Leader's Guide - Catholic Scout Retreat

Annual Catholic Scout Retreat XVII – 2008

September26-28, 2008

Leader’s Guide

Patron Saint: Saint John Bosco

Theme: Service

VeteransMemorial Park

13000 Sayre St.

Sylmar, CA 91342

Catholic Committee On Scouting - Archdiocese Of Los Angeles

ACCESS

All vehicles enter the park from Sayre St. and proceed to registration. Then proceed to the drop off passengers and equipment zone (NO PARKING) noted on the map and return quickly to the parking area. We will be using camping areas 2 and 3. The CampMaster (s) will direct you to your campsites. Cubs/Webelos and Girl Scouts will use Camp Area 2 which can be reached easily from the Registration Area.

Upon arrival, present your REGISTRATION sheet(s) showing names and scouting status (School grade, Scouter or non-scout) of all members of your unit(s) and have available for inspection your MEDICAL RELEASES and TOUR PERMIT/TROOP PERMIT APPLICATION.

Then proceed to the drop off passengers and equipment zone (NO PARKING) noted on the map and return quickly to the parking area. We will be using camping areas 2 and 3. Cubs/Webelos and Girl Scouts will use Camp Area 2 which can be reached easily from the Registration Area.

There is absolutely no driving on the concrete walkways or grass, even to unload! No cars (other than retreat staff) are permitted on the road beyond the kybos at any time.

At the end of the retreat, all vehicles may again load at the drop off zone (NO PARKING) noted on the map. Have all your equipment ready to load before driving up. Return to the Registration Area for check-out by 11:00 Sunday.

REGISTRATION AND PERMISSION SLIP

On the attached registration form, please list the name of each person attending, youth and adults. Non-Scouts (adults and youth) do not receive a neckerchief or patch. Each youth (Scout or non-Scout) must have a permission slip.

A copy of the Medical Release and Parent’s Permission Slip is enclosed. You need one for each youth (under 18 years of age) in your unit to be completely filled out and signed by the minor’s parent or guardian. There are two copies on a page. One will be given to the youth on Saturday morning to be given to the small group facilitator. The other copy must be kept in the unit leader’s possession at all times while enroute to, present at and returning from the Retreat. For additional copies, you may reproduce the one enclosed.

TOUR PERMITS/TROOP TRIP APPLICATIONS

This is not a council function. The Catholic Committee on Scouting, Archdiocese of Los Angeles has arranged for a location for the annual Catholic Scout Retreat. All units attending must file a “TOUR PERMIT” with their local BSA Council or “TROOP TRIP APPLICATION” with their local GSUSA Council. Insurance coverage (travel, accident, etc.) as in any non-Council or non-district sponsored event, is that carried by the Scout family, unit and local Council.

PROGRAM NOTES

We intentionally do not group Scouts from the same unit together. Therefore it is VERY IMPORTANT for those arriving Saturday morning to be at the registration area by 7:30 a.m. so they may all be formed into Saint Patrols on time. For the first session group, TRUST BUILDING, it is very important that all the Scouts start together.

All Scouts and Scouters are requested to be in uniform. During activities and discussion sessions, breakfast and lunch, T-shirts and retreat neckerchiefs with uniform trouser (jeans or skirts) or Class “B” uniforms may be worn. For Mass (or nondenominational service) and at dinner, full Class “A” uniform with retreat neckerchief is in order. Jackets, of course, are optional according to the weather.

All adults, senior patrol leaders and all staff members are expected to attend the scheduled functions. No one is to be in the campsite areas during the program time. If a parent needs to pick up a Scout during the program, they are to report to the headquarters pavilion. The unit leader will be located, and the unit leader along with retreat staff will locate the Scout. They will bring the Scout back to the Headquarters pavilion for release to the parent. Scouts are expected to attend all activities. Scout leaders, this is not a preparation for Camporee or other activities. Scouts are to remain in their patrols until dinner.

