GP-02-02 Municipal Compliance Certification FormPage1
Municipality:Permit Number: NYR40A _ _ _
BWCP - 8 (6/2005) Version 1.0
NEWYORK STATE DEPARTMENT OF ENVIRONMENTAL CONSERVATIION
Phase II SPDES General Permit for
Stormwater Discharges from Municipal Separate Storm Sewer Systems (MS4s), GP-02-02
MUNICIPAL COMPLIANCE CERTIFICATION (MCC) FORM
Regulated MS4:_Town of Cortlandt__ SPDES Permit Number: NYR20A181_
See information packet for information to help complete this form.
MCC Form for year ending: March 9, ____ 2006 (Year 3) ___ 2007 (Year 4) __ X__ 2008 (Year 5)Town of Cortlandt
Section A. MS4 Owner/Operator and Contact Person Information (contact persons explained in instructions)
Owner/Operator Is information below new or changed? ____ Yes __X__ No
Name: Ed Vergano, P.E. / Title: Director of Technical Servicesand Stormwater Management Officer / Department: Technical Services
Mailing Address: / Street or P.O. Box:
1 Heady Street / City:
Cortlandt Manor
County:
Westchester / State:
New York / Zip Code:
10567
Phone:
( 914 ) 734-1060 / E-mail Address:
Local Stormwater Public Contact (Required by Minimum Measure 2)
Is information below: 1) new or changed? ____ Yes _X___ No
2) same as: _X__ Owner/Operator
Name:
See above / Title: / Department:
Mailing Address: / Street or P.O. Box: / City:
County: / State: / Zip Code:
Phone:
( ) / E-mail Address:
Stormwater Management Program (SWMP) Coordinator (Responsible for implementation/coordination of SWMP)
Is information below: 1) new or changed? ____ Yes ___X_ No
2) same as: _ X __ Owner/Operator ___ Local Stormwater Public Contact
Name:
See above / Title: / Department:
Mailing Address: / Street or P.O. Box: / City:
County: / State: / Zip Code:
Phone:
( ) / E-mail Address:
Annual Report Preparer
Is information below: 1) new or changed? ____ Yes ___ X _ No
2) same as: _ X __ Owner/Operator ___ Local Stormwater Public Contact ___ SWMP Coordinator
Name:
See above / Title: / Department:
Mailing Address: / Street or P.O. Box: / City:
County: / State: / Zip Code:
Phone:( 914 )734-1060 (Ed Vergano) / E-mail Address:
GP-02-02 Municipal Compliance Certification FormPage1
Municipality: Permit Number: NYR20A181 _ _ _
IMPORTANT NOTE: Rows can be added to the tables in the following sections by going to the rightmost cell in the bottom row of the table and hitting tab. Hitting return in a given row will make the row wider, creating more room to type or write.Section B. Local Water Quality Information
Information to help complete this section can be found in the instructions.
1. Does the MS4 discharge to 303(d) listed waters or is it in a TMDL watershed?
__X__ Yes (complete the table below) ____ No ____ Not Yet Determined
(Put an X in the ‘Classification’ cell to indicate if the MS4 discharges to a waterbody on the 303(d) list and / or if it is in a TMDL watershed.)
Impaired Waters Name
(from 303 (d) list and/or TMDL) / Pollutant(s) of Concern
(from 303 (d) list and/or TMDL) / Classification
303 (d) / TMDL
LakeMeahagh / Recreation KNOWN to beSTRESSED"
Aesthetics SUSPECTED of being STRESSED"
Causes: Nutrients (Phosphorous)
Sources: Failing On-Site Systems / X
2. Have you received notification from the Department that you are subject to the special conditions in Part III.B. of the permit? / ___ Yes
_X_ No
3. Have all necessary changes been made to the Stormwater Management Program (SWMP) to ensure compliance with Part III.B. of the MS4 permit for discharges to 303(d) or TMDL waters? / _X_Yes
___No (explain below)
Explanation:
During Year 5 of SW Phase II we continued our 3 year plan for LakeMeahgh by installing 3 aeratorsat a cost of approximately $60,000 and lowering the lake during Winter months per recommendation of environmental consultant. Ongoing water quality testing will continue through the efforts of our consultants – Allied Biological. See attached 2007 report.
