JOB TITLE: /

Paul Hamlyn Club Co-ordinator (New post)

RESPONSIBLE TO: / Head of Marketing and Customer Relations
KEY WORKING RELATIONSHIPS: / Creative Learning team, particularly Head of Creative Learning
Ticketing & Rreception
Head of Development
RESPONSIBLE FOR: / n/a
Contract / 5 year fixed term

The Project

Sherman Cymru is delighted to be one of five organisations from across the UK to benefit from a unique gift of £500,000 over 5 years from the Paul Hamlyn Foundation, as part of the foundation’s 25th anniversary celebrations. The award is to help us to make significant progress in our work to attract and build relationships with audiences from disadvantaged groups within our local communities.

The overarching aim of our project is to develop access to performances at the Sherman Theatre from geographical areas of Cardiff and South Wales that are under-represented in their engagement with professional arts practice.

We will be prioritsing Communities First areas in Cardiff in the initial stages of the five year project. These community ‘clusters’ in Cardiff are in the top 10% of social deprivation according to the Welsh Index of Multiple Deprivation.

The new post-holder will be working closely with the Paul Hamlyn Club Strategic Committee which includes the Head of Marketing & Customer Relations, Head of Development and the Head of Creative Learning.

JOB PURPOSE:

The purpose of the role is to achieve the overarching aim that is described above.

SPECIFIC RESPONSIBILITIES:

/ To lead on the initial research and development phase of the project
/ To identify and develop relationships within the communities with key individuals, organisations and networks
/ Working with the Marketing Team on developing and executing communication strategies
/ Working with the Paul Hamlyn Club Strategic Committee, as described above, to set and manage budgets with particular responsibility for the day to day operation of the project
/ Establishing the process and mechanics of how the project will work and how the communities will benefit
/ Database management for Sherman Cymru’s Paul Hamlyn Club
/ Once the project is established, responsible for the day to day running of the Club, including administrative functions
/ Creating and hosting a series of events for targeted communities
/ Working with all teams across Sherman Cymru to ensure the delivery of bespoke experiences for those communities benefiting from the project
/ Strong communication with staff ensuring that the Paul Hamlyn Club is embedded into the established operation of Sherman Cymru
/ Liaising with officers from the Paul Hamlyn Foundation, project monitoring and yearly evaluations and progress reports
/ Any other duties that arise from the progress of the project, as agreed with the Head of Marketing and Customer Relations

It is a duty to abide by the current Equal Opportunities Statement and other Policy statements as detailed in the Staff Handbook.

Note: You are employed as Paul Hamlyn Club Co-ordinator. However you may be asked to perform other duties at the same grade and remuneration package and to the same total hours of work. You will be given four weeks notice of any proposed changes in duties.

Paul Hamlyn Club Co-ordinator

Person specification

Experience

- Experience of working in a community setting

- Experience of budgeting and financial information

- Experience of project management from initial conception through to evaluation

Knowledge and Skills

- Confidence and demonstrable ability in the use of spreadsheets, databases and word processing software

- Excellent organisation skills with a strong ability to work in a logical manner with a high level of attention to detail

- Excellent communication skills with a wide range of people from different backgrounds

- Clean driving licence

- Knowledge of the background to Child Safety / Vulnerable adult / access issues

Personal Attributes

- Highly motivated, self driven with the ability to work independently and as part of a team

- Flexible approach and ability to work some unsocial hours (weekends and evenings)

- Commitment to excellent customer service

- Confident, friendly and outgoing nature

- Commitment to delivering high quality work and able to plan and organise own workload, meet deadlines and work under pressure on own initiative

