Minutes of the meeting of Starcross Parish Council held in
Starcross Pavilion, Starcross on Monday 13 February 2017at 7.45pm
Present:
Cllr Hopper (Chairman),Burrows, Cadbury, Chadwick,Debenham,Lovell, Rastall and Stanley
Also present:
Suzanna Hughes (Clerk)
130217.01 APOLOGIES FOR ABSENCE
- Cllr Chase
- Cllr Gardener
- Cllr Greenhough
- District/County Cllr Connett
130217.02 OPEN FORUM
Members of the public were invited to voice matters of concern or opinion on subjects pertaining to Starcross.
There were no comments.
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130217.03 RATIFICATION OF MINUTES
Members present received the minutes of the meeting held on Monday 9 January 2017.
It was agreed unanimously by those members present and voting that these minutes be signed by the Chairman as a true and correct record of that meeting.
130217.04 DECLARATIONS OF INTEREST AND REQUESTS FOR DISPENSATION
Members were reminded of their responsibility to continually update their Notice of Registerable Interests and invited to state whether they have any interest in the items to be discussed during this meeting in accordance with the Council’s Code of Conduct. Unforeseen requests for a Dispensation to be considered at this point only if there was no way a member would have been aware of such before the meeting.
Cllr Rastall declared an interest in item 11.2.
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130217.05ACTION REPORT
A copy of the report detailing outstanding resolutions requiring action was circulated to and noted by members. The Chairman asked that each Committee Chairman deals with items relevant to their Committee within their Chair’s Report.
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130217.06CRIME REPORT
No report received.
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130217.07DISTRICT/COUNTY COUNCILLOR’S REPORT
Cllr Connettwas unable to attend the meeting but sent a written report which was read by the Chairman:
Activity in the past few weeks includes:
- Supporting the Parish Council to get the missing bin returned to the Pavilion’s car park.
- Meeting with the Primary School Governors about traffic and safety issues for children on their way to school.
- The proposed traffic regulations requested by the Parish Council should now be considered as part of the overall programme at next month's Highways and Traffic Orders Committee.
- Devon County Council meets on Thursday (16th) to agree its budget and set council tax.
The ruling administration (Conservative) plans to cut £2.2 million from the schools budget. This is equivalent to £33 per child. I hope we can reverse this and have put forward an alternative proposal.
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130217.08FINANCE AND GOVERNANCE COMMITTEE
Committee Chair Report (Cllr Hopper)
8.1Financial Report–members received and noted the financial report for January and were asked to approve the payments listed (copy attached)
AGREED UNANIMOUSLY by those members present that the payments listed are made. The report was signed by three signatories.
8.2Action List Report
No outstanding actions.
8.3General Report/Questions & Answers
None
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130217.09 PLANNING AND DEVELOPMENT
Committee Chair Report (Cllr Cadbury)
9.1New planning application:
9.1.117/00241/FUL - Veterinary Laboratories Agency, Staplake Mount, Starcross
Erection of a temporary post mortem suite
Members wished to make no comment.
9.2Decisions:
9.2.116/03092/FUL - Mowlish Farm, Mowlish Lane, Starcross
Replacement agricultural building
Members noted that TDC has granted conditional planning permission.
9.3Update: 14/02613/FUL -The Old Bakery Starcross
Membersnoted that vehicles appear to be exiting via the back entrance thus complying with the planning conditions. It was agreed that no further action would be taken unless these circumstances changed.
9.4Update: 15/02022/VAR – Loxlea Mews, New Road, Starcross
Membersnoted that the roof is now under construction and that completion of the site is required to ensure that the planned through route for vehicles is implemented.
9.5Update: Brickyard Children’s Playpark
Members received and noted response from TDC regarding the impact of planned development on the childrens’ playpark. In answer to specific questions raised by this Council, TDC advised that:
- On Health and Safety grounds, the play area may have to be closed during the construction works and that there may be a period before the new one is opened. Further information will be provided once TDC has an idea of timescales.
- Once the new park has been built, the maintenance will be the responsibility of TDC.
- TDC is looking at drafting documentation that includes any loss of play area would be compensated with re-provision within the development to the same or enhanced standard.
