Appendix A to Clarification 2
BID SUBMISSION FORMS
Letter of Bid
Name of Contract: Renovation and Construction of Infrastructure Expansion and Improvement of Management Centres & Staff Housing in the Etosha National Park – Ombika (Lot 1) & Galton Gate (Lot 2)
To: The Director Procurement
Millennium Challenge Account Namibia
Windhoek
Namibia
Dear Sir,
1. In accordance with the Conditions of Contract, Technical Specifications, Drawings, and Bills of Quantities and Addenda Nos. [insert Addenda Nos.] for the execution of the above-named Works, we, the undersigned, offer to construct and install such Works and remedy any defects therein in conformity with the Conditions of Contract, Technical Specifications, Drawings, Bills of Quantities, and Addenda for the sum(s) of:[1]
Table 1
Lots / Currency and amount in numbers and words, exclusive of VAT, for each Lot individually (Before discounts offered for Lot combination Package)Lot 1
Lot 2
We understand that, notwithstanding the bid price(s) above and if so required, the number of houses to be built for each of the lots will be scaled up or down to allow for the eventual contracts to be signed for contract prices not exceeding the equivalent US$ 16,000,000 for Ombika and US$ 15,000,000 for Galton Gate. We furthermore agree that the unit prices quoted for the houses will remain fixed and binding on us regardless of the scale of such reduction in quantities.
We understand our obligation to register as a VAT payer in Namibia and we undertake to add the VAT to our invoices to MCA-N.
2. We only wish to be considered for the Lots individually. / We wish to be considered for the Lots individually and for the Lots combinations as indicated in 3 below. / We only wish to be considered for the Lots combinations as indicated in 3 below. [2]
3. We wish to be considered for the following Lots combination Packages. In case we are awarded more than one Lot, we will provide the following discount(s) on the combined Package Price: [3]
Table 2
Packages / Total of Bid Prices for individual Lots in the Package (From Table 1)A / Discount amount for the Package
B / Bid Price for the Package
A-B
Lots 1 and 2 Combined
4. We acknowledge that the Appendix to Bid forms part of our Bid.
5. We undertake, if our Bid is accepted, to obtain a performance security in accordance with the Bidding Documents and commence the Works as soon as is reasonably possible after the receipt of the Engineer’s notice to commence, and to complete the whole of the Works comprised in the Contract within the time stated in the Appendix to Bid.
6. We agree to abide by this Bid until the date specified in ITB Clause 19 [insert date], and it shall remain binding upon us and may be accepted at any time before that date.
7. Unless and until a formal Contract is prepared and executed, this Bid, together with your written acceptance thereof, shall constitute a binding contract between us.
8. We understand that you are not bound to accept the lowest or any Bid you may receive.
9. We certify/confirm that we and any subcontractors and suppliers comply with the requirements of ITB Clauses 3 and 5 of the Bidding Documents.
10. We hereby certify that we are not engaged in, facilitating, or allowing any of the prohibited activities described in Part 10 of the MCA-Namibia Procurement Rules (Combating Trafficking in Persons) and that we will not engage in, facilitate, or allow any such prohibited activities for the duration of the Contract. Further, we hereby provide our assurance that the prohibited activities described in Part 10 of the MCA-Namibia Procurement Rules will not be tolerated on the part of our employees, or any subcontractor or supplier, or their respective employees. Finally, we acknowledge that engaging in such activities is cause for suspension or termination of employment or of the Contract.
11. Commissions or gratuities, if any, paid or to be paid by us to agents relating to this Bid, and to Contract execution if we are awarded the Contract, are listed below:
Name and address of agent / Amount and currency / Purpose of commission or gratuity(if none, state “none”)
12. We hereby certify that we have taken steps to ensure that no person acting for us or on our behalf will engage in bribery.
13. Please find attached the required Bid Submission Forms, Support Documentation and the Bills of Quantities for the Lots that we are bidding for.[4]
Dated this day of 2013
Signature In the capacity of
Duly authorized to sign Bids for and on behalf of
Address:
Witness:
Address:
Occupation:
[1] This table must be filled out for all Lots that the Bidder wishes to bid for and must contain the base price for each lot, without any discounts for proposed Lots combination Packages
[2] Delete choices that are not applicable.
[3] Fill in for only the Lots combination Packages that you wish to be considered for.
[4] Please do not include the Instruction to Bidders, Bid Data Sheet, Evaluation and Qualification Criteria, General Conditions of Contract, Conditions of Particular Application, Forms of Agreement and Security, Technical Specifications or Drawings in your bid submission.