Department of Administration / Governor
Purchasing Division / Patrick Cates
Director
515 E. Musser Street, Suite 300
Carson City, NV 89701
Jeff Haag
Administrator
THE NEVADA STATE PURCHASING DIVISION IS SOLICITING BIDS FOR
52,000 GVW CONVENTIONAL TRACTOR WITH CAB AND CHASSIS
INVITATION TO BID NO. 8581
F.O.B. Nevada Department of Agriculture, 2250 Barnett Way, Reno, NV 89512
Release Date: 08/03/17
Vendor Questions Due: 08/15/17
Deadline for Submission and Opening Date and Time: 08/29/17 @ 2:30 P.M.
Requisition No. TBD
For additional information or to obtain a copy of this Invitation to Bid, please contact:
Heather Moon, Purchasing Officer I
(775) 684-0179
(TTY for the Hearing Impaired: 1-800-326-6868 and ask the relay agent to dial (775) 684-0179)
Refer to Page 11, for instructions on submitting bids
Company Name:Contact Name:
Title:
Address:
City: / State: / Zip:
Telephone: / Fax:
Email Address:
Location of company headquarters: / City: / State:
While there are no set asides in the State of Nevada or preferences for Minority Business Enterprise, Women Business Enterprise and Small Business, we encourage those vendors to compete for state business at every opportunity and we make every effort to contact these businesses when opportunities arise, therefore if it is your judgment that your business fits within these categories, please check appropriate boxes.
Minority Owned Women Owned Small Business
TABLE OF CONTENTS
1. PROJECT OVERVIEW 3
2. ITEM SPECIFICATION 3
3. ADDITIONAL REQUIREMENTS 9
4. PAYMENT 10
5. BID SUBMITTAL INSTRUCTIONS 11
6. BID SOLICITATION, EVALUATION AND AWARD PROCESS 13
7. TERMS AND CONDITIONS FOR PURCHASE OF GOODS 16
ATTACHMENT A – COMPLIANCE CERTIFICATION 23
Prospective vendors are advised to review Nevada’s ethical standards requirements, including but not limited to, NRS 281A, which can be found on the Purchasing Division’s website (http://purchasing.nv.gov).All applicable Nevada Revised Statutes (NRS) and Nevada Administrative Code (NAC) documentation can be found at: www.leg.state.nv.us/law1.cfm.
1. PROJECT OVERVIEW
The State of Nevada Purchasing Division, on behalf of the Department of Agriculture is looking to obtain competitive pricing for a one time purchase of a 52,000 GVW conventional tractor with extended day cab. As a condition of this award, a vendor is required to deliver any vehicle(s) specified herein to any government entity using any award or contract that results from this solicitation through a licensed Nevada vehicle dealer, which will then be considered a joint submittal, or be a licensed Nevada vehicle dealer prior to the submission and opening date of the proposal pursuant to Nevada Revised Statute 482. Specifications can be found on pages 3 through 9 of this bid solicitation.
2. ITEM SPECIFICATION
Unless otherwise specified in this Invitation to Bid (ITB), reference to a specific manufacturer or a specific product or model in the bid specifications does not restrict bidders to that manufacturer, product or model. This method is used to indicate the functional requirements (e.g., type, design, characteristics, quality) of the article desired. Bids may be considered on other manufacturer’s products or other models determined by the Purchasing Division to be the functional equivalent of the product or model referenced.
GENERAL: Vehicles furnished under this specification shall be basically the manufacturer's current conventional design for the type of vehicle specified and the allied equipment specified, complete with all necessary accessories customarily furnished with these vehicle types whether stipulated herein or not, with such modifications and attachments as may be necessary to enable the vehicle to function reliably and efficiently in sustained operation. Further, all vehicles furnished under this specification shall comply with the most current Federal Motor Vehicle Safety Standards, Federal and State Department of Environmental Protection on Pollution from the New Motor Vehicle Standards, all applicable OSHA Requirements and the Nevada Revised Statutes.
Truck offered must be manufacturer's current model. Delivery truck will be used by the Nevada Department of Agriculture, statewide and year round at altitudes from 2,000 to 8,000 feet. Manufacturer will furnish the best gear ratio for this duty. Cruise speed to be 75 MPH at gross vehicle weight rating at manufacturer's R.P.M.
Specify Mfr. & No. ______
Specify Engine ______
Specify Road Speed ______MPH @ ______RPM
Truck bid must bear manufacturer's factory stamped 52,000 GVW or higher rating plate, and truck bid shall conform to this rating in all component parts.
Specify G.V.W. Rating ______
AIR CLEANER: COMPLIES ___YES ___NO
To be manufacturer's heavy-duty dry type Powercore engine mount with constant torque SS clamps and pop-up air restriction indicator.
