MEETING / OUR LADY OF LOURDES PTA
DATE / 18/5/2017 / MEETING # / 4
LOCATION / NIGHTINGALE PUB
PRESENT / Sarah Gee, Marcie, Andrew Ross, Susie Harnett, Kim Morris, Theressa O’Sullivan, Jonathon Blakesley, Lisa Leonce, Will Cummins, Annie Zannetti
APOLOGIES / Robert Russell, David Hart,Roz Kara,Rassi
1 / Welcome, members present and apologies
  • SH welcomed and thanked everyone for attending.

2 / Approval of minutes of the last meeting
  • Previous minutes agreed.

3 / Spending
  • Sound & Lights. Meeting Monday 1300 with Ms Crampton & Matt at the school.
/ SH/LL
4 / SUMMER BALL 10th JUNE
  • Still need prizes (Auction and Raffle). Especially the money can’t buyones.
  • Tickets have SOLD OUT.

5 / CIRCUS 8th July 2017
PROGRAM
  • Programs tobe £1. To be sold after church services etc.
  • Print run of 1-1.5K, with tear-off raffle ticket section.
  • 27 pages + cover.
  • Printing costs £500, current advertising revenue £690.
  • Will be distributed to churches as soon as printed. Will also be on sale at school.
TICKETS
  • Online Tickets to be ready to go on-sale on-line 5th June. Need to state “NO ENTRY WITHOUT TICKET”
  • £10 initially, rising to £12 - 2 weeks before and £15 on the door if not already sold out.
  • 600 seats, 1 ticket = 1 seat. Babes in arms go free. (i.e. on lap)
STALLSEXTERNAL
  • If running own stall, need to be responsible for set up and all equipment. Table, Marque etc. as well as clear up. Payment in advance only as had some no shows previous years.
  • Sharon doing t-shirts.
TEACHERS: SWEET TOMBOLA & DOOR.
PREMIER SPORTS
  • Sack Race, Archery, Tug-o-war.
STALLS YEAR GROUP
  • Stalls are responsible for bringing and returning all equipment required: Chairs, Gazebos, tables.
  • Slots during circus performance still need to be staffed.
  • Signup sheets to go to class reps with 1 hour slots.
  • Rides booked from P&J entertainment are:Helter Skelter, Teacups, and 2 x bouncy castles.
NURSERY: BOUNCY CASTLES
  • AM/PM to staff.
RECEPTION: GAMES
  • Ideas. Human fruit machine, splat the rat, tin can alley, trash or treasure (hook a duck with prizes)
YEAR 1: COCONUT SHY
  • Will Cummins to contact David Hart for equipment etc. Will need to source prizes (coconuts).
YEAR 2: FACE PAINTING & NAME A BEAR
  • Louise Russell getting volunteers
YEAR 3: TEACUPS
  • Just need to take money / sort queues if wristbands.
YEAR 4: STOCKS AND SWEET TOMBOLA
  • Decorate and fill bag with sweets.
  • Wrapped sweets only.
YEAR 5: Helter Skelter
  • Just need to take money / sort queues if wristbands.
YEAR 6: CAKES & CRAFTS, TATOOS & NAILS.
PAYPAL CONTACTLESS READER
  • JB purchased PayPal reader and passed over to AZ for setup for Summer Ball.
WRISTBANDS
  • Inflatables to be priced £1, and the teacup and helter skelter to be priced £2.50
  • Wristbands to allow access to rides for the day. Priced at £10.

BANNER
  • To be generic, not mention Circus as probably would have sold out …
ETON MANOR
  • Get confirmation from Sue at Eton, also check if what circus asking for (power, overnight access to toilets, and entry from Friday evening) is possible.

6 / DETAILS FROM PREVIOUSLY AGREE MINUTES
ORDER OF EVENTS
  • Discussion on timing of other events
0800-1000 Circus setup
1100-1130 Circus setup completed
1200 Fayre opens (school portion).
1330 big top opens
1400-1445 PART 1
1445-1515 INTERMISSION
1515-1600 PART 2
1700 Fayre closes (school portion)
2030 Circus Pull down
7 / AOB
NEXT PTA MEETING THURSDAY 15THJUNE 2017