New Staff Checklist and Information

Welcome to the Law School. I have provisioned your computer account with the Law School. Here is some information to assist you in settling in.

PRIOR TO COMMENCEMENT / Responsibility / Check
  • Ensure that the room/workstation is fully equipped and set up, including stationery and PC.
  • Advise the UWA Staff Directory of the new staff member’s commencement.
  • Advise other relevant staff of the new staff member’s commencement
  • Ensure staff included in all email groups
/ Coordinator(Business Support)
ON FIRST DAY / Responsibility / Check
  • Meet with Coordinator(BS)
  • Complete HR Forms
  • Commencement of appointment*
  • Tax File declaration*
  • Authorisation for Salary transfer
  • Issue any appropriate keys/ Card Access
  • Tour of School/Building/ meet staff
/ Coordinator(Business Support
SETTING UP YOUR IT ACCOUNT / Responsibility / Check
Below are the steps you need to do now to activate your computer accounts.
Step One: Pheme Account –
  1. Log into the Pheme website -
  2. As a new staff member, you will need to activate your Pheme account.
  3. Enter your staff number and date of birth, tick the box to agree with the terms and conditions and click on the Next button
  4. On the next screen you will be requested for more information
Once you have completed this information, I recommend you take a print of this page for future reference.
Step Two:The Business School IT team look after all the IT needs for the Law School. Your next step is to activate the Business School Account. You can do so at
Step Three: If you have been allocated a computer, helpdesk can then setup your profile on the computer, ring extension 7888 for assistance. The BITS Helpdesk is available from 8.30am – 6.30pm Monday to Friday. You can log any IT problems via email / New Staff
FIRST WEEK – Academic Staff only / Responsibility / Check
Contact the Executive Assistant to the Dean to set up:-
Appointments with
  • The Dean
  • Deputy Dean to discuss workloads
  • Associate Dean (Research) to discuss ERA, HERDC, research output requirements and submission of non UWA By-line publications for registration on Socrates.
  • Associate Dean ( Learning and Teaching)
  • Research Development Adviser
/ New Staff
Executive Assistant to the Dean
SECOND WEEK – Safety Induction Checklist and Workplace Health and Safety Induction Record / Responsibility / Check
All staff should complete the online safety induction / Safety Officer to direct staff to the appropriate website
OTHER USEFUL INFORMATION
Assignment Submission / All assignments for law units are submitted online via Uniprint or via LMS. Assignments must be submitted by 12pm on the due date.
Campus map / Available at
Contact Directory / The University’s contact directory can be found at in case you need to contact another staff member.
Email address: / You University email will be in the format of
Employee Self Service (ESS) / Employee Self Service (ESS) allows you to view leave balances, payslips and other payroll information as well as submit leave requests, Commencing Professional Development Review (CPDR), Professional Development Review (PDR) and Performance Appraisal Report (PAR) to your supervisor.
You can log into ESS using your staff ID. Your first password is based on your date of birth using the format ddmmyy. When you have successfully accessed the ESS for the first time, you will be forced to change your password. For assistance, contact HR on 6488 7896 or
Exams / Unit coordinators are responsible for submitting electronic copies of exams to the Law Support office staff by the advised due date. Exams must be submitted using the template and instructions supplied by the professional staff.
After marking all exam scripts are to be given to the Law Support Office staff for storage. Scripts are stored for 12 months before discarded in a secure bin.
Guild Village / Services available include:-
  • ATMS
  • Bank Branches – Westpac and UniCredit
  • Bookshop
  • Hairdresser: For appointments ring : 9381 2638
  • Medical Centre: For appointments ring 64882118
  • Newsagent
  • Optometrist
  • Pharmacy
  • Physiotherapist
  • Shoe Repair/Tool Hire