AIR CONDITIONER: COMPLIES ___YES ___NO
Factory installed. Maximum BTU/HR available with integral heater and defroster.
Specify BTU/HR Rating ______
AIR COMPRESSOR: COMPLIES ___YES ___NO
Cummings 18.7 CFM or equivalent.
Specify Compressor CFM ______
AXLE FRONT: COMPLIES ___YES ___NO
Dana Spicer E-1202L (or equal); 12,000lb capacity, 3 ½ inch drop.
Specify Front Axle Capacity ______
AXLE REAR: COMPLIES ___YES ___NO
Dana Spicer DSP40 (or equal) 40,000 lb. capacity, tandem rear axles with rear differential lock and spring brake. Rear axle ratio 3.90.
Specify Rear Axle Capacity ______
GROSS COMBINATION WEIGHT (G.C.W) COMPLIES ___YES ___NO
80,000 lbs
Specify G.C.W. Weight ______
BATTERY: COMPLIES ___YES ___NO
Heavy-duty "MAINTENANCE FREE", Group 31, 12-volt with CCA rating of 2100 at 0 degrees Fahrenheit. Battery box location between the rails with cover.
Specify C.C.A. Rating ______
BRAKES: COMPLIES ___YES ___NO
Front: 10K to 13,200 Lbs RSD compliant HP-ES s-cam 16 1/2x5 inch or equivalent.
Specify Front Brake Size ______
Rear: Dual rear brakes 16 1/2x7 inch to 40K RSD compliant ES-extended service s-cam or equivalent.
Specify Rear Brake Size ______
BUMPER: COMPLIES ___YES ___NO
Front, tapered chrome steel channel with two tow hooks.
CAB: COMPLIES ___YES ___NO
Conventional, steel; with optional extended day cab conversion kit installed.
SIDE EXTENDERS: COMPLIES ___YES ___NO
19 inch wide with rubber edges for extended day cab.
COLOR: COMPLIES ___YES ___NO
The complete unit with the exception of the frame rails is to be painted “WHITE”.
Specify Mfr. & No. ______
COOLING SYSTEM: COMPLIES ___YES ___NO
On-off fan hub, nylon fan blade, translucent top tank, air-to-air heat exchanger/after cooler, silicone hoses with constant torque clamps, long life coolant.
Specify Mfr. & No. of Fan Clutch ______
ELECTRICAL SYSTEM: COMPLIES ___YES ___NO
12-volt circuit breaker system with a minimum 130 Amp alternator.
Specify Mfr. & No. ______
ENGINE: COMPLIES ___YES ___NO
Shall be a fully electronic controlled, turbocharged, diesel engine (Cummins ISX 15 450 or equal) with 1650 lb-ft torque @ 1100 RPM; 450 Peak HP. Engine must be IAW current EPA Emission Standards.
Specify Mfr. & No. of Engine ______
Specify Gross Brake H.P. Rating at Manufacturer’s
Recommended R.P.M ______@ ______
EXHAUST SYSTEM: COMPLIES ___YES ___NO
Shall be equipped with a horizontal muffler and exhaust and safety heat shield around the cab portion of the horizontal exhaust. Vertical tailpipe for use with extended day cab.
FUEL TANK: COMPLIES ___YES ___NO
Two (2) 100 gallon class 8 aluminum tanks.
Specify Capacity ______
FRAME ACCESS GRABHANDLES: COMPLIES ___YES ___NO
Left hand mounted.
FRAME ACCESS STEPS: COMPLIES ___YES ___NO
2 ladder-type, Left hand mount.
FIFTH WHEEL: COMPLIES ___YES ___NO
Fixed, Jost JSK37USB-DB7X 6.85 inch or equivalent. Fixed angle drilled for 4 additional settings, 2 inch increments.
Specify Mfr. & No. ______
FLOODLIGHT: COMPLIES ___YES ___NO
Located mid-first set.
WINDOW LIFTS: COMPLIES ___YES ___NO
Electric powered left hand and right hand door.
ELECTRIC BACKUP ALARM: COMPLIES ___YES ___NO
Meets SAE J994 & OSHA requirements.
FULL TRUCK AND TRACTOR KIT COMBINED: COMPLIES ___YES ___NO
7-way female receptacle & glad-hands mounted on rail bracket LH BOC & mounted at end-of-frame in tail lamp bracket for tractor application. Includes dash mounted trailer air supply valve, trailer hand control valve, and hoses/fittings for the valves.
CONNECTOR FOR TRAILER: COMPLIES ___YES ___NO
Additional 7-Way ISO 3731 Connector; ABS power two additional, with 15 foot coiled light line, for combined full truck and tractor.
STRAIGHT AIR & LIGHT LINES: COMPLIES ___YES ___NO
For semitrailer application. Air lines detachable one end only, light line detachable both ends.
