SAOUG 2003 Conference - Presentation Abstracts

Designing an effective Chart of Accounts Structure with Oracle Applications

Enhance your implementation process with Oracle Applications Implementation Methodology (AIM)

Get more out of 11i with Oracle Applications Desktop Integrator (ADI)

Implementation Guidelines and Best Practises for Oracle Public Sector Budgeting

It’s month end, now come’s the reconciliation crunch!

Successful Methodologies for Effective Data Take On

Maximise your Return on Implementation Investment with Oracle Tutor

Speaker biographical information 100 – 200 words.

Concise details of previous speaking experience

SAOUG 2003 Conference - Presentation Abstracts

Designing an effective Chart of Accounts Structure with Oracle Applications

An abstract of 100 – 250 words to fit on one page

This session will cover why an effective chart of accounts should be designed and then looks at how the unique capabilities of the Oracle Applications system enable the organisation to achieve an effective chart of accounts design.

The speaker will propose that a 3-step process be used to design your chart of accounts. Firstly generic design issues should be considered. These are issues that would normally be considered when designing charts of account irrespective of the system type. The main idea presented here will be that the reporting requirements of the organisation should drive the design of the chart of accounts design and not the other way around.

Secondly specific organisation, industry and country factors should be considered when designing the chart of accounts. Different types of organisations will all use different chart of account structures as a result of varying reporting requirements. There may also be within certain industries standards that are generally accepted and practised. Government regulations within certain countries can also dictate how accounts are to be structured.

Lastly, a large portion of the discussion will focus on the functionality that Oracle Applications offers to users and how this meets the business requirements. Topics of discussion will be the set of books and segment structure, security rules and cross validation. Advice and examples will be disseminated to attendees’ throughout the presentation based on implementation experiences.

A précis of approximately 40 words

An effective chart of accounts design can have a significant impact on the success of any applications implementation. This presentation covers why an effective chart of accounts should be designed and looks at how the unique capabilities of the Oracle Applications system can enable organisations to achieve an effective chart of accounts design.

Enhance your implementation process with Oracle Applications Implementation Methodology (AIM)

An abstract of 100 – 250 words to fit on one page

Demands for faster and better implementations are continuously increasing. This presentation will show how Oracle Applications Implementation Methodology (AIM) meets the demand for quicker, more efficient business system implementations. While traditional implementations make it difficult to realize business benefits quickly, the use of AIM’s core and optional tasks automatically define the fastest route by focusing on those tasks that are most relevant to the implementation. By eliminating any unnecessary tasks from your project, you reduce the implementation time frame.

Ensuring the implementation process is appropriately documented is also important – AIM provides generic project management document templates as well as templates specific to Oracle Applications implementations. The presenter will illustrate this by highlighting key deliverables and documentation templates the AIM software provides as well as giving practical advice based on implementation experiences.

A précis of approximately 40 words

This presentation will show how Oracle Applications Implementation Methodology (AIM) meets the demand for quicker, more efficient business system implementations. Ensuring the implementation process is appropriately documented is also important – this will be illustrated by highlighting key deliverables and documentation templates the AIM software provides.

Get more out of 11i with Oracle Applications Desktop Integrator (ADI)

An abstract of 100 – 250 words to fit on one page

Oracle Applications Desktop Integrator (ADI) is a fantastic tool with a wide variety of features usable by many 11i modules. This presentation discusses the account hierarchy editor, security model, and Web ADI components of the product. Although the account hierarchy editor is not widely used, the speaker will demonstrate the account hierarchy editor's potential for graphically creating, maintaining, and reviewing account structure hierarchies.

With ADI's increased proliferation across the organization, security should be a concern. Hence the session also addresses how your organization should use and set up functional and profile security.

Lastly, the presenter will examine how Web ADI broadens the software's functionality by leveraging the Internet Computing Architecture (ICA). With this being the main focus of the presentation, the speaker will highlight how Oracle is improving ADI’s functionality by web enabling various components of the product.

A précis of approximately 40 words

Oracle Applications Desktop Integrator (ADI) is a fantastic tool with a wide variety of features usable by many 11i modules. This presentation discusses the account hierarchy editor, security model, and Web ADI components of the product. The main focus will be how Oracle is improving ADI’s functionality by web enabling various components of the product.

Implementation Guidelines and Best Practises for Oracle Public Sector Budgeting

An abstract of 100 – 250 words to fit on one page

Oracle Public Sector Budgeting is a proactive management application designed to support the unique requirements of public sector entities. In this first part of this session the speaker will present a conceptual framework and set of best practises for budgeting in the Public Sector Organisations. This will entail a presentation to the attendees of the processes for each “business” area and the relevant people who should be involved at each stage.

The second half of this presentation will identify how the unique capabilities of the Oracle system should be utilised so as to achieve implementation success. Here a high level overview of the Oracle processes for each module will be mapped against the set of best practices outlined in the first part of the presentation. At each stage of the presentation new product features will be outlined and implementation examples and experiences will be related.

A précis of approximately 40 words

The first part of this session will present a conceptual framework and set of best practises for budgeting in Public Sector Organisations. The speaker will then highlight how these practises can be attained using the unique capabilities of the Oracle Public Sector Budgeting System.

