Community Benefit Plan for Aksu Biogas Project

Final Draft

This Community Benefit Plan (hereinafter referred to CBP) is prepared for the Xinjiang Aksu Pig Farm Biogas Project and subject to further revision based on the final agreements of the Project to be finalized by the World Bank and the Project Sponsor, or the Aksu Sanjiang Pig Breeding Company Limited on total CDM funds available for CBP implementation and overall project implementation scheduling.

1Community selected for CBP

Based on consultations with the local community and discussions with the local government (poverty reduction office, township government and village committee, etc), Huanggong administrative village, or No.20 administrative village in AyikuleTownship was selectedas the target for the community benefits plan.

The selected community development site, or Huanggong administrative village (see Figure 1: Location of Community Development Site ), is located in the southwestern part of Aksu City, being over 50 km away from the city and 18 km away from Ayikule Township seat.

Figure 1 Location of the Community Development Site

Huanggong administrative villageis inhabited by Uygur ethnic minority people (100%), consisting of 4 communities with 211 households and a total population of 1117 people. The composition of the population is as follows:

Male: 665

Female: 552

Children (15 years old and below): 155

Laborers: 546 (324 male, 222 female)

Illiterate (at the age of 15 years old to 50 years old): 46

The villagers are mostly agricultural farmers and seasonal laborers working on cotton farm during the harvest season, on-farm activities are their main income source. However, due to salinity problem, lack of timely irrigation water supply, and natural disasters, especially those occurred consecutively in the past 3 years including sandstorms, strong winds and hail, agricultural production suffered great losses, making people’s life very difficult.

Within these communities, totally 44 households have a per capita income of less than RMB 700 yuan per year (the extreme poverty classification as defined by the local poverty reduction office and civil affairs bureau), 43 households have a per capita income ranging from RMB 700 yuan to RMB 944 yuan and are defined as poverty-stricken households, while the rest have an average of RMB 2000 yuan per capita[1]. According to government officials, this administrative village isclassified as the regional level most poverty stricken administrative village. Several efforts are being made both by government and private sectors (including the Project Sponsor, or the Sanjiang Pig BreedingCompany) to help alleviate poverty in the area.

In addition to this income poverty profile, discussions and interviews with the local villagers also indicate that the administrative village has inadequate access to public services and economic infrastructures. Problems identified in this regard include:unsafe houses, difficulties in getting water for irrigation and domestic uses and to access to school, agro-produces markets, poor drainage systems, etc.

2 Benefits to be provided

Selection of benefits to be delivered under the CBP was based on social consultation processs. The proposals here are based on priority analyses and discussions with the local community, including the focus groups.

Benefits to be provided:

1)House Rehabilitation (including construction of latrine)

2)Household Income Generation and Livelihood Improvement

3)DrainageCanal Improvement (TBD based on annual plan of the local government office, or Poverty Reduction Office )

4)CapacityBuilding (Awareness raising on sanitation, local environment protection, farming technologies, project implementation and maintenance etc).

3CBP Implementation Arrangement

1)A Steering Group for the overall project implementation will be established to provide guidance and coordinate project implementation. The same group should also guide and coordinate CBP implementation, such needs to be included in the definition of functions of the Steering Group.

2)Participatory Implementation Framework for CBP

Implementation of the CBP should use participatory approach to ensure an open, fair and transparent implementation process for all activities under CBP. To this end, a preliminary participatory implementation framework was prepared based on consultations with the Project Sponsor and other local stakeholders, as is shown in Table 1. Finalization of the framework will be done along with further consultation with the villagers on details of the implementation arrangement, so as to allow for the targeted groups and all stakeholders to directly participate in the planning, design, implementation and monitoring and evaluation (M&E in short)processes and enjoy their right in decision-making process.

