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North Peace Rod & Gun Club

PO Box 6435

Fort St. John, BC

V1J 4H8

GENERAL MEETING

Date:March 26, 2012

Called to order at 7:00 pm, adjourned at 9:00pm.

Attendance: Attached

Guests:

Chair: CTSecretary:Vicki Nielsen

CT Worth chaired the meeting and thanked those attending for their time. There were 16 directors and members signed in for the meeting

Review of February 27, 2012 Minutes:

CT asked if there were any changes to the minutes of the February 27, 2012General meeting. It was moved by Mike Nielsen and seconded by Gerry Paillethat the minutes be adopted as circulated. MOTION PASSED.

Old Business Arising from Previous Meetings:

  1. Membership Cards and Reader:

Update March 26/12:

Product has been ordered

  1. Action Item: Provide aprogress report at next meetingApril 30 2012 general meeting.
  1. Purchasing of Land Adjacent to Range:

Update March 26/12, 2012:

Guy Lahaye reported that he finally talked to the land owner, who had indicated when and if interested in selling the right of way and some additional property the club would be contacted.

ITEM COMPLETED AND TABLED UNTIL FURTHER DISCUSSION REQUIRED

  1. Al Phillippe to supply a Project Plan and Cost Estimate for Big Bore Lanes 5 & 6 Installation:

Update March 26, 2012:Al reported that he is still putting project plans and costs together, which should be ready for next meeting.After general discussions it was requested that these new lanes be left hand friendly.
Currently down range set up for left handers is only available on Station 2.

  1. Action Item: Al to present project plans and costs at April 30 2012 meeting.
  1. Range Re-Certification

Update March 26, 2012: CT reported that he had been in contact with Rick Ekkel, and he was looking after the process.

  1. Action Item: Rick Ekkel/Guy Lahaye to report on Re-Certification results.
  1. CORE Instruction

Steve Hewitt reported that Doug Gulevich would be putting on a CORE class on April 13 & 14, 2012 for Kids and ladies.

ITEM COMPLETE

  1. Archery Club Donation & Booth

CT reported he had been in contact with Rory Chapple to advise the NPR&G were not able to man a booth at the upcoming 3D Nationals; however a $200.00 donation was available if warranted.

ITEM COMPLETE

  1. NPR&G Concerns on Sheep Quotas

CT reported that he had been in contact with Pat Pimm with regards to the club’s concerns with the actions of Regional Director of Resource Management Chris Addison’s decision to ignore the Provincial Allocation Policy. Pat is working with Blair Lekstrom on the matter. Pat would like to set up a meeting with the membership. Gerry Paille reported the sheep harvest for region 7B in 2011 was 228 with a split of 130 (57%) to residents and 98 (43%) to non-residents. We are still looking for details on what the management plan will be for sheep for the next five-year allocation period of 2012-2016.

  1. Finding an Accountant for Corporate Tax Filing for the Club

Darren reported that as directed by the club, a contract with Meyers Norris Penny had been signed to file a T2 Tax Return for Corporate Tax. Records for the previous 3 years had been prepared by Joanne Wallace to present to MNP. Going forward once tax return has been completed and filed, the withheld HST/GST should be forwarded to the club. Failure to file these tax returns could result in revoking a charitable status for the club.

  1. Shoot Budget for Sporting Clay Shoot June 8, 9, 10, 2012

Jesper and John presented a shoot budget. Review of the budget indicates based on 30 shooters attending, the shoot would break even.

  1. Project Budget for Road Addition to Skeet Range

Jesper presented a Project Budget to extend and upgrade the existing road to the new Skeet Range. With donated equipment and issuing a family membership for the operator, approximately $3600 is required. This will be addressed in the new budgets, hopefully to be completed before the shoot on June 8-10, 2012.

  1. Action Item: Tabled until April 30, 2012 meeting, vote required.

NEW BUSINESS:

DIRECTOR REPORTS

Archery:

CT reported that Archery was open, but not many are showing up.

Trap:

Dave reported that he would be ordering clays in April. Skeet and Sporting Clays had advised that they had looked after their own target ordering. As the range is closed on Tuesdays and Wednesdays, Dave requested that trap night be posted as Monday Nights.

Trap Maintenance:

Mike Nielsen reported parts for house #4, and #3where be ordered.

Rod:

Nothing to report

Big Bore:

Nothing to report

Pistol IDPA:

Nothing to report

Special Events:

Preliminary reports for The 2012 Fundraiser held February 25, 2012 at the Pomeroy Hotel indicated that it was a very successful event. Steve Hewitt reported that loose ends where still being tied up, that some 50/50 payments still had to be made. The Inga Lake Project would be starting soon. There will be a caribou symposium in September and Nick Baccante is looking for Sponsors.

