XENIA TOWNSHIP TRUSTEES

REGULAR MEETING, APRIL18, 2013

RECORD OF PROCEEDINGS

MINUTES OF THE / REGULAR MEETING
XENIA TOWNSHIP TRUSTEES: / APRIL 18, 2013 / 7:00PM.

Note: These minutes are a summary of the discussion and are not a word for word account of the discussions. The proceedings were electronically recorded. The meeting place was the Xenia Township Office, 8 Brush Row Road, Xenia, Ohio.

PRESENT: Amy Lewis, Chairman; Scott Miller,Trustee; Jim Reed, Trustee;Barbara Miller, Fiscal Officer;Alan Stock, Administrator.

Meeting was called to order at7:00P.M.and all participated in the Pledge of Allegiance. This was a Regular Trustees Meeting advertised on the Xenia Township website within 24 hours of scheduling this meeting.

GUESTS:

Attorney John Albers representing Albers and Albers of Columbus, Ohio spoke regarding the steps necessary to enter into a JEDD agreement. He is an expert on the subject of JEDD agreements. He presented a general outline of the procedure to create a JEDD. He discussed the provisions of a JEDD agreement. He explained that the purpose of the JEDD was to create economic development and to promote jobs in the area included in the agreement. Mr. Albers explained who may participate in a JEDD and who may not. He talked about the benefits of the agreement to Xenia Township and the added revenue generated by the implementation of an income tax to the affected area. He did state that a JEDD is created at the request of the majority of the property owners. He discussed any possible negatives of the JEDD. Mr. Albers said that the Township Trustees would negotiate the percentage of revenue received. Attorney Albers answered questions from the audience and clarified information that was presented.

TOWNSHIP ADMINISTRATOR:

Alan Stock discussed the mowing contract with Van Hoose Mowing. They have done a nice job with nuisance mowing as well as mowing Station 51 and Station 52. The Township has been very happy with the professional job they have done and with the cost.

  • Motion to continue the contract with Van Hoose Mowing was made by Mr. Reed, seconded by Mrs. Lewis. Roll Call: Mrs. Lewis-Aye; Mr. Miller-Aye; Mr. Reed-Aye. Motion PASSED by a roll call vote of 3-0.

RESOLUTION NO. 2013-102

  • Motion to approve Willie Washington as the Xenia Township member to the Tecumseh JEDDboard was made by Mr. Reed, seconded by Mr. Miller. Roll Call: Mrs. Lewis-Aye; Mr. Miller-Aye; Mr. Reed-Aye. Motion PASSED by a roll call vote of 3-0.

RESOLUTION NO. 2013-103

  • Motion to sign the mutual aid contract with Miami Township for the road department only effective April 1, 2013 was made by Mr. Reed, seconded by Mrs. Lewis. Roll Call: Mrs. Lewis-Aye; Mr. Miller-Aye; Mr. Reed-Aye. Motion PASSED by roll call vote of 3-0.

RESOLUTION NO. 2013-104

Mr. Stock discussed an award the Township received from Ohio Bureau of Workers Compensation for 2012. This is a result of no claims for the year.

Mr. Stock also discussed the possibility of Xenia Township paying for rental space at the Greene County Fair for the Land Use Planning group.

After a discussion regarding employee raises and the rising cost of insurance for employees, the issue of raises was tabled until the next work session.

ROAD DEPARTMENT:

The permit has been received from the County for the Station 52 renovations. Electrical and flooring actual bids are being sought.

The annual Road Ride will be Friday, April 19, at 8:00 am.

Mr. Stock reminded everyone that the Brush Row Bridge will be closed for repairs from April 22 until May 12.

FIRE DEPARTMENT:

There will be an Oath and Pinning Ceremony of the Chief, Captains and Lieutenants on May 2, at 7:30 pm.

GUESTS:

Brent Merriman from the City of Xenia spoke about the City’s position regarding the JEDD. He feels that there will be great benefits to the Wilberforce area as well as all other parties involved. He answered questions from the audience members.

FISCAL OFFICER:

  • Motion to approve payroll in the amount of $38,725.06 was made by Mr. Miller, seconded by Mrs. Lewis. Roll Call: Mrs. Lewis-Aye; Mr. Miller-Aye; Mr. Reed-Aye. Motion PASSED by roll call vote of 3-0.

RESOLUTION NO. 2013-105

  • Motion to approve bills in the amount of $68,972.80 was made by Mrs. Lewis, seconded by Mr. Miller. Roll Call: Mrs. Lewis-Aye; Mr. Miller-Aye; Mr. Reed-Aye. Motion PASSED by a roll call vote of 3-0.

RESOLUTION NO. 2013-106

The Fiscal Officer discussed her issue with fund numbers and the fact that some have been changed. She is having a problem with UAN procedures and the incorrect fund numbers that have been used. Several people have been involved with changing fund numbers and they are not consistent. The Fiscal Officer feels that she has been overwhelmed with the problems that have resulted from this inconsistency.

  • Motion to assign the task of budget to Alan Stock, Township Administrator, and the task of line items to Barbara Miller, Fiscal Officer, was made by Mr. Miller, seconded by Mrs. Lewis. Roll Call: Mrs. Lewis-Aye; Mr. Miller-Aye; Mr. Reed-Aye. Motion PASSED by a roll call vote of 3-0.

RESOLUTION NO. 2013-107

  • Motion to adjourn was made by Mrs. Lewis, seconded by Mr. Reed. Roll Call: Mrs. Lewis-Aye; Mr. Miller-Aye; Mr. Reed-Aye. Motion PASSED by a roll call vote of 3-0. Meeting adjourned at 9:17 pm.

RESOLUTION NO. 2013-108

XENIA TOWNSHIP BOARD OF TRUSTEES
Resolution Number / Amy Lewis, Chair
Scott Miller, Trustee
Date Approved
Jim Reed, Trustee
ATTEST:
Barbara Miller, Fiscal Officer

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