It’s month end, now come’s the reconciliation crunch!

An abstract of 100 – 250 words to fit on one page

This presentation emphasizes the importance of performing reconciliations for your financial and operational systems on a regular basis. Setup issues that impact an organisations ability to reconcile as well as pertinent reports and tools that can be used in the reconciliation process will also be demonstrated.

A three-step approach will be taken. Firstly we will look at what should be reconciled, why we should reconcile and how effective reconciliations can be performed. Secondly, we will look at how setup issues within the General Ledger and Sub Ledgers can have an impact on the reconciliation process and factors to consider when setting up that could impact your ability to reconcile. Lastly, relevant reports will be highlighted to users based on the presenter’s experience in systems reconciliations.

In conclusion, the importance of performing month end closing procedures for your system will be emphasised and suggested approaches for doing this will be outlined.

A précis of approximately 40 words

This presentation emphasizes the importance of performing reconciliations for your financial and operational systems on a regular basis. This should be done so as to ensure improved control over your information and will allow for faster response times to take corrective action when problems arise. Specifically, the presenter will highlight how effective reconciliations can be performed with Oracle 11i E-Business Suite.

Successful Methodologies for Effective Data Take On

An abstract of 100 – 250 words to fit on one page

Without a structured approach to data take on the implementation is likely to run aground. This presentation will outline a three-step approach to taking on data. Firstly, the take on should be appropriately planned. This entails understanding the take on tools to be used, the data types involved and the timing of the take on exercise.

Secondly the infrastructure of the modules should be designed and implemented to cater for the data take on (main area of focus). Here, various setup options which affect the taking on of master and transactional data will be considered.

Lastly the actual data should be taken on using an Extract, Translate/Clean and Load process – here the presenter will look at non-technical data take on methods including the use of Oracle Applications Desktop Integrator (ADI) and the Comstar Data Loader.

A précis of approximately 40 words

Without a structured approach to data take on an ERP implementation is likely to run aground. This presentation will outline typical considerations that should be made when taking on data and then discuss how the individual Oracle 11i modules should be setup to enable effective data take on.

Maximise your Return on Implementation Investment with Oracle Tutor

An abstract of 100 – 250 words to fit on one page

The corporate functions of any business consist of Commerce, Knowledge Management and Business Operations. This presentation will identify how implementing Oracle Tutor adds value to each of the functions mentioned, hence increasing the Return on Investment for your implementation. Firstly, the standard Tutor procedure documents and business forms will be analysed and discussed. Secondly, the ability to customise procedure documentation and to create personalised training material will be shown. Lastly, the use of the Authoring tool to create customised help will be discussed and demonstrated. At each stage of the analysis the presenter will highlight new functionality that has been introduced to the product as well as provide advice based on implementation experiences.

A précis of approximately 40 words

Speaker biographical information 100 – 200 words.

Richard Byrom is an Oracle Applications Consultant with RPC Data Ltd., an Oracle Certified Advantage Partner located in Botswana. He has seven years of experience consulting for various professional firms within the Southern Africa Region. Richard has designed E-Business Strategies as well as performed Executive Information Systems, Business Intelligence and ERP implementations within a number of different industries using several different software products and platforms.

An accounting background has enabled him to understand the complexities involved in implementing financial systems. Richard has also presented papers at numerous national and international conferences and contributes to leading journals. He can be contacted at

Concise details of previous speaking experience

Organisation: Oracle

Presented the following papers in January 2003 to Appsworld San Diego, California: -

Get More Out Of 11i With Oracle ADI.

Designing An Effective Chart Of Accounts Structure Using Oracle Applications.

It's Month End, Now Comes The Reconciliation Crunch!

Organisation: UK Oracle User Group

Published Article in March 2003 issue of Oracle Scene “Enhance your project documentation process with AIM.”

Paper in 2002 – “Designing an Effective Chart of Accounts Structure with Oracle Applications.”

Published Article in December 2002 issue of Oracle Scene “It’s Month End, Now Comes The Reconciliation Crunch!”

Organisation: RPC Data (Oracle Certified Advantage Partner)

Pre-Sales Presentations for Oracle Discover, Applications Desktop Integrator, Oracle Financial Analyzer and E-business Suite.

Paper in 2002 at the 13th check seminar in Botswana – “Oracle General Ledger Interface with Human Resources”.

Paper in 2002 to the members of the Botswana Institute of Accountants – “How ERP systems add value to the Procurement Process”.

Training Courses for Oracle E-Business Suite.

Organisation: PricewaterhouseCoopers

Presentation of Financial Consolidation system to the Management of TA Holdings Zimbabwe.

BaaN Financials presentation to the management of Anglo American Head Office Zimbabwe.

BaaN Cash Management and Financial Statements presentation to the management of Mazoe Citrus Estates Zimbabwe.

BaaN Financials presentation to the management of Zimbabwe Newspapers.

Training Courses for BaaN Financials in all Financials Modules.

Organisation: Deloitte and Touche – Business Development Services

Executive Information Systems presentation to the Divisions of Delta Corporation in Zimbabwe.

Executive Information Systems presentation at the Delta Management Development programme in Zimbabwe.

Training Courses for Executive Information System