- Commitment to equal opportunities and cultural diversity

- Commitment to best practice and continuing professional development

Desirable

- Experience of audience development

- Interest and enthusiasm for the performing arts

- Welsh language skills – written and verbal

- Local knowledge would be an advantage

Paul Hamlyn Club Co-ordinator

Outline terms and conditions

Salary / £24,568 fixed term of 5 years ,or/the duration of the project paid monthly
Main place of work / Sherman Cymru, Cardiff
Hours per week / 39 hours per week – full time hours but flexible working pattern
Annual leave / 28 days per annum, including public holidays
Probationary period / Appointment will be subject to satisfactory completion of a six month probationary period
Notice / One week during the probationary period, one month thereafter
Pension / The Company operates a Stakeholder Pension scheme with Legal & General that all staff employed for three months or more are eligible to join
Benefits / Childcare vouchers, complimentary tickets, discount in Sherman Café, flexible working hours.
CRB DBS Checks / This post is not currently deemed as eligible for disclosure and checks. However, if the situation changes then checks may need to be undertaken.

Guidance Notes for Applicants

The closing date for applications is Friday 20 September 2013 and interviews are scheduled to take place on Friday 27 September 2013. Please note that we are only able to notify candidates who are shortlisted for interview. We are hoping for the start date to be as close to end of October / beginning of November as possible.

Please note that all applications must be submitted on a Sherman Cymru application form.

The application form is your opportunity to provide all the information that we need to help us understand how you meet the requirements of the job. The form plays an important part in the selection process, both as a tool for helping us to shortlist candidates for interview, and as a basis for the interview itself. To ensure fairness to all applicants, any decision to shortlist you for interview will be based solely upon the information you supply on your application form. Even if you are already known to Sherman Cymru as a previous or current employee, it is important that you complete the form in full and that you complete the Further Information section taking the Person Specification as a guide to your responses.

Please remember that those involved in the selection process cannot guess or make assumptions about you. Make sure you tell us everything relevant to your application and that you complete all the sections on the form.

Don’t forget to proof-read your form and check for any errors before returning it to us. If you are sending it by post, please remember to sign the form.

Data Protection

Information provided by you as part of your application will be used in the recruitment process. Any data about you will be held securely with access restricted to those involved in dealing with your application and in the recruitment process. Once this process is completed the data relating to unsuccessful applicants will be stored for a maximum of 6 months and then destroyed. If you are the successful candidate, your application form will be retained and form the basis of your personnel record. By signing and submitting your completed application form you are giving your consent to your data being stored and processed for the purposes of the recruitment process, equal opportunities monitoring and your personnel record if you are the successful candidate.

We hope you find these notes helpful and good luck with your application.

Current staff list

Director: Appointment to be made

General Manager: Margaret Jones

Associate Director: Róisín McBrinn

Associate Director (p/t): Mared Swain

Artistic Coordinator: Kate Perridge

Literary Manager: Sian Summers

Literary Assistant (p/t): Appointment to be made

Administrator: Elin Partridge

Theatre Manager: Marina Newth

House Manager: Heather Jones

Head of Development: Emma Goad

Head of Finance: Sally Shepherd

Finance Assistant: Marion Price

Head of Creative Learning: Phil Mackenzie

Creative Learning Associate: Angharad Lee

Creative Learning Assistant (p/t): David Lydiard

Creative Learning Assistant (BIG Lottery)(p/t): Sarah Rogers

Head of Marketing & Customer Relations: Julia Barry

PR & Campaigns Manager: Suzanne Carter

Marketing Officer: Adam Jones

Digital Marketing Officer (p/t): Rhian Lewis

Ticketing and Reception Manager: Ceri-ann Williams

Ticketing and Reception Assistants: Tahnee Craven; Trystan Davies; Elan Evans; Elgan Jones; Rhiannon Kemp; Rhian Lewis; David Lydiard; Giorgia Marchetta; Geraint Williams

Head of Production & Operations: Nick Allsop

Chief Electrician: Rachel Mortimer

Deputy Chief Electrician: Thomas Feierabend

Lighting and Sound Technician: Sam Jones

Technical Stage Manager: Stephen Blendell

Deputy Technical Stage Manager: Louise Wyllie

Wardrobe Manager: Deryn Tudor

Posts highlighted in bold are members of the company’s Management Group