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CDCF Community Benefits Plan

Table 1

Participatory Implementation Framework for CBP of Aksu Biogas Project
Implementation Stages and Activities / How / Who
1. Planning and Preparation Stage
1.1 Establish Steering Group for CBP Implementation / PMO Reports to Gov. on Establishing Steering Group and the Steering Group Should Include Responsible Leaders of the City/Township gov., the Sponsor, and of the PMO / PMO
1.2 Establishing CBP Implementation Working/Financial Management Group（hereinafter referred to as Working Group)and conduct training of the group / The Working/Financial Management Group Consists of Leaders and Staff of the PMO and Township Gov. / PMO, Township Gov.(WB and Consultants Can Provide Training Assistance）
1.3 Community Awareness Raising and Motivation / Organize Villagers' Conference, Convey Ideas to Farmer Groups and Conduct Household Interviews / Working Groud and Village Committee
1.4 Elect Village Implementation Group and Conduct Training / Villagers' Conference Should be Organized to Elect Members of Village Implementation Group. Need to Ensure Proportion of the Poor and Women in the Village Implementation Group No Less than 30% / Working Group and Village Committee (PMO Provides Training）
1.5 Investigation and Review of Poverty Status, Dangerous Houses and Labor Contribution / Village Implementation Group and Working Group
1.6 Report to Relevant Gov. Dept.to Obtain Finanical Support and Integrate Available Resources / Working Group, PMO
1.7 Draft Annual Implementation Plan / To Identify the Targeted Beneficiaries and Cost Estimate for Each Benefiting Household, Cost Sharing Arrangement, Funding Sources and Labor, Building Material Contribution / Village Implementation Group and Working Group
1.8 Publicize Annual Implementation Plan and Get Feedback for Revision of the Plan / Village Implementation Group with Assistance from Working Group
1.9 Finalize Annual Implementation Plan and Publicize / Village Implementation Group with Assistance from Working Group
1.10 Obtain Approval of Annual Implementation Plan / PMO,Relevant Gov. Depts Included in the Steering Group
1.11 Establish Filing System for the Whole Planning and Preparation Stage / To Include Minute of Meeting, Plans and Data from Investigations / Village Implementation Group, Working Group and PMO
2. Implementation Stage
2.1 Establish Township Bidding and Procurement Group Responsible for Tendering and Procurement of Civil Work and Goods / Bidding and Procurement Group Should Include Representatives of Beneficiaries / PMO, Working Group
2.2 Village Implementation Group and Working Group Inspect Quality of Civil Work and Goods / Village Implementation Group and Working Group
2.3 Village Implementation Group Organizes Villagers for Labor and Building Material Contribution / Village Implementation Group
2.4 Procurement and Implementation of Consulting Service（for Capacity Building, Engineering Design and Monitoring） / Organize Implementation in Line with Relevant Regulations and Approval Procedures / Working Group and PMO
2.5 Establish Records and the Management / To Include Planning and Design Documents, Bidding Documents, Financial Evidence and Relevant Data / Working Group and PMO
2.6 PMO Establishes Acceptance Group and the Group Checks and Accepts Project Establishments / Establishment of Acceptance Group Should Follow Relevant Regulations and Inclde Representatives of the Beneficiaries / PMO, Steering Group
2.7 Prepare Annual Progress Reports and Completion Report, and Relevant Financial Reports / As per Requirements in the Project Agreement / PMO and Working Group
2.8 Information Disclosure and Publicity of All Above Mentioned Activities / Village Implementation Group, Working Group and PMO
3. Operation and Management Stage
3.1 Prepare Operation and Maintenance(O&M) Plan for the Public Facilities Established under CBP / O&M Plan Needs to Define Funding Sources and Responsible Entities / Village Committee with Assistance from Village Implementation Group, Working Group and PMO
3.2 Implement O&M Plan / Village Committee and Village Implementation Group

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CDCF Community Benefits Plan

3)Arrangement for Participatory M&E for CBP Implementation

Participatory M&E is an integral part of CBP implementation, with the purpose of ensuring effective management, quality, progress of the CBP implementationby monitoring and evaluating in a continuous and timely manner the entire implementation process and the results produced. Based on M&E results, problems with the implementation process can be identified and adjustments can be made to ensure realization of the CBP objectives.