GP-02-02 Municipal Compliance Certification FormPage1
Municipality: Permit Number: NYR20A181 _ _ _
Section C. Partnership InformationInformation to help complete this section can be found in the instructions.
1. Does your MS4 work with partners? X___ Yes (complete table below) ____ No (Proceed to Section D)
List MS4 Partners with Legally Binding Agreements or Contracts in Place
Northern Westchester Watershed Council: Westchester County, Yorktown, Mt. Pleasant, New Castle, North Castle, Bedford, Mt. Kisco, Harrison, Somers, North Salem, & Pound Ridge. Sub-Committee: Highway De-Icing which includes “Riverkeeper” and all communities above working together at the Highway level. See attached report. In Year 5, the Northern Westchester Watershed Council received a $200,000 matching grant from the NYSDEC for the watershed communities listed above which will be used for MM1 and MM2.
NYSDEC Illicit Discharge Grant with 9 other communities including the Village of Sleepy Hollow, Village of Tarrytown, Ardsley, Bronxville, Dobbs Ferry, Elmsford, Hastings, Irvington, Larchmont, Pelham Manor, Port Chester, Rye Brook, Sleepy Hollow, Eastchester, Harrison, Town/Village of Mt. Kisco, and Peekskill. Cortlandt’s share is expected to be $50,000. The grant will be utilized to evaluate discharges entering the Peekskill Hollowbrook and the storm drainage network leading to these discharge points which encompasses the NE Quadrant of Town.
List MS4 Partners with Planned Legally Binding Agreements or Contracts
List MS4 Partners with Other Agreements in Place
GP-02-02 Municipal Compliance Certification FormPage1
Municipality: Permit Number: NYR20A181 _ _ _
Section D. Geographic Areas Addressed by Stormwater Management Program (SWMP)Information to help complete this section can be found in the instructions.
1. Does your SWMP cover all jurisdictional (automatic and additionally designated) areas within the MS4, as required by 40 CFR 122.32(a)? __X_ Yes ___ No (Explain below)
Explain:
GP-02-02 Municipal Compliance Certification FormPage1
Municipality: Permit Number: NYR20A181 _ _ _
Section E. Funding and Resource AllocationInformation to help complete this section can be found in the instructions.
1. Are adequate resources (funding mechanism, equipment, staff, etc.) planned or in place to fully implement your SWMP no later than January 8, 2008? __X__ Yes ____ No (explain below)
Explain
2. If the MS4 is receiving funding through the municipal budget, a grant, or other source, briefly explain below: what are the sources, estimated amounts, and frequency of funding for the MS4?
Explain:
$50,000, EPF Grant for an Illicit Discharge Study from the NYSDEC. One time grant. In addition, through the Town’s Budget the Town receives funding from Drainage Districts. Example: RetentionBasin Maintenance etc. In year 5 the Town received an additional $50,000 grant for illicit discharge from Senator Leibell. Aeration system for LakeMeahagh grant from Senator Leibell $50,000.
3. If the MS4 is not receiving funding, briefly explain below: plans the MS4 has for obtaining future funding?
Explain:
GP-02-02 Municipal Compliance Certification FormPage1
Municipality: Permit Number: NYR20A181 _ _ _
Section F. Compliance CertificationCompliance Assessment - For each of the minimum control measures indicate below if your program has made steady progress toward full implementation and has achieved all measurable goals scheduled to be completed during this reporting year. Refer to the NOI and prior Annual Reports for information about measurable goals scheduled for this reporting year.
Permit Part / Minimum Control Measure / ANSWER BOTH COLUMNS
FOR THIS REPORT YEAR ONLY
Steady Progress / Goals Achieved
IV.C.1. / Public Education and Outreach on Stormwater Impacts / __X_Yes ___No __ N/A / __X_Yes ___No __N/A
Explain ‘no’ / ‘N/A’ answer:
IV.C.2. / Public Involvement / Participation / _X__Yes ___No __ N/A / _ X__Yes ___No __N/A
Explain ‘no’ / ‘N/A’ answer:
.
