CAPACITY BUILDING MINI-GRANT APPLICATION

The Community Foundation of Herkimer & Oneida Counties, Inc.

2608 Genesee Street, Utica, NY 13502 | P: 315-735-8212 | F: 315-735-9363

foundationhoc.org

Applications can be submitted at any time and applicants will be notified if approved or declined within three weeks.If you have questions about the application, contact Jan Squadrito at 315-731-3728 or .

Although capacity building can have many interpretations, for our purposes, we are defining it as something that “improves organizational capability and competence.” It is an activity or project with a goal of “Strengthening the organizational platform upon which mission and program rest.” These activities can include strengthening one or more of the following: administrative systems, management, financial resources and/or governance. Examples of possible capacity building grants include but are not limited to hiring a consultant to work with board and staff members to create a strategic or fund raising plan and training activities for board or staff members.

For grant requests exceeding $10,000, please submit the standard Foundation Grant Proposal.

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NAME OF ORGANIZATION:

ADDRESS:

CITY & STATE: ZIP CODE:

FEDERAL ID #:

CONTACT PERSON & TITLE:

EMAIL ADDRESS:

TELEPHONE:FAX:

PROJECT NAME:

PROJECT SUMMARY INCLUDING NUMBER OF PEOPLE TO BE DIRECTLY SERVED(20 WORDS MAXIMUM):

AMOUNT REQUESTED (WHOLE DOLLARS):

TOTAL PROJECT BUDGET:

NAME AND TITLE OF ORGANIZATION’S HIGHEST RANKING EXECUTIVE:

SIGNATURE OF ORGANIZATION’S HIGHEST RANKING EXECUTIVE:

NAME OF BOARD CHAIR:

SIGNATURE OF BOARD CHAIR:

GRANT PROPOSAL (TWO PAGES MAXIMUM)

  1. Describe the purpose and services of your organization.
  1. Describe the capacity-building services the organization is seeking funding for.
  1. If your organization is located outside of Herkimer and Oneida counties, please explain what services and the level of services would be provided to persons in one or both of these counties.
  1. What consulting services is the organization retaining? Please provide the name, address, telephone, email and website (if available) of the firm(s) and principal(s) involved.
  1. Describe how these services will improve the organizational performance and well-being of your nonprofit.
  1. Describe how the work funded by this grant will improve the results of the services the organization provides to clients.
  1. What is the anticipated timeline for this project?
  1. Has a representative from your organization attended a Foundation-sponsored nonprofit training session within the past 12 months? If so, please indicate when (if known).

Please submit the following documents with this application:

  • Project budget (see sample attached)
  • Current year’s organizational budget vs. actual financial information
  • List of board of directors (names and affiliations)
  • If equipment is to be purchased, a quote/bid from the vendor(s)

Sample Format for Program Budget for Grant Request

Please submit the itemized expenses and income for your budget as clearly as you can. The following is the preferred format for illustrating the information we are seeking.

Governance Consulting for Business XYZ’s Board of Directors

Project Budget

Expenses

Salaries of two part-time consultants

10 hrs. /week at $20/hr. x 10 weeks x 2 people$4,000

Software for remote access by Board of Directors$9,000*

Two software training sessions

$500/session$1,000

Total Expenses$14,000

Income

Business XYZ’s Operating Budget Allocation (confirmed)$4,000

Grant from the Tri-County Bank (pending) $1,000

Grant from The Foundation (if awarded) $9,000
Total Income$14,000

Please clearly show which of the expenses in the budget would be paid for by The Foundation. This may be in narrative form (Example: “We would use Foundation funds to pay for the new software ($9,000).”) or on the budget by using asterisks by the items that would be funded by The Foundation. The budget may also include a separate column showing the expenses for which you are seeking Foundation funding.

Page 1 November 15, 2016