Generic Travel Risk Assessment Form (Low Risk Activity, UK/EU Multiple Visits)

THIS FORM SHOULD BE USED FOR MULTIPLE, LOW RISK TRAVEL EG. UK/EU CONFERENCES, VISITS TO COLLABORATORS, PROFESSIONAL BODIES, ACADEMIC INSTITUTIONS. PLEASE ENSURE INDIVIDUAL DATES AND LOCATION ARE KNOWN TO YOUR LINE MANAGER FOR EACH OCCASION.

A NEW FORM IS NEEDED IF ANY DETAILS CHANGE.

NAME
Contact details
Name, Address, email, telephone, next of kin contact details
School / Physics and Astronomy
Departmental Line Manager
Destination
Typical but not inclusive: UK or EU universities, professional bodies (eg IOP, RSC), UK industrial collaborators
Visit Host Details (where are you going?)
Name, email, telephone / As per email for specific visit
Dates of visit / As per email for specific visit
University Travel Insurance Policy Number
Note that the University insurance policy does not cover UK travel by any means; rail, air or car. / Aviva 100003814GPA

HAZARD IDENTIFICATION

Identify all hazards specific to the conference trip and activities, describe and identify any further measures required.

Nature of the visit site
School, college, university, remote area / Typical but not inclusive: UK universities, professional bodies(eg IOP, RSC)
Accommodation / Typical but not inclusive:
University accommodation, hotel, B&B.
Transport
Mode of transport while on site, to and from site, etc.
For car travel, is driver insured for business use? Check terms of any hire car insurance are understood. / Public transport in UK (train, taxi, plane etc)
Driving – I have business insurance cover for my car.
Violence
Potential for violence in location, political and social unrest; against participants (previous incidents etc.). / No specific hazard
Cultural Considerations
Specific to the activity or participants. / No specific considerations
Specific personal conditions
medical condition(s), young, inexperienced, disabilities etc. / N/A

Additional Control Measures

Supervision
Identify level of supervision required e.g. full time, Periodic telephone/e-mail contact / N/A in UK
FCO advice
Include current FCO advice for travel to the area where applicable. / N/A in UK
Residual Risk
Is the residual risk acceptable with the identified controls? / Yes / No
Assessment carried out by (supervisor)
Name:
Signature:
Date:

Guidance: It is expected that you will only need to fill this out once for such activities, but agree a way in which you will let your supervisor or line manager know travel details in individual cases. Please submit a new form if your details change.

Please note that this form does not cover working at external laboratories or facilities (e.g. company placements, synchrotrons, observatories etc.) as it is assumed that a separate risk assessment will be completed (often from the facility) that depends on the facility and activity.