In conducting M&E, in addition to compare the planned and actual beneficiaries or beneficiary households according to the annual implementation plan of the CBP, some other qualitative and quantitative indicators should also be used to describe the implementation process, results and impacts. Hence a preliminary M&E framework and the indicators are proposed, as shown in Table 2 and Table 3.

Table 2

Monitoring and Evaluation Framework for CBP of Aksu Biogas Project
Monitoring and Evaluation Activities / Notes
1.Monitoring by Village Monitoring and Evaluation(M&E) Group
1.1 Organize Villagers' Conference to Elect Village M&E Group and Conduct Training / Consist of 5 Persons at Least, All Being Non-members of Village Implementation Group
1.2 Village M&E Group Checks, Supervises the Whole Implementation Process, Collects Data on Progress, Fills in/Collects the M&E Cards and Report to Working Group / For Contents of M&E Cards, Refer to the Annex of M&E Indicators and Make Adjustment Accordingly
1.3 Village M&E Group Receives Complaints from Villagers, Actively Seeks Resolutions and Reports to Working Group in a Timely Manner / Refer to the Section of Grievance Mechanism in this Report
2. M&E by PMO and Working Group
2.1 M&E by PMO, Working Group through Participating in Bidding, Supervising Bidding Process, Collecting Data before,during and after the CBP Implementation for Preparation of M&E Report / PMO and the Working Group Conduct M&E before, during and after the CBP Aactivity Implementation, aiming at understanding the progress and encountered problems and thus adopting measures to ensure smooth implementation, including providing reliable data for progress reports and M&E reports
3.M&E by Villagers
3.1 Villagers Fill in M&E Cards and Express Opinions during and after CBP Activity Implementation(If Needed, Village M&E Group can Help the Villagers in Filling in the M&E Cards) / M&E by Villagers is to ensure quality of implemented activities and direct interest of the beneficiaries, and to learn the ideas and demands of the beneficiaries and collect first hand data about impacts of the activities on the villagers
4.M&E by a Third Party
4.1 Engage a Third Party to Conduct Annual M&E and Prepare Annual M&E Report / CBP Funds Can Be Used to Hire the Third Party for M&E, M&E by the Third Party Can Not Replace the M&E Work by the PMO and Working Group But Is Independent M&E Based on Work of the Latter
5.Disclosure and Publicity of M&E Results / This Covers All M&E Results Obtained through Entire M&E Process. The Disclosure and Publicity Can be Done by the Village Implementation Group, M&E Group, Working Group and PMO on a regular or irregular base

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CDCF Community Benefits Plan

Table 3

Monitoring Indicators for CBP Activities
Benefiting Activities / Before Implementation / During Implementation / After Implementation / Impacts of Implemented Activities
House Rehabilitation / Whether the implementation is as scheduled? / Whether the bidding is open and fair? / Whether the number of houses rehabilitated is as planned / Reduce risks of households for losses caused by earthquake
Whether the funds are allocated timely? / Whether the tender price is reasonable? / Whether the area of houses constructed is as planned / Upgrade life quality
Whether self-raised funds are allocated sufficiently? / Whether the construction commences as scheduled? / Whether leveling of ground in the houses is as designed? / Improve living environment
Whether the construction process up to standards? / Whether the households are satisfied? / ？
Whether there is necessary technical guidance? / etc.
Whether the revenues and expenses are publicized?
Whether labor contribution is provided as planned?
Household Income Generation and Livelihood Improvement Activities / Whether the implementation is as scheduled? / Whether quality of the baby chick/sheep is up to standards? / Whether the survival rate of baby chick is satisfying? / Income increase of the households due to the activity
Whether the funds are allocated timely? / Whether the distribution status is publicized? / Whether the households are satisfied? / ？
Whether the baby chick/sheep is provided to households timely?
Whether the revenues and expenses are publicized?
Whether necessary techniques, disease prevention service and training are provided?
Whether the households have complaints during the implementation?
DrainageCanal Improvement / Whether the implementation is as scheduled? / Whether the rehabilitation is as scheduled? / Whether the length of rehabilitated drainage canal is as planned? / Farm income increase of the households due to this activity
Whether the funds are allocated timely? / Whether the implementation process is up to standards? / Whether the households are satisfied?
Whether labor contribution is provided as planned(if there is such arrangement）?
Whether the households have complaints during the implementation?
CapacityBuilding / Whether the training contents are proper? / Number of experts engaged / Households' satisfaction towards the training(express this in percentage) / Upgrade women's awareness of hygine
Whether the times of training are proper? / Whether the training is conducted as scheduled? / Understanding of households of the training (express this in percentage） / Upgrade women's health status
Whether the timing for training is proper? / Whether the amount of time for training is up to the standards? / Whether the M&E results are publicized? / Upgrade women's social status
Whether the training approaches are suitable? / Whether the contents of training is as required? / Increase women's competitiveness
Number of households participating in training when it starts / Master new farming and animal raising techniques
Number of households participating in training when it ends / Increase awareness of environmental protection
Number of women participating in training / Strengthen awareness of self-development
Whether information on training is publicized