MISCELLANEOUS

Cubs/Webelos must have one adult per youth per national guidelines (BSA) and all Scout units have a minimum of two (2) deep adult leaders present, on-site, and at the scheduled functions throughout the Retreat.

Each unit will be responsible for policing its own area as well as helping to clean the entire retreat area. You MUST provide your own garbage bags to collect whatever garbage and rubbish you generate and take it home with you. We are NOT using the park’s trash containers. If anything is in them, we (you) may be charged for it.

No fires are allowed in the campsites except for cooking. Cooking fires are limited to propane stoves or charcoal (in braziers or stoves off the ground). NO EXCEPTIONS! Pit fires, ground fires, hibachis, white gas stoves, etc. are forbidden. No pourable liquid fuels are allowed for stoves, lanterns or fire starters.

There will be a designated smoking area, away from the Scouts. No alcoholic beverages or non-prescribed controlled drugs will be permitted. No radios, portable TV’s stereos, walkmans, record players, iPods, etc., or unauthorized musical instruments.

Units will provide their own food, tents, first aid, cooking equipment, utensils, garbage bags (for their own removal) and water containers.

Water is available at a limited number of outlets. Do not wash dishes or attend to personal hygiene at the faucets. Take the water back to your campsite. Bring a clean one gallon plastic jug for each six (6) people in your Pack, Troop or Crew.

“Lost and Found” location is at headquarters (picnic shelter). Report all injuries to the First Aid area whether or not the injury is treated by the unit’s first aid.

Bring canteen or water bottles – drink plenty of water.

ADDITIONAL ITEMS AVAILABLE - Come prepared.

Duty to God National Catholic Committee on Scouting ...... $1.00

CCSALA Rosary Patch ...... $4.00

Additional Retreat XVII Patches (if available) ...... $2.00

Vintage Retreat Patches ...... $2.00

Leather cross TO BRAND ...... $1.00

Retreat XVII T-Shirt ...... $10.00

Please check the CCSALA website () prior to leaving for the retreat for any last-minute changes caused by weather or other conditions.

Catholic Committee On Scouting - Archdiocese Of Los Angeles

CATHOLIC SCOUT RETREAT XVII – 2008
UNIT REGISTRATION FORM

Page / of
Pack
Troop
Crew / Council / Year
Select one / Unit Number / Spell out please
SCOUT YOUTH
PARTICPANT’S NAME / 1-5 / 6-8 / 9-12 / NON-SCOUT / SCOUTER
Registration by Grade
1
2
3
4
5
6
7
8
9
10
11
12
A. / Total number of early-registered participants / x $15.00 = / $
(Paid & pre-registered postmarked no later than 09/15/08)
B. / Total number of after-deadline registered participants / x $20.00 = / $
C. / Total number of Non-Scouts / x $10.00 = / $
Total / $

Make checks payable to:Catholic Committee on Scouting

Mail completed form to:Mary Ann Moore, Treasurer

(postmarked by 09/15/08)277 Sunset Drive

Channel Islands, CA 93035-4479

NOTE: If more than one page is needed, sign all pages, but carry total to final page.

I certify that I have in my immediate possession a "Parent's Permission Slip" and Medical Release Form for each minor named above plus a Unit Tour Permit. I and all adults named above hereby release The Catholic Committee on Scouting, the Catholic Archdiocese of Los Angeles, its officers, leaders, agents or members, Boy Scouts of America, and all municipal agencies whose property and / or personnel are used from responsibility for any injuries or damages we may suffer as a result of our participation in or transportation to/from the retreat.

Unit Leader / Position / Date
Print and Sign
Address / City / State / ZIP

[Revision: September 10, 2008]

Catholic Committee On Scouting - Archdiocese Of Los Angeles

Parent's Permission Slip - Required for Youth

To be submitted to Unit Leader, and given to small group facilitator

I request that my child ......

be permitted to attend the Catholic Committee on Scouting, Archdiocese of Los Angeles (CCSALA) Retreat for Cubs/Webelos/Scouts/Explorers. He/she is in good physical condition. Should any illness or accident occur to him/her on the trip, I will not hold the Boy Scouts of America, Girl Scouts of the USA, the Catholic Committee on Scouting, Archdiocese of Los Angeles, its officers, leaders, agents or members liable for medical or other expenses incurred in the care of my son.