IV.C.3. / Illicit Discharge Detection and Elimination / _X__Yes ___No __ N/A / _ X__Yes ___No __N/A
Explain ‘no’ / ‘N/A’ answer:
IV.C.4. / Construction Site Stormwater Runoff Control / __X_Yes ___No __ N/A / __X_Yes ___No __N/A
Explain ‘no’ / ‘N/A’ answer:
IV.C.5. / Post-Construction Stormwater Management / __X_Yes ___No __ N/A / __X_Yes ___No __N/A
Explain ‘no’ / ‘N/A’ answer:
IV.C.6. / Pollution Prevention / Good Housekeeping for Municipal Operations / __X_Yes ___No __ N/A / __ X_Yes ___No __N/A
Explain ‘no’ / ‘N/A’ answer:
Certification Statement
“I certify under penalty of law that this document and all attachments were prepared under my direction or supervision in accordance with a system designed to assure that qualified personnel properly gathered and evaluated the information submitted. Based on my inquiry of the person or persons who manage the system, or those persons directly responsible for gathering the information, the information submitted is, to the best of my knowledge and belief, true, accurate, and complete. I am aware that there are significant penalties for submitting false information, including the possibility of fine and imprisonment for knowing violations.”
Print Name: ____Linda D. Puglisi ______Title:______Supervisor______
Signature: ______Date:______
This form must be signed by either a principal executive officer or ranking elected official, or duly authorized representative of that person as described in Part VI.I.2. of the permit. See instructions for more information about who can sign this form.
Send two completed hard copies (an original and a photocopy) of this form, the Annual Report Table and any attachments to the DEC Central Office (MS4 Permit Coordinator, 625 Broadway, Division of Water - 4th Floor, Albany, NY 12233-3505). DO NOT SUBMIT REPORTS IN THREE-RING BINDERS.
GP-02-02 Municipal Compliance Certification FormPage1
Municipality: Permit Number: NYR20A181 _ _ _
BWCP - 8 (6/2005) Version 1.0NEWYORK STATE DEPARTMENT OF ENVIRONMENTAL CONSERVATION
Phase II SPDES General Permit for Stormwater Discharges from Municipal Separate Storm Sewer Systems (MS4s), GP-02-02
STORMWATER MANAGEMENT PROGRAM ANNUAL REPORT (SWMPAR) TABLE
Regulated MS4:____Town of Cortlandt ______SPDES Permit Number: NYR20A NYR20A181_
Annual Report Table for year ending: March 9, ____ 2006 (Year 3) ____ 2007 (Year 4) __X__ 2008 (Year 5)Information about how to complete the follow tables is in the instruction section. Please complete the tables electronically, if possible. Send two completed hard copies (an original and a photocopy) of this Annual Report Table, the MCC form and any attachments to the DEC Central Office (MS4 Permit Coordinator, 625 Broadway, Division of Water - 4th Floor, Albany, NY 12233-3505). DO NOT SUBMIT REPORTS IN THREE-RING BINDERS.
Minimum Control Measure 1. Public Education and Outreach
Use separate rows to explain the different processes, activities, procedures, practices, etc. used by the MS4. Add additional rows as needed.
Permit Reference IV.C.1.a, b: Plan and conduct an ongoing public education and outreach program to ensure the reduction of all pollutants of concern in stormwater discharges to the maximum extent practicable (MEP).- Explain the program, including activities and materials used
- Identify the personnel or outside organization conducting the activity.
- Indicate activities planned for next year.
Indicate: Date Completed, Ongoing Task, or Scheduled Date (for next years activities)
Identification of target audience and draft public outreach plan Finalize web page. Public outreach plan includes direct mailing to residents, and sharing information in connection with programs details in this report with local representatives at these public outreach meetings / Regular meetings of the Town of Cortlandt Stormwater Advisory Committee take place several times a year. See attached agendas. In Year 5 The Town established a Staff Stormwater Committee which meets regularly in addition to our DES/DOTS (Engineering/Highway) Meetings. Again Agenda’s are attached. Town of Cortlandt webpage – has dedicated information on stormwater.
Collect Informational materials for contractors and developers. Send information to contractors and developers. (From Year 2 report) All target groups are contacted and educated. Send information to contractors and developers
Send revised information to all prime developers & contractors – From NOI Year 4 – Chose face to face meetings instead – see to the right / Any approved project within the Town (including capital projects) requires soil eroision practices and other BMP’s. Contractors are educated on a case by case basis by Cortlandt staff including professional engineers at pre-construction conferences. Each BMP is reviewed at these meetings in person.
