Banner2000 Project Steering Committee Minutes
Banner SIS Project
Steering Committee Minutes
May 2, 2011
Attendance: / Julie Litmer-Schwaller, Kim de Leon, Cheryl Hine, Karen Ramsey Mielke, Thang Tran, Pam Michalec, Terry Coonan, Marvin Haugk, Sue DeChant, Vladimir Rynkov, Laurie Colchin, Taylor Venable, Jan Nichols, Maria Norman, Patrick McLaughlin, Mary Lehto, Judy CramerLocal Modification to SSB/OASIS Grading – Patrick reported faculty senate has approved use of last date of attendance functionality in Banner required when entering grades of F. New feature helps Financial Aid office and Veteran tracking. Currently OASIS is not displaying error message when last attendance date is not entered by faculty. SunGard suggested a mod to get the message to appear and to submit an RPE. The hope is to have it ready for Summer 1 use. No objections from the committee. Karen offered to adjust code for Patrick to test.
PPRD Status – Taylor reported status of LDAP. He is working with users and finishing code and working on rules for the refresh backwards from PROD. He will begin testing and also working with EDIR issues. Julie reminded users testing will be needed for activating students and users in PPRD, etc. Julie also reporting Mandy is working on changes on account activation for the future.
Financial Aid 8.11 Upgrade – AR upgrades are not needed for FA 8.11 upgrade. Data refresh is needed for a test system for FA to test. Patrick was OK with TRNG if Karen can get his changes to OASIS within a week. Julie will check with Caroline regarding IVY Tech data testing and the new admissions app.
DEVL Data Refresh - Karen reported DEVL looks like PROD. Is there a data refresh needed? Last refreshed January 2011. Users present not aware of anything going on in DEVL. Terry will check with his staff. Julie suggested a refresh be done soon.
Cognos Downtime – Friday, May 6th 5:30 PM – The audit database has not been working since the last Cognos upgrade. Kim requested approval for down time on Friday at 5:30. Committee approved date and time.
Clean Address – First Meeting June 2, 2011 – Julie warned users that clean address meetings need to be scheduled and time set aside. Items would include testing, meetings, etc.
Financial Aid Awarding for New Year – Judy reported students are not required to answer attendance plans on the new FAFSA. Office is reviewing packaging options to default to full time monies. Aid will then only be authorized based on hours actually attending. Tuition and books are only adjustments to budgets if student is not going full time, other than out of state students.
Rate Code Changes to Banner – Pam requested for rate code adjustment on student records. She asked status of project. Terry and Julie will discuss the best staff member to make the changes.
IU Safe Word Cards – Jan reported the safe word cards are being replaced at the end of May. Not sure how many are affected or how much we will be charged.
dotCMS Update – Terry reported users are able to update items in dotCMS as of today. Content problems from last week were identified and corrected. Calendar is still not available and Terry will be checking on the status of it with dotCMS.
1. Future Discussion items
a. Oracle 11g Upgrade – Testing (Jim Richardson)
b. What prints on Xerox Printer from Banner? (Jim Richardson)
c. Great Grandfather Rates Ending Fall 2011 (201210) (Pam Michalec)
d. Clean Address Project (Julie Litmer-Schwaller and Jim Richardson)
· P O Box list on Address Line 2 – This Postal Regulation
· APT/STE/BLDG Number Displaying on Line 1 and Address on Line 2…needs one of these items designated.
· Batch running monthly / Added to monthly operations calendar
· Next Steps for INB, SSB, Tape Load Processes
e. ODS, Cognos, and Financial Aid 11-12 Issues from Upgrade (Kim de Leon)
f. Banner Lab PCs – How to Establish IE Defaults (Kim de Leon)
g. Banner Financial Aid Upgrades 8.8.1, 8.9, & 8.10 (Julie Litmer-Schwaller)
h. System Password Sync – TRNG all ID’s and SHDW (Julie Litmer-Schwaller)
i. New Registration Codes (Cheryl Hine)
j. Banner INB and OASIS Test Systems open to outside IPFW or VPN (Julie Litmer-Schwaller)
k. Tentative Downtime Schedules - Calendar (Julie Litmer-Schwaller)
l. Banner Student 8.5.1 Upgrade – Needed for CAPP Fix (Nancy Leinbach)
m. Change in default directory for Banner (Jim Richardson)
n. Banner Student Upgrade 8.4 – Open Problems (Julie Litmer-Schwaller)
· Transfer Credit Group Issue
· Active Assignment Link in Faculty Dashboard
· CAPP Issues (Rules, display of apostrophe, etc.)
· Grade Roll issue with SHADEGR.
o. dotCMS update (Terry Coonan)
p. Windows 7 – Update on ODBC connection and BRIO (Kim De Leon)
q. Paper Cut interface with Touchnet (Julie Litmer-Schwaller)
r. Workflow Project (Julie Litmer-Schwaller)
s. AY Term for Accelerated MBA Program Update (Julie Litmer-Schwaller)
t. Emergency Notification System Splash Screen Status (Julie Litmer-Schwaller)
u. dotCMS and the Banner Web Site (Sue DeChant)
v. Netmail Removal – Student Look-up Screen/Confidentiality Setting Changes (Julie Litmer-Schwaller)
w. International Student Services Data Changes – Date to have reports changed (Julie Litmer-Schwaller)
x. CAPP XML Fixes (Julie Litmer-Schwaller)
y. User Modernization: Banner Self-Service Webinar & FAQ (Sue DeChant)
z. BOSS Schedule Book Status (Julie Litmer-Schwaller)
aa. Banner Upgrades and the Impact to Cognos - How do we know? Who knows it? Who needs to be notified? (Larrie Stoffer)
bb. Employee IDM Status (Julie Litmer-Schwaller)
cc. Student Query Only Access Profile in Banner (Frank Guzik)
2. General Information
a. PPRD System – Like PROD
Last Refresh date: 03/02/2011
b. TRNG System – Like PROD, but has Fin Aid Patch p1-nf4ig5_res8100006
Last Refresh date: 04/18/2010
c. DEVL System – Like PROD
Last Refresh date: 01/21/2011
e. DEV2 System – Like PROD
Last Refresh date: 10/21/2010
f. SHDW System – Like PROD
Last Refresh date: 01/14/2011
Policy IssuesInformational Items
Open Issues / Account Deletions, Mirrored Backup, Employee and Student Email Addresses, Employees in Banner, LDAP, Time out for my.ipfw and OASIS, Public Schedule of Classes and Web Application, IU Academic History, Placement Testing Changes, Students who use Banner, Advisor Track Data From Banner, Workflow project, Clean Address
Next meeting / Monday, May 16th at 3:30 p.m. in KT G13.
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