HERRIOT HOSPICE HOMECARE

JOB DESCRIPTION

JOB TITLE: Finance Officer (Part Time)

RESPONSIBLE TO: Administration Manager

LOCATION: Northallerton

Hours: Monday – Friday (20 hours)

JOB PURPOSE

To provide an effective financial management service to the Charity including maintenance of accurate sales and purchase ledgers and the preparation of regular financial reports and forecasts for the Chief Executive, the Treasurer and the preparation of ad hoc reports..

RESPONSIBILITIES

A Financial and Management Accounting

1.  Undertake the day-to-day input of transactions onto the accounting system and the maintenance of financial records including the inputting and completion of postings to meet the month end timetable.

2.  Oversee the banking to the schedules of cash/cheques received. Review and check petty cash reimbursements.

3.  Ensure that all nominal ledger control accounts are reconciled monthly, follow up and investigate any queries or differences and gain authorisation for any resulting journal entries.

4.  Prepare monthly Budget Monitoring Report for review by the Chief Executive.

5.  Prepare quarterly VAT returns and supporting schedules for the Chief Executive.

6.  Maintain and update the fixed assets register.

7.  Liaise with the auditor during the annual audit as required.

B. Financial Systems & Information

1.  Contribute to the continuous process of reviewing and updating Herriot Hospice Homecare’s financial systems and procedures and providing an internal audit function.

2.  Maintain an up-to-date financial procedures manual.

3.  Provide financial information for the Executive Committee, Finance Sub Committee, Treasurer and the Chief Executive.

4.  Keep abreast of current legislation on charity accounting, VAT and PAYE matters.

PTO

C. Support to Management

1.  Assist colleagues in setting up systems to meet their financial responsibilities and compliance with the accounting and reporting requirements of funders. Provide support, advice and information as required.

2.  Assist team with preparing and monitoring their annual budgets. Consolidate the budget for the Charity.

3.  Review monthly management accounts and prepare quarterly projections to year end with managers and ascertain reasons for variances.

4.  Monitor and review contracts and leases for utilities, telephones, photocopier and premises making timely recommendations to the Chief Executive.

D. Funds & Cash Management

1.  Monitor bank balances in conjunction with the Chief Executive ensuring that cash levels are maintained to meet payments as they are released.

2.  Check and release authorised payments to suppliers and staff.

3.  Prepare and monitor a monthly cash flow forecast.

E. Budgeting and Project Planning

1.  Assist in preparing budgets for funding applications and project proposals.

2.  Review the terms and conditions, agree respective responsibilities, cost centres and account codes required to meet the reporting requirements of all new grants.

3.  Support the preparation of grant reports in conjunction with managers ensuring that progress reports reflect outputs in line with project plan and expenditure to date.

4.  Liaise with project leads to ensure that all grants approved are properly accounted for, maintaining records of receipt and use of restricted funds.

5.  Ensure that the grants ledger is kept up to date and reconciled with the nominal ledger.

Herriot Hospice Homecare

Person Specification

Finance Officer

Attribute / Essential / Desirable
Education and qualifications / AAT, CIMA, ACCA or FCA or part qualified accountant
Experience / At least two years relevant working
experience in a responsible position.
Experience of working in a team.
Experience of initiating, planning and
developing areas of work. / Experience of working in the Voluntary
Sector, paid or unpaid.
Skills / Demonstrable Financial & Management
Accounting experience and skills,
particularly preparing of budgets,
management accounts and analysis/
interpret of management information.
The ability to communicate assertively, but
sensitively with a wide range of people
both written and verbal.
Good interpersonal skills to include good
listening and communication skills. / To be committed to learning and
developing new skills.
Knowledge and understanding / Proficiency in use of SAGE for
management accounts, spreadsheet
analysis and payroll systems. / Knowledge and practical experience
of the Charity SORP, the requirements
of the Charities Acts and the Charity
Commission.
Other
Requirements / To be honest, reliable and flexible,
methodical and accurate.
Works well with colleagues in a team,
being adaptable, recognizing the need for
change. / Interested in and knowledge of issues
relating to caring for people with life-
limiting illness.
Ability to identify own training needs and
ways of addressing them through
supervision.