Erosion control practices are shown on approved plans and are continually inspected, monitored and reviewed with contractors.
Hazardous Waste Collection from residents
. / The Town cooperates with Westchester County Household Chemical Clean up days and advertises this annually in our Recycling brochure which is mailed to approximately 13,000 households– see attached. These cleanup days are also announced on our website. Please note: “Organic Yard Waste” and “Westchester County Chemical Cleanup Days” are highlighted in this brochure. The Town of Cortlandt Recycling Brochure also dedicates space to provide notices to residents with respect to hazardous waste and how to handle proper disposal. This Brochure is mailed annually to all households and businesses in Cortlandt which receive Cortlandt garbage pickup. Our Sanitation division also responds to resident’s questions with respect to hazardous waste – we contact the County on behalf of the resident to assist them.
Again in year 5 – the Town included an insert into our direct mailed Recycling Brochure “After the Storm” a 4 page Citizen’s Guide to Understanding Stormwater.
Noticeable Improvement in Clarity of Waters – From NOI Year 4 / A noticeable improvement in the visual quality of LakeMeahagh has been noted in year 5.
Less observed erosion and less floatables from construction sites resulting in less “complaints” throughout the Town.
Additional Techniques / Describe Measurable Goals and Results (when applicable)
Indicate: Date Completed, Ongoing Task, or Scheduled Date (for next years activities)
Direct Mail to Residents & Businesses informing them about Stormwater / In 2006, 2007, and in 2008 we AGAIN included a pull out section of our Recycling Brochure which is direct mailed to all residents in the Town who receive garbage pickup. Town included in it’s brochure at a cost of approximately $3,000 for the larger 4 page pullout in 2008 entitled “After the Storm” See attached
Volunteer Water Quality Monitoring: Ongoing for several years. Peekskill Hollow Brook and Sprout Brook. (See attached Report – Westchester County Citizen’s Volunteer Monitoring Program – Water Quality Report – 2006)
Met with Hollowbrook Water Watch. / Ongoing. For several years now our residents have participated in the “Westchester County Citizen’s Volunteer Monitoring Program”.See attached report.
In April, 2007 Engineering staff met with Hollowbrook Waterwatch to review the stormwater evaluation program.
Explain any changes or additions to the Permit Referenced Activities / Techniques, Measurable Goals and / or Scheduled Dates above and provide a reason(s) for the change:
Minimum ControlMeasure 2. Public Involvement/Participation
Use separate rows to explain the different processes, activities, procedures, practices, etc. used by the MS4. Add additional rows as needed.
Permit Reference IV.C.2.c.iii.: Design and conduct a public involvement / participation program.- Describe activities that the MS4 has/will undertake to provide program access to interested individuals and to gather needed input.
- Indicate activities planned for next year.
Indicate: Date Completed, Ongoing Task, or Scheduled Date (for next years activities)
Public Notice and access to documents: All SW related documents are available for review in our Town Clerk’s office including the Annual report and all appendices.
Related information is available on our website. – Click Stormwater . Public notice took place prior to all meetings where SW issues were discussed. All Town Board meetings are televised to the community. All public Town Board meetings are televised to the community. / The Town Board meetings are the prime communication tool with the community. They are held monthly on the 2nd Tuesday of the month at Town Hall and are televised for several weeks afterwards on our Community Channel 78. Stormwater related items are on almost every agenda.
New in 2008 – the Town of Cortlandt has started video-streaming on our website our Town Board Meetings, Planning Board Meetings and Zoning Board meetings - available 2 days after the live meeting. Users are able to view various issues “on-demand”.
Establish Stormwater Task Force, mailing lists and email lists. Develop public participation plan. Meeting with interested parties and evaluate program and solicit input – from NOI Year 3 / Task Force now called Stormwater Advisory Committee. Meetings are ongoing with our Stormwater Committee. In addition, our staff meets regularly with concerned citizens regarding stormwater issues (see DES/DOTS notes). See Notes from Staff Stormwater Committee meetings too.
