PortfolioCommittee

Participation & Confidentiality Agreement

All members appointed to sit on one of Council’s Portfolio Committees are required to sign this Participation & Confidentiality Agreement prior to the first meeting.

Values and Principles

Each member of the Committee is selected for their individual expertise and not as a representative of any group or organisation – as such you will be required to:

Attend committee meetings and contribute to and actively participate in discussions

Respect and value the different contributions made by other Committee Members and other attendees at committee meetings

Positively promote the work of the Committee

Participate in good faith and demonstrate independent thinking, and

Maintain confidentiality in relation to committee discussions and deliberations.

The roles and responsibilities of the members are to:

Be fully prepared for meetings

Participate in a collaborative manner

Bring local knowledge and broad community experience to the committee

Consider and raise issues, proposals and ideas, and

Provide informed advice and guidance.

Meeting Conduct

While diversity of opinion is expected, members agree to:

Uphold the values of the group

Respect the views of others, and

Contribute to discussion in a manner that provides equal opportunity for members to be heard.

Confidentiality

From time to time, information of a confidential nature will need to be tabled and/or discussed at Committee meetings to assist or inform discussions.

The confidential nature of materials will be considered on a case-by-case basis, and in accordance with existing confidentiality policies and procedures.

In simple terms, “Confidential Information” is all information designated as being confidential in connection with the Committee that is not generally available to the public. This includes financial information, plans, and intellectual property.

These items will be clearly marked and identified as confidential and members agree to:

  1. Keep the information confidential; and
  2. Not disclose or reveal the Confidential Item without the prior written consent of Wyndham City Council unless required to disclose it by law.

Media Comment

If approached by the media, members agree to:

Refer any media inquiry to the Manager Communications and Events at Wyndham City Council, who will liaise with the Chairperson of the Committee.

Agreement

I have read this Participation and Confidentiality Agreement and the Terms of Reference for the Portfolio Committee.

I hereby agree to participate in the Committee accordingly.

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