GUIDE FOR USING THEFRAMEWORK AGREEMENTFOR:

Veterinary Supplies

APUC REFERENCE:

BA-LAB020

Contract period 16/01/2012 to 15/01/2014

With 2x1 year option to extend

Awarded by APUC, and open to:


TABLE OF CONTENTS

Paragraph number / Subject / Page
Number
1 / Introduction / 3
2 / Benefits of using the framework agreement / 3
3 / The contractors / 3
4 / Operation of the framework agreement / 3
5 / Mini competition / 4
6 / Financial Terms / 5
7 / Terms and conditions / 5

The main contact for this agreement is:

Brian Dearden

Procurement Manager

APUC Ltd

14 New Mart Road

Edinburgh

EH14 1RL

Email:

Direct: 0131 4428966

Web:

1.Introduction

The purpose of this Framework Agreement is to deliver a more efficient route to market for Institutions and Suppliers, by minimising the resource required to procure Veterinary Supplies. This Framework Agreement will provide an EU compliant route to market for institutions to purchase Veterinary Supplies.

It is anticipated that this agreement will be of most interest to Institutions with their own Veterinary schools but also to those Institutions with biological research facilities, land-based Institutions etc.

This Framework Agreement has been tendered by APUC and can be accessed by all Universities and Colleges and affiliated bodies within Scotland. The agreement is also available for use by the other UK Higher and Further Education regional purchasing consortia as well as all Higher and Further Education institutions in the UK should they wish to join the agreement at a later date. This will be with the prior agreement of APUC.

2.Benefits of using theFrameworkAgreement

The Framework Agreementoffers:

  • A wide range of Veterinary Supplies on the most commercially attractive terms.
  • Potential Savings
  • Next day delivery offered by all suppliers at no additional charge.
  • Ranked agreement for simplicity.
  • Transactional efficiency through use of e-platforms.
  • Excellent service delivery from experienced suppliers.
  • Effective reporting mechanism to obtain accurate, timely and relevant management information to aid continuous improvement;
  • Corporate Social Responsibility – adherence to minimum standards detailed in the CSR toolkit questionnaire.
  • Adherence to EU procurement legislation.

3.The Contractors

The successful Contractors on the Framework Agreement are listed in Table 1 below:

BSN Medical / Centaur Services / Direct Medical Supplies
Henry Schein Animal Health (Dunlops) / National Veterinary Services

Table 1: Successful Contractors

These successful Contractors have been appointed to the framework across various Lots, as detailed below.

4.Operation of the FrameworkAgreement

There are 4 different Lots within this Framework Agreement. Details of the Lots can be seen in Table 2 below:

Lot / Description of Lot
Lot 1 / Pharmaceuticals
Lot 2 / Consumables
Lot 3 / Dressings
Lot 4 / Surgical

Table 2: Details of Lots

The successful Contractors have been appointed to various Lots, as represented by Table 3 below:

RANKING
1 / 2 / 3 / 4
LOT ONE - PHARMACEUTICALS / Dunlops / Centaur / NVS
LOT TWO - CONSUMABLES / Dunlops / Centaur / NVS
LOT THREE - DRESSINGS / Dunlops / Centaur / BSN / DMS
LOT FOUR - SURGICAL / Dunlops / DMS / Centaur

Table 3: Successful suppliers within each Lot

Institutions should first determine which lot their requirement best fits into, with reference to Table 3. The first ranked supplier should then be contacted to ascertain if they can meet an Institution’s requirements. If they can, then a call-off contract should be placed with that supplier. If the first ranked supplier cannot meet the requirement, then the second ranked supplier should be contacted. Only if the first and second ranked suppliers cannot meet a requirement should the third ranked supplier be approached.

Under the terms of the framework, an Institution can also conduct further competition if they feel that they can secure a better deal for their particular requirements themselves.

5.Mini-Competition

Please see the APUC guidelines (below) on running a mini-competition under a Framework Agreement in order to place a Call Off contract. If an Institution wants to conduct a mini-competition, to try to secure the most favourable terms for their particular Institution, the opportunity to compete must be offered to all applicable suppliers on that lot. The mini-competition must not be issued to suppliers that are not on the Agreement Lot.

The specific award criteria to be used by an institution for a mini-competition under this Framework should align to the same overarching criteria used to establish the Framework, i.e. Price and Quality.

6.The Financial Terms

Payment terms are 30 days from receipt of a valid invoice. However, institutions are invited to discuss their own particular payment requirements with tenderers if these terms are not suitable. Tenderers have been advised to be accommodating to any such request.

7.Terms and Conditions

Please refer to the APUC Standard Terms and Conditions detailed on GeM. These are the overarching terms and conditions that govern the framework agreement and any call off contract created through the use of this agreement. Please note that they can only be revised in writing by APUC Ltd and the Framework contractors.

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APUC Limited, Registered Office: 14 New Mart Road, Edinburgh, EH14 1RL

Incorporated in Scotland SC 314764 VAT Registration Number 974 9816 54