SLIDE BAR: COMPLIES ___YES ___NO
For air & light lines, cab/sleeper mounted.
AIRSHIELD ROOF FAIRING: COMPLIES ___YES ___NO
Non-sleeper with side trim tabs.
PINTLE HOOK: COMPLIES ___YES ___NO
Holland PH-30RP41 mounted on 15,000 lb rear suspension crossmember.
Specify Mfr. & No. ______
REAR MUDFLAP ARMS: COMPLIES ___YES ___NO
Betts B35, shortened with 45 degree angle.
Specify Mfr. & No. ______
REAR MUDFLAP SHIELDS: COMPLIES ___YES ___NO
White plastic anti-sail.
QUARTER FENDERS: COMPLIES ___YES ___NO
Black polypropylene with painted steel brackets, single post mounted.
DEF TANK: COMPLIES ___YES ___NO
Medium round 18 gallon tank mounted on left hand side.
STEERING COLUMN: COMPLIES ___YES ___NO
Adjustable telescoping.
TRIANGLE REFLECTOR KIT: COMPLIES ___YES ___NO
Three triangles in plastic carrying case.
DRY CHEMICAL FIRE EXTINGUISHER: COMPLIES ___YES ___NO
One (1) 5lb. class ABC extinguisher.
TOLL STEP BOX: COMPLIES ___YES ___NO
One (1) 24 inch tool step box mounted on LH rail behind DEF & fuel tank.
CAB INTERIOR: COMPLIES ___YES ___NO
Diamond tufted upholstered side and back panels with accent lines, stitched upholstered diamond tufted door & carpeted kick panel, full diamond tufted vinyl headliner, black rubber floor mats and navigation system. Interior color will be slate gray with trim dark slate gray.
GAUGES: COMPLIES ___YES ___NO
All gauges shall be registering type consisting of the following: Speedometer, tachometer, engine hour meter, voltmeter, engine oil pressure, engine oil temperature, water temperature, fuel gauge, air pressure gauge, air suspension pressure gauge, axle oil temperature gauge with warning light, parking brake "ON" indicator light and all other manufacturer's standard gauges.
GLASS: COMPLIES ___YES ___NO
All cab glass shall be tinted.
HEATER AND DEFROSTER: COMPLIES ___YES ___NO
Manufacturer’s standard heater/defrost/air conditioning type.
HOOD: COMPLIES ___YES ___NO
Hood shall be forward tilting type.
HORNS: COMPLIES ___YES ___NO
Shall be equipped with air horn.
IMMERSION BLOCK HEATER: COMPLIES ___YES ___NO
120v 1500w with plug under door.
LIGHTS: COMPLIES ___YES ___NO
Shall be equipped with the below listed lights (all lighting is to have minimal or no splices. All splices are to be soldered and sealed with shrink tubing):
a. Headlights: dual rectangular, extended life halogen.
b. Front turn signal and parking lights shall be front amber, rear amber/red or single faced with side cab amber turn signal and shall be equipped with 4way hazard warning switch.
c. Rear combination stop/tail and turn signal lights: shall be equipped with combination stop/tail and turn signal lights. 4way hazard warning will be required. Shall be waterproof.
d. Shall include daytime running lights.
e. Clearance lights and license plate light.
f. Back up light.
g. Shall be equipped with reflectors as required.
h. Interior lights: Shall be equipped with dome and fully illuminated instrument panel gauges.
MIRRORS: COMPLIES ___YES ___NO
Dual Prutsman or equal fixed heated mirrors.
POWER STEERING: COMPLIES ___YES ___NO
Manufacturer's standard.
Specify Mfr. & No. ______
RADIO: COMPLIES ___YES ___NO
Shall be AM/FM/CD Sirius/XM ready with standard speakers. Factory installed.
CB RADIO: COMPLIES ___YES ___NO
Cobra 29 (or equivalent) with separate speaker remote mounted in headliner and dual CB antennas.
SEATS: COMPLIES ___YES ___NO
Driver and rider’s seats shall be a Kenworth or equal air cushion plus HB cloth (or equivalent).
Specify Mfr. & No. of Driver Seat ______
Specify Mfr. & No. of Passenger Seat ______
SPRINGS: COMPLIES ___YES ___NO
Front: Taperleaf 12K with shock absorbers (or equivalent).
Specify Capacity ______
Rear: Rear suspension will be a tandem Kenworth Airglide 400 40K (or equivalent).
Specify Capacity ______
Specify Suspension Mfr. & Co. ______
TIRES: COMPLIES ___YES ___NO
Front: Shall be equipped with two (2) Bridgestone R280 11R24.5 14PR or equivalent.
Specify Mfr. & Size ______
Rear: Shall be equipped with eight (8) Bridgestone M711 11R24.5 14PR or equivalent.
