COMMONWEALTH OF KENTUCKY

Cabinet for Health and Family Services

Department for Community Based Services

Frankfort, Kentucky

Operation Manual

Transmittal Letter No. 258

July 1, 2004

To: All Field Staff

Subject: Clean-Up of Volumes II and IIA

Volume II

The Table of Contents is revised to add MS 5470 as it was inadvertently omitted. It is also revised to correct the titles of the following manual sections: MS 3000, MS 5480, MS 6410 and MS 6707.

MS 3810 is revised to further clarify policy for appointing representatives for individuals who do not have the capacity to care for themselves. This manual section is revised to state if applicants do not have the mental capacity to care for themselves, then they do not have the ability to designate an authorized representative. In these situations, the legal guardian can apply without a signed statement from the applicant as long as proof is provided. The order of guardianship from the court will serve as verification of representation.

MS 3820 is revised to clarify that the reference to Department employees is referring to the Division of Family Support (DFS) employees. DFS employees cannot be representatives if they are involved in the certification and/or issuance processes unless there is specific written approval from the Service Region Administrator (SRA) or designee and only if a determination has been made that no one else is available to serve.

MS 5820 is revised to state that for child support deductions, DO NOT round cents before adding or multiplying hourly or daily earnings. However, before adding or multiplying weekly, bi-weekly, semi-monthly, quarterly or annual earnings, round all cents. It is further revised to advise workers to follow rounding procedures in MS 5650 for rounding child support income.

Volume IIA

The Table of Contents is revised to correct the titles of the following manual sections: MS 8110, MS 8150, MS 8750 and MS 8800.

MS 3050 is revised to state the following counties are currently ABAWD counties: Anderson, Boone, Bracken, Bullitt, Campbell, Daviess, Fayette, Franklin, Gallatin, Garrard, Grant, Henry, Jefferson, Jessamine, Kenton, Mercer, Oldham, Pendleton, Pike, Scott, Shelby, Spencer and Woodford.

MS 3250 is revised to state, "to determine the number of hours the recipient is required to work, see MS 8200".

MS 8125 is revised to state, "see MS 8200 for the FS allotment and hours chart".

Mike Robinson, Commissioner