Work Instruction
Functional Area: Budget / Listing of Earmarked Funds
Purpose
Use this procedure to display the earmarked funds journal. The report will show fund amounts and open amounts for various funds by commitment item, fund center, and functional area.
Trigger
Perform this procedure when the user needs a report which displays the earmarked funds journal. The need may arise from having a need to see the funds reservation amounts or open amounts by commitment item, fund center, or functional area
Prerequisites
Funds must exist in the system.
Menu Path
Use the following menu path(s) to begin this transaction:
·  Select Accounting Public Sector Management Funds Management Information Systems DocumentsEarmarked Funds screen..
·  Go to the Earmarked Funds Journal screen.
Transaction Code
S_P99_41000147
Business Process Information
This report displays the earmarked funds journal, which consists of header details followed by details for each earmarked funds document. This report displays the amount, commitment item, funds center, and open amount, among other things. The user can drill-down on the header or item to the original document. The user can also look at the consumption record for a particular document/ form. The documents are selected based on the selection criteria specified on the selection screen by the user.
Helpful Hints
None
Work Instruction
Functional Area: Budget / Listing of Earmarked Funds
Procedure
1. / Start the transaction using the menu path or transaction code.
Earmarked funds journal

2. / As required, complete/review the following fields:
/ Field / R/O/C / Description /
Earmarked funds / Optional / Funds that are used to reserve portions of a budget for expected outgoings or incomings
Example:
200000004
Document category / Optional / Controls the posting of payment plan items
Example:
030
Document type / Optional / Key that identifies to which group of documents this document will be assigned; Documents of the same type contain common information which is relevant to posting and updating of the value fields in the database.
Example:
TR
Company Code / Optional / Organizational unit within Financial Accounting
Example:
UC
Document Date / Optional / The date the document is created
Example:
01/20/2006
Posting Date / Optional / The date on which a transaction in SAP will be posted to the appropriate accounts; SAP will default this field to be the current date, but changes are allowed. For items to be posted in a future or past period, you must enter the posting date.
Example:
01/20/2006
Created by / Optional / Initials of user who created the report or query
Example:
RIke
Costs due on / Optional /
Example:
01/21/2006
Controlling Area / Optional / Self-contained organizational unit for cost accounting
Example:
UC
G/L Account No. / Optional / Code identifying the account in the general ledger where this item will post; Collection of balance sheet and profit and loss statement accounts; Includes Assets (1), Liabilities (2), Fund Balance Accounts (3), Revenue Sources (4), Expense Accounts (5), GAAP Only Accounts (6), Budget Reserves (7), Transfer Accounts (8) and CO Secondary Postings (9)
Example:
531401
Cost Center / Optional / An area of responsibility for capturing costs
Example:
1660000002
Order / Optional / Sales, production, process, purchase, internal, or work order number that uniquely identifies an object
Example:
User or System Defined
WBS EIement / Optional / Work Breakdown Structure Element
Example:
DL04A1
FM Area / Optional / Organizational unit which plans, controls and monitors funds and commitment budgets
Example:
UC
Commitment item / Optional / Code identifying the account in Funds Management where this item will post; Collection of balance sheet and profit and loss statement accounts; Includes Assets (1), Liabilities (2), Fund Balance Accounts (3), Revenue Sources (4), Expense Accounts (5), GAAP Only Accounts (6), Budget Reserves (7), Transfer Accounts (8) and CO Secondary Postings (9). Most map directly 1-1 to G/L accounts.
Example:
100080
Funds Center / Optional / Organizational unit responsible for execution of an assigned budget; UC cost centers = fund centers
Example:
1660000001
Fund / Optional / A fund is a separate & distinct fiscal/accounting object containing a complete self-balancing set of accounts used to segregate cash and other financial resources, together with associated liabilities, residual equities, and related changes. Amounts are separated by fund so that certain activities can be performed or objectives achieved in accordance with special regulations, restrictions, or limitations. Funds are classified into fund types, which have distinctive accounting and reporting requirements.
Example:
C100001
Vendor / Optional / Business partner that provides materials or services
Example:
700001
Customer / Optional / SAP code that identifies a customer; A customer is a business partner who orders goods and services.
Example:
1000021
3. / Click .
Earmarked funds journal

4. / To analyze this report, the following additional icons can be used:
If You Want To / Then
Sort a column in ascending order / Click
Sort a column in descending order / Click
See the line item detail in a separate screen / Double Click on the line to be viewed.
Filter / Click
Sum / Click
Subtotal / Click
/ Use the drilldown functionality of SAP for more details and the icons to further enhance your report.
5. / You have completed this transaction.
8/15/2017
Ver: / 06_BU_S_P99_41000147_List Earmark Funds_FR 2011-2.0.udc
© University of Cincinnati / 6/7
Work Instruction
Functional Area: Budget / Listing of Earmarked Funds
Result
You have created and displayed the earmarked funds journal. The report will show fund amounts and open amounts for various funds by commitment item, fund center, and functional area.
Comments
None.
8/15/2017
Ver: / 06_BU_S_P99_41000147_List Earmark Funds_FR 2011-2.0.udc
© University of Cincinnati / 7/7