I understand that photographs and videos taken at this event may be published on the CCSALA web site ( and used in future promotional event materials, and hereby grant permission for this use of any photo that may include the image of my child.

If my child is in the 6th-12th grade, I give permission for him/her to participate in a climbing wall activity, supervised by “BSA On-Belay” High Adventure Team.

My child may receive medical attention by a licensed physician. He may be admitted to a hospital in case of emergency (Parents will be contacted immediately, if possible).

Doctor’s Name Medication my son is currently taking:

Address ...... ______

Phone ...... ______

Parent’s Phone ...... Emergency Phone ______

Date Parent/Guardian Signature ______

I request that my child ......

If my child is in the 6th-12th grade, I give permission for him/her to participate in a climbing wall activity, supervised by “BSA On-Belay” High Adventure Team..

My child may receive medical attention by a licensed physician. He may be admitted to a hospital in case of emergency (Parents will be contacted immediately, if possible).

Doctor’s Name Medication my son is currently taking:

Address ...... ______

Phone ...... ______

Parent’s Phone ...... Emergency Phone ______

Date Parent/Guardian Signature ______

Catholic Committee On Scouting - Archdiocese Of Los Angeles

Scout Retreat XVII - 2008

Time / Raphael - Grades 1-5 / Gabriel-Grades 6-8 / Michael - Grades 9-12 / Guardian Angels - Adults
Friday
6:00 p.m. / Check In
Leaders Meeting at Pavilion
Facilitator Meeting at Pavilion
Lights out
9:00 p.m.
9:30p.m.
10:30p.m.
Saturday
6:30a / Rise and Shine
Form Groups
Flag Ceremony
First Decade of the Rosary
Move to Group Areas
Name Games
8:45a
9:00a
9:15a
9:30a
9:45a
10:00a / Patron Saint: St. Monica / First Reading:
10:15a / Mass:
Nondenominational Service:
10:30a / Break
Second Decade of the Rosary
10:45a
11:00a / Second Reading: / Chapter 2: God and You
Communication: With Others, God
Universal Priesthood / Second Reading:
11:15a / Break
11:30a / Theme: Perseverance / CCSALA Rosary Program / CCSALA Rosary Program
11:45a / Second Decade of the Rosary
12:00p / Lunch
12:15p
12:30p
12:45p
1:00p / Gather at Raphael assembly area / Gather at main assembly area
5 minutes / Announcements
Third Decade of the Rosary
5 minutes
1:15p / CCSALA Rosary Program / Mass:
Nondenominational Service: / Mass:
Nondenominational Service / Mass & Nondenominational Service
Choice of location
1:45p / First Reading:
2:00p
2:15p / Pow-Wow
Games TBD / Pow-Wow
Games TBD / Pow-Wow
Games TBD / Third Reading:
Presentations on the Catholic Committee on Scouting:Religious Emblems, Scouter Development, 10 Commandments Hike, Scout Sunday, Pope Paul VI Quality Unit Award, Announcements
2:30p
2:45p
3:00p
3:15p
3:30p
3:45p
4:00p
4:15p / Group Activity
4:30p
4:45p
5:15p / Dinner
7:00p / Benediction:
7:15p
7:30p / Fourth Decade of the Rosary
7:45p / Campfire
Go Back to Unit Campsites
8:00p
8:15p
8:30p
8:45p
9:00p
9:15p
9:30p
9:45p
10:00p / Lights out
Sunday
7:00a.m. / Rise and Shine
Breakfast
Clean Up
9:00a.m. / 5th Decade of the Rosary
Mass:
Nondenominational Service:
10:00 a.m. / Closing Ceremony
Camp Inspection/Check Out
Camp Closed
All Campers Checked Out
10:15am
11:00a.m.

-- Subject to Change without Notice --