Job Description
Bursar
Qualifications: Current First Aid certificate. Financial Management experience
Hours: To be discussed
Responsible to: The Principal
Key Tasks:
PUPIL ACCOUNTS:
Management of student accounts via Linc-ed
Activities, trips and /or student account logging on to Linc-ed. Sending out follow up letters to
parents /caregivers for overdue fees, communication with parents as queries arise, collecting,
receipting and banking
Print all student statements and send out to parents each term
MANAGEMENT OF THE FINANCIAL SYSTEM VIA LINC-ED FINANCIAL MANAGER:
Assist with the preparation of annual budget with Principal, BOT and Senior Provider and
review monthly accounts
Monthly reports to cost centre managers
Liaise with Geoff Gillam (Accountant) regarding monthly reporting
Code invoices and forward to school accountant
Coding of bank statements and enter into SMS
Monitor weekly cash flow and monitor term deposits
Provide emergency cheques as required
Creditors entered and signed off by Principal
Cheques and deposits entered and forwarded to school accountant
Weekly bank reconciliation and EFTPOS balance - forward to school accountant
Debtors /reminders on request of Principal
Monthly journals as per BOT treasurer instructions
Receipt and bank all PTA monies received
Manage payments received (banking all income /manage EFTPOS payments, record in
financial system and check off against invoices)
EXPENDITURE:
Purchase sundry items on behalf of the school and pay the accounts to designated limit and
within appropriate authorities.
Monitor all school expenditure in consultation with Principal
REPORTING:
Prepare monthly reports for BOT (analysis, notes including variances on budget and
presentation to BOT)
Monthly accounts prepared, checked and back reconciliation carried out
Preparation of annual accounts for audit
Preparation of reports as required (e.g. data analysis)
Monthly reports to cost centre managers
SCHOOL MANAGEMENT /DEALING WITH EXTERNAL PARTIES:
Organise annual property evaluators and complete insurance claims
Process claims under accident insurance providers
Manage school resource /purchasers priority list
Administer WINZ contracts, payments and returns
Monitor and track school building projects
Trust Fund Applications – work with Team Leader on these projects and complete appropriate
accountability paperwork upon completion of grants issued.
PAYROLL:
Manage all aspects of payroll regarding staff and paying authority (Novopay)
Checking the SUE reports fortnightly for accuracy, make adjustments to complete coding
process, initial and present to Principal to countersign
To monitor banked staffing report and to brief Principal
PROPERTY & FACILITY HIRE:
Manage the hire of the school hall facilities and liaise with outside parties
Invoice hall users once per term for Hall hire
Prepare annual contracts for regular hall users
GENERAL:
Maintain storeroom & archives
Provide cover for reception when required. Answer telephone, deliver messages, first aid,
assist visitors, students and staff when needed.
Collect mail daily
Meet with Admin Team and Principal on a regular basis
Liaise with Team Leader