Grounds & Building

Further maintenance and landscaping would take place in the spring.

Indoor Pistol Range:

Wes Belland reported that the blocks in the indoor range required being re-staked. Guy Lahaye reported that the floors on the indoor range still needed to be re-painted.

  1. Action Item: For review and action at April 30, 2012 meeting.

Sporting Clays and Skeet:

Jesper reported that with the nice weather Sporting Clays where being shot on Sundays.

Communications:

Nothing to report

Community Donations:

Nothing to report

BCWF Management:

No delegates had come forward for the BCWF AGM April 25-28, 2012 in Courtney BC. Anyone interested to contact Guy Lahaye.

Gerry reported Regulation Changes for 2012.

First Nations in the Peace Region have expressed concerns regarding the current process for consultation on hunting regulations in the Peace Region. The Peace region has withdrawn all regulation proposals for 2012 pending further discussions with First Nations.

Junior Hunting Licences

Changes to the conditions for a junior hunting licence are in the works. The biggest difference is that the age bracket will be extended from 10-13 to 10-17. Previously junior hunters from the age of 10-13 could be accompanied by a qualified adult hunter without having taken CORE. This privilege may be extended to youth of age 14-17 if the legislation goes through. Youth from ages 10-17 will still need a junior hunting licence and will be able to harvest game on the supervising hunter's tag.

NEW BUSINESS from AGENDA

Jim Little reported that that there was a meeting taking place on March 27, 2012 at 9:00 am at the Quality
Inn on the Sulphur 8 Mile Stone’s Sheep Project. He would be attending if anyone had specific questions they wanted asked. He would report at the April 30 meeting.

  1. Action Item: Jim Little to report of the Sulphur 8 Mile Stone’s Sheep Project meeting.

New 2012 Membership Fees

The membership was reminded by CT that Membership Fees would increase as per the motion passed at the March 28, 2011 meeting. New fees would be as listed:

Single Membership $78.40 to $90.00 (includes HST)

Family Membership $89.60to$100.00 (includes HST)

Junior Membership (-18) $16.80to$18.00 (includes HST)

Senior Membership (+65)$22.40to$25.00 (includes HST)

The daily Drop-In Range Fee of $15.00 be capped at $25.00 per family (includes HST)

  1. Action Item: Gerry Paille to post new membership rates on website.

Care Taker Hours/Contract:

With a new year comes a new contract for the care taker. Al had also notified the club that he would be on holidays July 23-29, 2012 inclusive, and coverage would have to be supplied if the range was to remain open.

Guy Lahaye, Steve Hewitt and Rick Ekkel are to revise and work on new contract.

  1. Action Item: Guy, Steve and Rick, care taker contract.

New Member Chuck Mercanti is a CORE, PAL and PALR instructor. He will be holding a PAL and PALR course on April 28 and 29, 2012. He can be contacted at 250-785-1802.

There being no further business:

Motion to Adjourn 8:00 pm

Moved by Guy LaHaye, seconded by Jesper Amstrup, MOTION PASSED

Distribution of Minutes:

Current Directors and Executive

ACTION ITEMS

North Peace Rod & Gun Club General Meeting

March 26, 2011

Item / Description / Responsibility
Action Items Carried Forward from Past Meetings
1. / Membership and Card Reader: Provide a progress report at next meeting April 30 2012 general meeting. / D. Thiel,
D. Gulevich
2. / Al Phillippe to supply a project plan and costs for April 30/12 meeting for Big Bore Lane 5 and 6 / Al Phillippe
3. / Rick Ekkel/Guy Lahaye (who looked after the range certification process) to report on re-certification. / Rick Ekkel
Guy Lahaye
4. / Jesper to present motion to club for $3600 to be spent on road up-grade to skeet range prior to the shoot in June. / Jesper Amstrup
5. / Review of costs to paint floor at indoor range, and re-stack blocks, monies no in current budget. / Wes Belland Guy Lahaye.
Action Items for New Business:
6. / Jim Little to report of the Sulphur 8 Mile Stone’s Sheep Project meeting / Jim Little
7. / Gerry Paille to post new membership rates on website. / Gerry Paille
8. / Guy Lahaye, Steve Hewitt and Rick Ekkel, to work on care taker contract. / Guy Lahaye
Steve Hewitt
Rick Ekkel