Minutes of Canoeing Western Australia Annual General Meeting
5 October 2006
Swan Canoe Club – MosmanPark
1OPEN MEETING, WELCOME, and NOTE ATTENDANCE
Meeting Opened at approximately 7:45pm
1.1President’s Welcome – John Mulcahy
John Mulcahy thanked everyone for coming and kicked off the meeting with a discussion regarding the financial status of members.
A summary of the discussion is as follows:
Given the membership year finished on 30 September 2006 and the AGM is being held on 4October 2006 it was possible that the membership renewals of some attendees would not yet have been paid or processed.
The meeting was asked if anyone present, who was a financial member on 30 September 2006 did not intend to renew their membership for 2006/2007. No one indicated that they would not renew for 2006/2007.
On that basis it was put to the meeting that, for the purposes of this meeting, those who were financial as at 30 September 2006 would be considered eligible to vote at this meeting provided they intended to renew for 2006/2007.
Moved: John Mulcahy
Seconded: Colin Thorpe
Voted: Passed by show of hands unanimously.
(Post meeting note – According to Section 9.0 of the constitution members rights are suspended if they have not paid fees and levies when they are due and payable. This is at the discretion of the Board. Effectively through the vote the board exercised it’s discretion and made the due and payable date post 6th October 2006. Effectively this meant that the rights of members who were financial at 30 Sep 2006 and who intended to renew where not suspended and thus they could vote.)
1.2Present: Name (Club – Financial Standing)
Sylvia Byers (SCC – Financial) / Rosalie Evans (AKC – Financial)Leonie Cockman (AKC – Financial) / John Mulcahy (AKC – Financial)
Geoff Emery (SCC – Financial) / Lindsay Wiland (SKC – Financial)
Andrew Hayden (CRCC – Financial) / Neil Long (AKC – Financial)
Cathy Fry (AKC – Financial) / Paul Burke (AKC – Financial)
Tony Fry (AKC – In progress) / Grant Pepper (AKC – Financial)
Julie Morgan (AKC – Financial) / Peter Ewing (SCC – Financial)
Colin Grimshaw (AKC – Financial) / Darryl Long (AKC - Financial)
Neville Hine (AKC – Financial) / Colin Thorpe (SCC – Financial)
Greg Kippin (AKCe – Financial) / Laurence Greed (AKC – Financial)
Jenny Kippin (AKC – Financial)
Malcolm Logan (AKC – Financial)
This represented a chorum with more than 20 financial members from more than 3 different clubs.
1.3 Guests
Evonne Van Longen
1.4Apologies
Peter Martin / E-mailed apologies not mentioned in meeting:Judy Darbyshire / Colin Scully
Russel Miles / Duncan Picknoll
Joy White
Bull Orton
Nicole Orton
Marion Ewing
1.5Absent.
Not applicable
2PREVIOUS MINUTES
2.1Ratify Minutes of AGM held 27 October 2005
Moved: Neville Hine
Seconded: Julie Morgan
Vote: Passed by shows of hands unanimously.
2.2Matters Arising from Previous Minutes
None
3CORRESPONDENCE RELATING TO AGM
None
4CONSIDERATION OF ANNUAL REPORT
The annual report was tabled and a copy was distributed to all present.
4.1President’s Report
Presented by John Mulcahy
Acceptance of Report
Moved: John Mulcahy
Seconded: Neil Long
Vote: Passed by shows of hands unanimously.
4.2Executive Officer Report
Presented by Lindsay Wiland
Some questions regarding Bay 2 Beach profitability – Believed to be profitable however not coded correctly this year as some revenue didn’t go to the correct job code.
Some questions regarding PaddleAcademy relevance - General discussion regarding it’s relevance and profitability. Income shown under grants as well as PaddleAcademy revenue. Canoeing WA is reviewing PaddleAcademy and has put in place KPI’s to measure it’s performance and actions to try and gain more benefits from it’s activities (eg more graduates participate in CanoeingWA events and then become club members).
Acceptance of Report
Moved: Peter Ewing
Seconded: Darryl Long
Vote: Passed by shows of hands unanimously.
4.3Finance Report
Presented by John Mulcahy and Lindsay Wiland
Questions:
Misc $13,005 – What was this?
No auditing fees shown.
These could not be answered at the time and where noted to be answered later.
General comment from the floor that report is still difficult to understand and that it wasn’t clear which areas of CanoeingWA where profitable and which weren’t. The President agreed and elaborated. The reporting has been simplified and we now have a firm grip on the bottom line position so that we are sure we are solvent. Decisions to tune and optimise the performanceof our operation are still difficult as in some cases we lack the detailed financial data to support those decisions. It is our aim this financial year to sort out the paddle academy and the events so we have a clear position on each.
Acceptance of Report
Moved: Colin Thorpe
Seconded: Geoff Emery
Vote: Passed by shows of hands unanimously.
5APPOINTMENT OF AUDITOR
Proposed that a search for a more cost effective auditor be made and that if one was found, who we felt confident could do the job to the required standard, that we use them, otherwise we would use the same auditor as 2005/2006 for 2006/2007, namely the Arnell-Smith Group.
Moved: John Mulcahy
Seconded: Rosalie Evans
Vote: Passed by shows of hands unanimously.
6ELECTION OF 3 DIRECTORS AND 1 PRESIDENT
Greg Kippin: Greg’s term as a Director has expired and he has chosen not to stand for re-election. The President thanked Greg for his contribution to the Canoeing WA Board over his term (and previous terms) and acknowledged the contribution he continues to make at Discipline and Club level.
Colin Thorpe: Colin’s term as a Director has expired and he has chosen to stand for re-election. The President thanked Colin for his contribution to the Canoeing WA Board over his term (and previous terms) and acknowledged his contribution as the driving force behind the White Water Park campaign.
Peter Martin: Peter’s term as a Director has expired and he has chosen to stand for re-election. The President thanked Peter for his contribution to the Canoeing WA Board over his term (and previous terms) and acknowledged the contribution he has made at Discipline and Club level.
Paul Burke: Paul has chosen to stand for election as a Director. Paul gave the meeting a brief outline of his background and experience. The President thanked Paul for standing for election.
John Mulcahy: John’s term as a Director and President has expired and he has chosen to stand for re-election as Director and President. John gave the meeting a brief outline of his background and experience.
A secret ballot for the election of the 3 Directors and 1 President was held.
Paul Burke, Colin Thorpe and Peter Martin where all elected as Directors by majority vote with immediate effect for the next 2 years. All where congratulated thanked and received a round of applause.
John Mulcahy was elected as Director and President by majority vote with immediate effect for the next 2 years.
7BUSINESS ON NOTICE
Constitutional Modification 1 – Correct numbering error around section 14.
Moved: John Mulcahy
Seconded: Geoff Emery
Vote: Passed by shows of hands unanimously.
Constitutional Modification 2 – Change Board composition to allow flexibility to appoint President, 6 Interested Directors and 2 Independent Directors OR President, 5 Interested Directors and 3 Independent Directors.
Moved: John Mulcahy
Seconded: Grant Pepper
Vote: Passed by shows of hands unanimously.
8CLOSE MEETING
The President thanked all for their attendance and the meeting was closed at approximately 9:15pm.
Canoeing Western Australia (Inc.)
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