Organize activities including stream cleanup events / Ongoing. Volunteers from the SW Committee serve on the Westchester County Citizens Monitoring Program. See attached. In addition, the Hollowbrook Water Watch has attended Meetings at Town Hall In 2008, several residents have signed up for the Westchester County Citizens Training Program - see attached brochure. In 2007 and again in 2008, Cortlandt sponsored several “earth day” cleanups and celebrations. Volunteer groups cleaned up litter along roads and streams throughout the Town.
Earth Day Celebrations (including stormwater)
Begin Storm Drain Stencil Program _ NOI Year 2 & 3
Storm Drain Stencil Program Continues – Year 4
Storm Drain Stencil Program Continues – Year 5 / Members of the public and various committees attend our annual earth day celebration with educational exhibits including groups with clean water, recycling, saving our resources. During year 5 – this event was held in April, 2007. (It was held again 5/3/08).
In 2006, interns began installation of approximately 800 of the 4000 drains in the Town. These are aluminum medallions which reads “No dumping – drains to river”. We are cross-utilizing medallions as a numbering system for catch basins in our GIS system. Medallions were approved and purchased in 2006. Expect installation to continue as summer projects in 2007 and beyond. In 2007 another 400 medallions were installed on catch basins. Program expected to continue in Summer, 2008
Clean Up activities: LakeMeahagh Target Area - As a result of several complaints received in the area – conducted direct outreach From NOI.
LakeMeahagh continues to be focus of attention in Year 5. / LakeMeahagh Target Area: As a follow up to our year 4 efforts which included submitting information packets to residents living around LakeMeahagh, in Year 5, the Town installed and activated the aeration system in the lake.
Noticeable improvement in the condition of the Lake.
.
Connors Pond Target Area – As a result of several neighborhood complaints – conducted direct public outreach / During year 4, suds were detected periodically entering a private pond that is an integral part of the municipal drainage system. Two sets of direct mailings went out to area residents informing them that illegal connections to the storm drains are not permitted and they should not be discharging phosphates into the storm drains. During Year 5 there were no calls/complaints regarding suds. (However in year 6 the Town received reports of suds and once again letters were sent out to residents. )
Permit Reference IV.C.2.a, f: Develop procedures to provide public notice about and access to documents and information in a manner that complies with state and local public notice requirements. Describe procedures below and state the methods used to publicize the AR public presentation.
Posted on the Town’s Website. The Town Clerk advertises all Town Board Meetings and all meetings are televised several times in the month on local cable channel. In addition, all Planning Board Meetings are televised on cable TV and advertised in the local paper. New in 2008, the Planning, Zoning and Town Board meetings are now via web streaming available 24/7 on the Town’s website We now offer “on-demand” viewing of any Board item.
Permit Reference IV.C.2.e: Public presentation of; f: summary of comments received on; and g: intnded response to comments on the SWMPAR.
Summarize attendance at the public presentation of the Annual Report. Include number of attendees and who was represented: Each year the Annual Report is received and filed by the Town Board at a televised public meeting of the Town Board during which public comment is encouraged. Note: In year 5, the Annual report will be received and filed by the Town Board on May 13th, 2008. Public comments will be taken at that time. Present at the meeting are all the Town Board Members and Town Engineer, Director of Technical Services and various other department head staff who prepared the report as well as members of the public.
Comments on Annual Report Meeting
_X__ No public comments received on Annual Report. (expected).
___ Comments received. Attach summary of comments and intended responses. / Date of Annual Report Meeting:
May 13, 2008 / Approximate Date of Meeting Next Year:
May, 2009
Additional Techniques
Stormwater Committee Meetings – meeting quarterly solely for the purpose of focusing on SW Phase II with members of the Public. See attached agendas for specific detail. / Describe Measurable Goals and Results (when applicable)
Indicate: Date Completed, Ongoing Task, or Scheduled Date (for next years activities)
SW Committee meetings were begun in 2006, continued in 2007 and 2008.
Explain any changes or additions to the Permit Referenced Activities / Techniques, Measurable Goals and / or Scheduled Dates above and provide a reason(s) for the change:
Change from the Minimum Measure 2 NOI: Eliminate “survey to be developed and circulated to residents”. After meeting with SW committee chose instead to do Hotline and direct mail to residents each year instead.
Minimum Control Measure 3. Illicit Discharge Detection and Elimination (IDDE)