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CDCF Community Benefits Plan

4)Grievance Mechanism

Establishing grievance mechanism is to ensure the local people can express their views and the fairness of the CBP implementation process. The arrangement for this is as follows:

1) Village M&E Group and Implementation Group, CBP Working Group listen to the villagers at all time and record their complaints and grievance, and deal with the complaints and provide timely feedback;

2) A suggestion box shall be established at the seat of the village and opened once a week by the Village M&E Group, which is responsible for collecting, processing the suggestions and reporting to the Working Group and PMO.

3) City and township governments publicly announce to the villagers telephone numbers and contact persons for receiving complaints and grievance (for instance, paint the telephone numbers on the wall boards or suggestion box, announce them at the villagers’ meeting, etc).

4) If any problems encountered in the CBP implementation process, the villagers can report to the Village M&E Group or Implementation Group. In cases the M&E Group doesnot take any measures to deal with the complaints, or the measures of correction, adjustment or compensation taken can be received by the villagers, the villagers, Implementation Group and M&E Group can appeal to the Working Group, or township government, PMO and due reply or treatment to address the complaint needs to be provided within 5 working days, otherwise, they can appeal to City Steering Group or relevant departments of the city government.

4 Summary of CBP Activities

Location: HuanggongVillage of AyikuleTownship

Benefits / Beneficiaries / Indicators / Baseline
1. House Rehabilitation (including construction of latrine) / 72 poor households / -Number of familes accessing housing
- Number of rehabilitated houses
- Ratio of house with and without latrine
- Timeliness of the implementation (average number of days used to complete the rehabilitation)
- Community labor contribution (number of man-day)
- Level of household satisfaction / - Number of clay-made house
- Number of house with and without latrine
2. Household Income Generation and Livelihood Improvement / 80 Households / - Household income
- number of livestock per household
- Disclosure of the allocation, revenue, and expenditure
- Survival rate of the livestock received (number of live animal after 45 days)
- Extension services (number of training days)
- Level of household satisfaction / - Household income
- Number of livestock per household
3. DrainageCanal Improvement / 210 households, including 1100 persons / - Timeliness of the implementation (average number of days used to complete the improvement)
- Community labor contribution (number of man-day)
- Ratio the length of functioning and non-functioning of drainage canal
- Level of household satisfaction / - Ratio of the length of functioning and non-functioning of drainage canal
4. CapacityBuilding / 210 households, including 1100 person / - Training received (number of events, number of training days)
- Women participation in the training (ratio of women and men participated in training)
- Number of household completed the training
- Amount of trash collected and properly disposed (ton kg or ton/day)
- Level of household satisfaction / - Training received (number of events, number of training days)
- Women participation in the training (ratio of women and men participated in training)
- Number of household completed the training
- Amount of trash collected and properly disposed (ton kg or ton/day)

5. Annual Beneficiaries Targeted