Human Resources / Any information relating to HR can be found at To access your payslips you will need to log into the Employee Self Service (ESS). You can find more information in this at
You can log into ESS using your staff ID. Your first password is based on your date of birth using the format ddmmyy. When you have successfully accessed the ESS for the first time, you will be forced to change your password. For assistance, contact HR on 6488 7896 or
Incidents-injuries-emergency on campus / Call 6488 2222. More information is available at or
IT Help / The Business IT (BITS) team provides support to the Faculty of Law. You can contact them on extension 7888 or send an email to
Law Staff Information / All staff related information can be found at
Law Support Office / The Law Support Office is located on the ground floor of the old Economics and Commerce Building. Our opening hours are 8.30 to 4.30 during semester. If you require any assistance please visit them, send them an email on or phone 6488 2945.
Learning Management System (LMS) / LMS is the online learning environment. To access LMS, please follow the attached link and login using your Staff ID and Pheme password:
This is where you will find unit material and lecture recordings.
Library / Information is available at
Mail / Staff mail boxes are located in Room G89 in the Law Support Office. You will also find internal envelopes, fax machine and cutter.
All internal and external mail can be placed in the bag hanging on the door of the room. The internal mail bag number is M253
Online Class Registration (OLCR) / OLCR is open prior to each semester for students to allocate their preferences for small teaching groups/tutorials/seminars.
Website:
Parking / All vehicles parking on University grounds are required to display either a current valid parking permit or a valid metered parking ticket. Parking areas and parking bays are clearly marked and require vehicles to be parked within marked pays in accordance with permit/ticket requirements.
General Enquiries – 6488 3020 Mon- Fri: 8am to 4.30pm)
Permit and Infringement Enquiries – 6488 1229/7184 (M – Th 9am–4pm, F 9am-1pm)
Location: Unipark and Security Office, Administration East, Winthrop Entrance

Further information:

Printing / IT staff will assist you to set up to print the closest printer/photocopier. If you have any issues with the printer, please send an email to or call 6488 2945 and staff will organise a service person to come out.
Professional Development Reviews (PDR)
Performance Appraisal Reviews (PAR) / All staff of the University must participate in professional development and performance appraisal reviews. PDR process is seen as a key strategy to support the development and retention of staff. The review is undertaken and recorded through the Employee Self Service
(ESS) kiosk
Commencing PDR - is to be completed by new staff within the first two months of employment or other staff taking up a new role. It is designed to assist new staff, or staff in new positions, to transition into their new roles in a smooth manner. It enables clarification of the goals, required outcomes and support that will be offered to the employee. It also provides an important forum for the supervisor and employee to develop their ongoing professional relationship.
The PDR is completed by all staff and offers an annual discussion as to achievements, emerging work role changes or challenges, performance and role expectations and development strategies.
The PAR is to be undertaken at least once every three years. The PAR may also be triggered at key points of an employee's career including consideration for reward and recognition. The PAR is an assessment of performance outcomes based on all aspects of the individual's performance.
Research Publications / Publication information is collected in 3 parts for Socrates; publications, UWA grants; and HDR supervision and completions.
  1. UWA grants are registered and when you apply and win a grant, Socrates is updated by the research school.
  2. Information on HDR supervision and completion is generally entered into the student record system Callista and Socrates will draw this information.
  3. Research publication recording is the only area that the Faculty is responsible for. The Associate Dean (Research and Research Teaching) will provide you with guidelines on how this is to be submitted.

Readers / Readers are generally sold at the Co-op Bookshop. Prior to semester commencing, the professional staff will put out an email requesting readers to be submitted for printing via UniPrint. In general, we order 80% of the numbers enrolled except for intensive units. If we are short of readers, Uniprint will print additional readers in 24hours.
Security / For information about security on campus go to or call 64883020
SPOT Surveys / Student Perceptions of Teaching (SPOT) Surveys are conducted every semester and is voluntary. The SPOT survey questionnaire focuses on issues related specifically to teaching. Survey forms are ordered online. The SPOT office usually supplies one master copy which will need to be photocopied according to class numbers. A student within the class should be nominated to collect the forms and bring them to the Law Support office. The student should also fill in the form on the back of the envelope. Please see the following site for more information:
Staff Card / You will need to go Student Administration to get your staff card 24 hours after you have activated your accounts. Please take with you some form of Photo ID with you. Once you have organised your staff card, please email the law support office on if you require afterhours access to the Law Building.
Stationery / The stationery cupboard is located in the Law Support Office. If you require some specific items, please send an email to
Stationery and templates / You can find templates on the Law School website.
You can log in using your staff number and Pheme password.
SURF / Students' Unit Reflective Feedback (SURF) is a compulsory survey and focuses on general issues related to any unit,
Teaching and Learning Information / The Faculty teaching and learning information can be accessed at

New staff can register for upcoming Orientation seminars at

Unit Information Management System (UIMS) / Unit outlines can be accessed by following the attached link:
You can login with your Student ID and Pheme password.
UWA staff portal / Can be assessed at
Webmail / To assess your webmail go to:
Login with your staff number and Pheme password
Workloads – (Academics) / The Deputy Dean is responsible for allocating workloads.