9.6Action List Report
Further to discussions last month, Cllr Cadbury informed members that he had reviewed
the 2002-3 Starcross Parish Plan and most of the actions had been completed. A
discussion then ensued about what the Parish Council should do next, e.g. formally
review and update the Parish Plan, scrap it or look at producing a Neighbourhood Plan. It
was agreed that a formal proposal along with thoughts and discussion about this should
be brought to March’s meeting.
9.7General Report/Questions & Answers
None
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130217.10 COMMUNITY
Committee Chair Report (Cllr Debenham)
10.1 General Lane Dinghy Park:
10.1.1Proposal: To adopt a revised plan for the racking in the dinghy park (as
circulated)
Proposer: Cllr Debenham; Seconder: Cllr Burrows
Cllr Debenham explained that the revised plan reduced the amount of racking to allow space for the storage of large boats as well. The revision thus allows for one row of racking to store eight boats leaving five bays for the storage of larger boats.
AGREED UNANIMOUSLY by those members present and voting that the revised plan is adopted.
10.1.2Proposal: To accept a quotation for the supply and installation of racking in the
dinghy park
Proposer: Cllr Debenham; Seconder: Cllr Cadbury
AGREED UNANIMOUSLY by those members present and voting that the quotation from M&D Hire for £1,850 + VAT including fitting is accepted.
10.1.3Proposal: To adopt a scale of charges: £40 per year for a place in the rack and £80 per year for a parking space on the level
Proposer: Cllr Debenham; Seconder: Cllr Burrows
AGREED UNANIMOUSLY by those members present and voting that the scale of charges as presented is adopted.
10.1.4Proposal: To adopt the tenancy agreement (as circulated)
Proposer: Cllr Debenham; Seconder: Cllr Chadwick
AGREED UNANIMOUSLY by those members present and voting to adopt the tenancy agreement as presented (with one minor amendment).
10.1.5 Proposal: To approve the design of a sign to be erected in the dinghy park (as
circulated)
Proposer: Cllr Debenham; Seconder: Cllr Stanley
AGREED UNANIMOUSLY by those members present and voting to approve the design of the sign to be erected in the dinghy park.
10.1.6 Proposal: To accept a quotation for the provision of a sign (as circulated)
Proposer: Cllr Debenham; Seconder: Cllr Cadbury
AGREED UNANIMOUSLY by those members present and voting to accept the quotation of £48.80 + VAT for the provision of a sign
10.2Action List Report
Cllr Debenham gave the following update:
- Planter – DCC has marked the pavement where the planter is to be installed so this should be completed soon
- The Old Orchard, Generals Lane – members were informed that Powderham has been assessing the site over the past few months. The Estate is looking to clear it in the Spring when the weather is better and hope to make it more secure going forward. Future plans for the site are now known yet.
- To improve the noticeboardat the end of Bonhay Road, the supplier could provide the Council with an additional sheet of backing board but this might be difficult to fit and costs are awaited.
- Dinghy Park –many of the boats have now gone from the boat park and around six boats remain. The legal notice period has expired however Cllr Debenham suggested that they are left there for now until early summer to give people maximum opportunity to see the notice and remove the boats accordingly. This was agreed. A lot of the rubbish has been cleared from the boat park though there is still some to be removed and a quotation is being sought for clearance of the remainder.
- Work has started on the Flood Prevention Scheme at Dawlish Warren. The Starcross scheme is on schedule to start in the Autumn. An event is likely to be held in Starcross late March/early April. The work may impact on some properties and it is understood these have been notified.
10.3 General Report/Question & Answers
None
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130217.11 RECREATION
Committee Chair Report – Cllr Rastall
11.1Proposal: To increase the hire fees for the Pavilion as follows:
- The hourly rate for the occasional hirer to increase to £12 per hour
- 4 consecutive hours would cost £40
- The hourly rate for regular hirers to increase to £11 per hour (to qualify would need to book a minimum of 6 weeks x 1 hour sessions)
- New rates to apply to all bookings taken after 13 February starting on or after 1 April 2017
AGREED UNANIMOUSLY by those members present and voting that the proposed increase in Pavilion hire fees is adopted.
11.2Proposal: To ask Richard Grave to purchase and refit broken gutter joint to Pavilion roof.
Cost: £4.28 for joint and £15.00 labour
AGREED UNANIMOUSLY by those members present and voting that these repairs are made.
