Minutes for August 15, 2016 Board Meeting
The Central Decatur Community School Board of Education met in regular session in the High School Library on Monday, August 15, 2016.
Board members present: Amber Swartz, Shaun Schaff, Ray Bishop, Igor Takacs, and Mike Stuck, who joined the meeting at 7:06 p.m.
Board members absent: None
Others in attendance were: Justine Buckingham, Amy Whittington, Rudy Evertsen, Chris Coffelt, Becky Broich and one guest.
PUBLIC HEARING:
The public hearing was held at 6:30 p.m. for the proposed sale of the following real property (old bus barn): Lots One (1), Two (2), Seven (7) and Eight (8) in Block Two (2), Finley’s Addition to the Town of Leon, Decatur County, Iowa and that portion of School Street between Blocks One and Two to Finley’s Addition to the Town of Leon, Decatur County, Iowa. The school received two bids. The public hearing remained open until 7:09 p.m. to give the bidders time to attend the meeting. No bidders were in attendance, no public comment was given, nor was any written comment received.
Board President Igor Takacs called the meeting to order at 6:41 p.m.
CONSENSUS ITEMS AND REPORTS:
The following consent items were approved:
· The agenda for August 15, 2016 was amended to add item E.8. – Interfund Loan Resolution. Motion by Schaff, second by Swartz.
· Minutes of the previous meeting on July 18, 2016. Motion by Swartz, second by Bishop.
· Financial reports for General, Management, Physical Plant and Equipment Levy, Capital Projects, Debt Service, Activity reports, Scholarship reports, All-Weather Track, Lunch reports, and summary list of bills. A preliminary summary of revenue and expenses for RAGBRAI was shared. Motion by Bishop, second by Swartz:
General Fund $111,759.81 Activity Fund $13,432.64 Lunch Fund $13,942.21
PPEL Fund $5,429.00 Capital Projects $997,058.91 Scholarship Fund $24.97
Management Fund $4,750.00
All motions carried unanimously.
DISTRICT REPORTS:
· Principal Whittington talked about staff summer professional development, STEM camp, school registration, and 2016/17 class sizes and teacher assignments. Staff PD opportunities included: intervention to support K-4 literacy and special education math. About 45 students were in attendance for STEM camp. Approximately 133 families registered on-line for the upcoming school year.
· Principal Evertsen talked about online registration and fall athletics, including participation numbers and first event dates for Cross Country, Volleyball, and Football.
· Justine Buckingham talked about the work of the District Wellness Committee, staff CPR/AED certification, and Health Occupations Courses. There are ten members on the committee that have planned events such as an annual health fair for grades 3-8 and the walking school bus event. Committee members continue to work on our district wellness policy. Justine and employees of Decatur County Hospital trained 108 school staff members to become CPR/AED certified. Through SWCC, Justine teaches four classes which qualify for dual credit for high school and college. They are Medical Terminology, Introduction to Health Occupations, Pharmacology Basics, and Nurse Aide. Over Justine’s nine years of teaching the Nurse Aide course, 85 students have been CNA certified. This has been a great opportunity to provide students employment in a demanding field.
ACTION ITEMS:
· The board suspended the rules of order to open the floor for discussion prior to a motion being made on the Resolution Approving Sale of District Property. Motion by Stuck, second by Bishop. Motion carried unanimously. The board discussed the two bids received on the old bus barn property: GRM Networks - $12,500 and Doug VanHouwelingen - $21,100.00. Schaff motioned to reinstate the rules of order, second by Stuck. Motion carried unanimously. The board approved the following resolution:
RESOLUTION FOR CONVEYANCE OF REAL PROPERTY BY THE CENTRAL DECATUR COMMUNITY SCHOOL DISTRICT - LOTS ONE (1), TWO (2), SEVEN (7), and EIGHT (8) IN BLOCK TWO (2), FINLEY’S ADDITION TO THE TOWN OF LEON, DECATUR COUNTY, IOWA; AND THAT PORTION OF SCHOOL STREET BETWEEN BLOCKS ONE AND TWO OF FINLEY’S ADDITION TO THE TOWN OF LEON, DECATUR COUNTY, IOWA.
WHEREAS, the Central Decatur Community School District, conducted a public hearing on August 15, 2016, regarding the proposed sale of the property described above pursuant to Iowa Code §297.22; and
WHEREAS, the Board of Directors of the Central Decatur Community School District, have determined that the ownership of the above-described real property does not serve a public purpose and believes that it is in the best interest of the District to sell said real property; and
WHEREAS, notice of public hearing and sale of said real property has been published pursuant to Iowa Code §297.22(1)(c); and
WHEREAS, the Central Decatur Community School District, has received an offer from Doug VanHouwelingen to purchase said real property for the consideration of Twenty-one thousand one hundred Dollars ($21,100.00).