Specify Mfr. & Size ______
WHEELS: COMPLIES ___YES ___NO
The two front wheels shall be Accuride 28641RPW 24.5x8.25 steel, white e-coat. The eight rear wheels shall be Accuride 28641RPW 24.5x8.25 steel white e-coat.
Specify Mfr. & Size ______
TRANSMISSION: COMPLIES ___YES ___NO
Eaton Fuller RTLO16913A (or equal) 13-speed manual transmission with oil cooler and pump.
Specify Mfr. & No. ______
CLUTCH: COMPLIES ___YES ___NO
Eaton 15 ½ inch Solo Advantage 1650 ft-lb or equivalent.
Specify Mfr. & No. ______
OPTIONAL NEUTRAL START SWITCH: COMPLIES ___YES ___NO
WINDSHIELD WASHER: COMPLIES ___YES ___NO
Shall be equipped with electric windshield washers with large capacity reservoir.
WINDSHIELD WIPERS: COMPLIES ___YES ___NO
Shall be equipped with heavy duty, intermittent, electric wipers with heavy duty arms, blades, and linkage.
All miscellaneous equipment listed as standard by the manufacturer shall be included.
SPECIFICATION DATA: Required to be submitted with bid. COMPLIES ___YES ___NO
Factory confirmation of specifications ordered required ASAP after order is placed.
Item Unit Extended MSRP
No. Qty Description Price Price Price
3.1 1 EA. TRACTOR: WITH EXTENDED DAY CAB: ______
52,000 GVW; shall be in accordance with
specifications, terms and conditions of this
bid document.
SPECIFY MANUFCATURER: ______
SPECIFY WARRANTY: ______
3. ADDITIONAL REQUIREMENTS
3.1 Bids shall be submitted on this form to be considered.
3.2 Effective July 1, 2017, a five percent (5%) preference will be awarded to businesses based in Nevada. A Nevada business is defined as a business which certifies either that its ‘principal place of business’ is in Nevada, as identified in the table on Page 1, or that a ‘majority of goods provided for the contract are produced’ in Nevada. The preference will be applied to the bid price.
3.3 A Nevada based business may apply for a five percent (5%) preference on its bid. This preference may apply if a business has its principal place of business within Nevada or if a majority of goods provided for the contract are produced in Nevada. This preference cannot be combined with any other preference, granted for the award of a contract using federal funds, or granted for the award of a contract procured on a multi-state basis. To claim this preference a business must submit a letter with its bid showing that it qualifies for the preference.
3.4 Bidders are especially cautioned to recheck bid prices for errors prior to submitting bid as changes in bid prices after opening date and hour of bid due to an error shall not be permitted or accepted. Bidder shall be required to furnish equipment at price or prices bid on or be penalized by being removed from bidder’s list for a period of one year.
3.5 For the purpose of uniformity, award shall be made on an “all or none” basis.
3.6 Equipment shall be new only; used, refurbished, demo, prototype or gray market equipment shall not be accepted.
3.7 Bidder is required to submit descriptive data or printed specifications describing items bidding. Failure to comply with this request may be cause for non-acceptance of bid.
3.8 Brand Names: Unless otherwise stated “No Exceptions”, brand names mentioned in these specifications are for reference only and are intended for the purpose of assisting in describing the need, use, and quality of the item. The contractor shall identify any alternate item(s) and it is the State’s prerogative to either accept or reject any alternative item(s).
3.9 Proof, satisfactory to the State, shall be provided by bidder to show that any alternate article is equal to, or exceeds the bid specifications in design and performance. Complete and detailed comparative documentation for equipment other than requested in this solicitation is required to be submitted with bid. Equivalent items may be subject to performance testing.
3.10 For purposes of addressing questions concerning this solicitation, the sole contact shall be the Purchasing Division’s designee. Upon issuance of this solicitation, employees and representatives of the agencies identified herein shall not answer questions or otherwise discuss the contents of this request with any prospective vendors or their representatives. Failure to observe this restriction may result in disqualification of any bid. This restriction does not preclude discussions between affected parties for the purpose of conducting business unrelated to this procurement.
4. PAYMENT
4.1 Prices offered in bids are an irrevocable offer for the term of the Notice of Award (NOA) / contract and any NOA/contract extensions unless otherwise specified on Attachment A.
4.2 The State generally pays within 30-45 days upon receipt of invoice and the using agency’s approval. Per the State’s policy and procedures, payments are not made prior to receipt of goods. Pursuant to NRS 227.185 and NRS 333.450, the State shall pay claims for supplies, materials, equipment and services purchased under the provisions of this ITB electronically, unless determined by the State Controller that the electronic payment would cause the payee to suffer undue hardship or extreme inconvenience.