11.3Proposal: To purchase a new hose for the Dyson for the Pavilion cleaning at a cost of £19.99 and to discuss whether the Dyson needs a service.
AGREED UNANIMOUSLY by those members present and voting that a new hose for the Dyson is purchased.
11.4Proposal: To ask someone to check the changing room doors and report on condition as they seem tohave swollen within the frames and hence do not close properly
Cllr Rastall advised that no action was necessary as this was now not a problem.
11.5Proposal: To cost the purchase of additional cupboards for the Youth Club room to keep the ‘tuck ‘in and tidy up the room
AGREED UNANIMOUSLY by those members present and voting that the Recreation Committee explores the cost of purchasing additional cupboards as proposed.
11.6Update: Members noted that the dog bin on the sports field has now been replaced by TDC.
11.7Update:Members noted that a TV licence is not required for the Pavilion.
11.8Allotment report: Cllr Chadwick reported that one of the plots which wasn’t rented has been cleared with a view to using it as a plot for the disabled with raised beds etc. He sought the Parish Council’s agreement for him to draw up plans and look at funding options. This was agreed.
11.9Action List Report
- An application to the Elector Fund has been made to fund the cost of picnic tables for the field. It was agreed that a decision on these would be made in March’s meeting.
- Cllr Hopper reported that he had been looking into the cost of tarmacing the Pavilion car park and would put a proposal together for discussion in March’s meeting.
11.10General Report/Questions & Answers
None.
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130217.12 YOUTH CLUB
Committee Chair Report
12.1Cllr Chadwick discussed a report which he had circulated to members containing his thoughts about the Youth Club. After a lengthy discussion, it was agreed that the Youth Club Committee would meet in advance of the next Parish Council with a view to presenting a proposal about the future of the Youth Club at March’s Parish Council meeting.
12.2Action List Report
There were no outstanding matters requiring action.
12.3General Report/Questions & Answers
None
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130217.13NON-COMMITTEE ITEMS
13.1The Chairman advised that he had received correspondence from the school advising that there were currently two vacancies for school governors should any members wish to be considered. Currently there were no volunteers to pursue this. The Chairman would notify the school.
13.2Members received and noted the final recommendations on the new electoral arrangements for Teignbridge District Council.
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130217.14CORRESPONDENCE
Members received an invitation to attend a Parish Council meeting with Ann Marie Morris MP on
Thursday 16th February. No members were able to attend.
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130217.15DATE OF NEXT MEETING
The next meeting of the Parish Council is to be held on Monday 13 March2017 commencing at 7.45pm in The Starcross Pavilion, Generals Lane, Starcross.
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SIGNED:
Chairman of the Parish Council DATE: 13 March 2017
Note: In cases where a document or paper is referred to on the Agenda or the Minutes, this document will be available EITHER on the Parish Council website or on request from:- The Clerk to the Council, 16 Westwood Cleave, Ogwell, Newton Abbot TQ12 6YE. 01626 330311
Starcross Parish Council Finance Report – 13 February 2017
Summary of Bank Balances at 12 February 2017
Current Account
/ £12,003.74Pavilion Trading Account / £4,995.78
Allocated Reserves / £36,173.76
Total / £53,173.29
Income: 10 January – 12 February 2017
Allocated Reserves – interest
/£tbc
VAT rebate (pavilion)
/£311.15
VAT rebate (general)
/£0
Pavilion/Sportsfield hire
/£60
BT refund (broadband)
/£21.38
Authority for cheques/online payments – Current accountPayroll
/ £889.06Online
/HMRC (January)
/ £68.80Online
/Birbeck Landscapes
/ £420.00Online
/Vision ICT
-Website hosting 2017/18 / £240.00M & D Hire
-Sportsfield grasscutting - Jan, Feb
March 2017
/ £1,240.48Authority for cheques/online payments – Pavilion trading account
Online
/T Greenslade
- Pavilion security & cleaning for
January
/ £212Online
/ Peter Mills-Pavilion boiler service / £204
Online
/ Richard Grave-Repairs to changing room door / £20
Online
/ Judith Greenhough-Reimbursement for router + delivery / £56.95
Direct Debits
Opus Electricity (21/1/17)
/ £71.46Opus Gas (26/1/17)
/ £44.52