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Central Decatur Community School District, as follows:
That the Central Decatur Community School District, Iowa, shall sell the following-described real property unto Doug VanHouwelingen for the sum of Twenty-one thousand one hundred Dollars ($21,100.00):
LOTS ONE (1), TWO (2), SEVEN (7), and EIGHT (8) IN BLOCK TWO (2), FINLEY’S ADDITION TO THE TOWN OF LEON, DECATUR COUNTY, IOWA; AND THAT PORTION OF SCHOOL STREET BETWEEN BLOCKS ONE AND TWO OF FINLEY’S ADDITION TO THE TOWN OF LEON, DECATUR COUNTY, IOWA.
BE IT FURTHER RESOLVED, that the Board President and Secretary be and such officers are hereby authorized, directed, and empowered to enter into an Offer to Buy Real Estate and Acceptance with Doug VanHouwelingen and to deliver a Warranty Deed to Doug VanHouwelingen, and to take all other actions that are necessary and reasonable to effect said transaction.
PASSED AND ADOPTED this 15th day of August, 2016. Motion by Bishop, second by Stuck. Motion carried unanimously.
· The board approved the change order in the amount of $1,500 to add stairs to the north end of the bleachers. Motion by Schaff, second by Swartz. Motion carried unanimously.
· The following open enrollment applications from Mormon Trail resident students to attend CD were approved: Levi Draper, Mackenzie Howard, and Tylor and Kaylee Rains. Motion by Swartz, second by Stuck. Motion carried unanimously.
· The board approved the resignation of Tricia Applegate as Cardinal Muscle Coordinator. Motion by Bishop, second by Swartz. Motion carried unanimously.
o The board approved the hire of Gene Olsen as HS TSA Advisor, Jaclynne Collins as Elementary Art Teacher, and Shynell Owens and Anne Winslow-Cook as Drama Sponsors. Motion by Bishop, second by Stuck. Motion carried unanimously.
o The board was informed of the resignations of Nanette Shields as a Cook and Jeniffer Whirrett as a paraeducator.
· The board approved designating the Guidance Counselor as Equity Coordinator and Level 1 Investigator. Motion by Schaff, second by Swartz. Motion carried unanimously.
· The board approved adding a family activity pass for $175. Students will not be eligible to remain on the family pass after graduation. Motion by Schaff, second by Stuck. Motion carried unanimously.
· The board approved the second reading of board policies 500-520.7, which regard students. Motion by Schaff, second by Stuck. Motion carried unanimously.
· The board adopted the following Interfund Loan Resolution from the general fund to the management fund in the amount of $5,000.00 to be repaid on or before September 30, 2017:
RESOLUTION
Director Ray Bishop introduced and caused to be read the Resolution hereinafter set out and moved its adoption; seconded by Director Shaun Schaff . After due consideration thereof by the Board, the President put the question upon the adoption of said Resolution and, the roll being called, the following Directors voted:
Aye: Amber Swartz, Igor Takacs, Shaun Schaff, Mike Stuck, and Ray Bishop
Nay: None
Whereupon, the President declared said Resolution duly adopted as follows:
WHEREAS, pursuant to the Iowa Department of Education’s Declaratory Order in 25 D.O.E. App. Dec. 76, all loans between funds in a school district within a fiscal year must be accomplished through official board action and may not be accomplished until the Board authorizes the loan by resolution;
WHEREAS, the Board wishes to take action to adopt a Resolution authorizing loans between funds;
NOW, THEREFORE, be it resolved by the Board:
Section 1: The Board of Directors of the Central Decatur Community School District of Decatur County of the State of Iowa makes a motion to authorize an interfund loan from the General Fund to Management Fund with in the amount of $5,000. The terms of repayment of the loan are as follows including the payment of interest: Transfer on August 16, 2016, Payback on or before September 30, 2017 at a rate equal to the Great Western Bank daily rate of .0001%.
Section 2: The Board Secretary, Superintendent, and/or Business Manager are authorized and directed to take all appropriate actions to comply with the requirements of the Iowa Department of Education’s Declaratory Order regarding interfund loans.
Section 3: All resolutions or orders or parts thereof in conflict herewith be and the same are hereby repealed to the extent of such conflict. Passed and approved August 15, 2016.
INFORMATION ITEMS:
· Superintendent Coffelt talked about agricultural, residential, and commercial property tax rates. He shared the following link with the board: https://tax.iowa.gov/iowa-property-tax-overview
· The board reviewed the possibility of sharing the Transportation Director with Lamoni in the future.
· Upcoming Meetings:
a. Back to School Breakfast, August 19, 2016 - 8:00 a.m. - High School Commons
b. Regular Meeting: Monday, September 19, 2016 - 6:30 p.m. – High School Library
c. Board Visioning Process Work Session: Monday, September 26, 2016 - 6:00 p.m. - High School Library
The board entered into closed session at 8:22 p.m. per Iowa Code 21.5(1)(i) – To Evaluate the Professional Competency of the Superintendent. Motion by Schaff, second by Swartz. Motion carried unanimously. Roll call vote: Ayes-Igor Takacs, Shaun Schaff, Mike Stuck, Ray Bishop, and Amber Swartz, Nayes-None. Open session resumed at 9:27 p.m.
ADJOURNMENT:
Schaff moved the meeting be adjourned at 9:28 p.m., second by Swartz.
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Igor Takacs, Board President Rebecca Broich, Board Secretary
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