Orchestra Boosters Meeting Minutes
March 21, 2016
Melissa Rohrer, President / Steve Cocchiola, DirectorSue Dalesio, Vice President
Patti Hedrick, Treasurer / Jenna Shin, Student Rep.
Tammy Finn, Secretary / Nancy Kraig, Nominating Committee
WELCOME
Meeting called to order at 6:48 pm by Melissa Rohrer at BBHHS Rm. 59 (time changed from 7 pm due to conflicts).
OFFICER, STUDENT and DIRECTOR REPORTS
Secretary: Tammy Finn: Minutes from February 16, 2016 accepted without correction.
President: Melissa Rohrer: Nothing to report.
Vice President: Sue Dalesio: Nominating Committee: Linda Begley & Nancy Kraig will have a slate of officers for 2016-17 Orchestra Boosters. Vote will be held in April.
Treasurer: Patti Hedrick:
Treasurer’s report as of 3/21/2016:
Year-to-date Account Balance: $7,835.86
Monthly Income: $1400.00 received from - Student Activities & T-shirts
Monthly Expenses: $440 OMEA hosting, $523.43 OMEA Directors Seminar, $100 Banquet hall rental, $446.92 Student Acivities (bowling, student breakfast), $250 Pancake Breakfast Support (Security), $322 Concert/Rehearsal (OMEA food).
Student Representative: Jenna Shin: Bowling: was fun. Students were good guests at the bowling alley.
Movie Night planned for 4/29/16. Chaperones needed. Signup to bring food & earn “house points”.
Orchestra Breakfast for students planned for 4/29/16. Officer Elections are in process. Applications due 3/23 at 9pm. Video due 4/7. In class vote to be held 4/8.
At the end of the year, students will name “House of the Year” & Superlatives.
Balance requested for student activities fund. Melissa R. need to consult Patti Hedrick, treasurer, if funds are available to host student gathering after the Tuedsay, May 17 Concert, and if Peppermill is available.
Director, Steve Cocchiola: Pancake Breakfast concerts raised questions about the acoustics in the gym due to HVAC fans. Next year, the concerts will be in the gym to house combined concerts with Orchestra, MIM & Choir. 2017 Trip: School Board Ok’d trip. Travelling to Nashville & Gatlinburg. Trip dates Tuesday – Saturday (April 18 – 22 ?). Right after spring break & well before AP testing. Highlights will include: RCA Recording, Vanderbilt Orchestra, performing at Dollywood & country-themed dinner.
2016-17 Orchestra: Calendar will include COYO in the fall, (not hosting OMEA), pancake breakfast fundraiser, last concert will be in April. Orchestra periods during the school day will be 2nd (Concert), 3rd(String), 8th(Chamber), 9th(Theory). Choir & Orchestra will be back to back. Mr. C. & Mrs. O’Neill will work together at the Middle School where orchestra will mix grades/orchestra levels for a more satisfying & challenging orchestra. Uniforms: Polo shirt is needed for Trip to Dollywood, performance and useful for other venues. Discussed perhaps covered as part of Uniform Fee. May also be available for spiritwear.
Earnings from Pancake breakfast may be used for up-to-date music technology at the middle school for sound system in band and choir rooms. In the future, an acoustic/digital piano might be considered.
Mattress Fundraiser may include Vocal Music Boosters, to uniformly cover the cost of the trip, since the 2 groups take the 2017 trip together.
COMMITTEE REPORTS
Sponsorship: Robert Hedrick: Linda Begley: No new sponsors.
Publicity: Melissa Rohrer for Melissa Burdick: May 17 Concert needs to be publicized.
OMEA: Sue Dalesio for Linda Begley: OMEA went smoothly, except for Handicap parking. Need signs directing patrons to Handicap drop-off.
BBHHS Orchestra Banquet: Sue Dalesio & Melissa Rohrer.
The orchestra banquet will be held on Monday, April 25, 2016 at St. Michaels Woodside. Deposit $100 paid. Food will be plated (vs buffet) and will include 3 choices. Cake options will be explored by Patti Hedrick who has a contact at Corbos. Order forms will be either on Google or paper.
2017 banquet date will be discussed in May OB meeting.
Pancake Breakfast Fundraiser for Music Education at BBHCSD: Melissa Rohrer. We will soon learn how much money was made.
John Bowers Senior Award: Patti Hedrick.
Applications are being received. Deadline March 23.
Mattress Fundraiser: Melissa Rohrer for Melissa Burdick: Date scheduled July 30, 2016.
Steve Cocchiola will book the BBHHS Cafeteria. Save the date fliers are coming. Promotion should include the May 17 Concert and before the end of the school year & commencement.
Nominating Committee: Nancy Kraig: Nancy & Linda Begley will present an officer slate for April 18, 2016 OB meeting. Voting will occur at 4/18/2016 meeting.
OLD BUSINESS
Coffee Makers plus griddles and pancake makers, needed for music events, like the pancake breakfast. Invoice was received from Vocal Music Boosters for the Orchestra Booster share.
New Podium: Steve Cocchiola: (Was not discussed because of Mr. C. conflict with school board meeting). (Previously: Our current fine furniture podium was hand built in 1998 by Bob Matusek. It was meant for special concert use. Current daily use is causing the podium much wear and tear. Discussed proposal for building 2 ‘utility’ podiums for everyday use and splitting the cost with band, costing less than $300. Proposed a plaque to recognize Bob Matusek, since he donated his craftsmanship (orchestra paid for materials).) Tabled to explore funding options.
EYS Framing: (Was not discussed).
NEW BUSINESS
Friend of the Orchestra: Mr. Cocchiola suggested that the Orchestra Boosters consider recognizing an individual who has been “instrumental” to the music program over the year. (It could be a music booster award to someone helpful to band/orchestra/choir/drama – “Friend of Music in the Arts”). They could be recognized at the Orchestra Banquet with a perpetual plack. Boosters would have to create criteria. Discussion tabled.
Concert May 17: Congratulatory messages open to all grades. Contact Arlene about roses. Program needs to be written.
Uniforms & Garment Bags: Nancy Kraig found online prices for garment bags apx. $18 for 65” long. Mr. Cocchiola found bags for $22.50 with a shoe pocket and imprint (setup fee additional). Discussed how to cover the cost of this purchase, number of bags, color. Orchestra Boosters would need apx. $2600 - $3000 to buy 130 bags which would then be a part of the uniform rental. Nancy Kraig will check with Patti Hedrick to see if this is financially feasible. Uniform Committee is needed. TABLED: Discussion of covering the overall cost of the garment bags, how many & which garment bag to buy. Melissa Rohrer Moved to increase uniform rental fee to $35 to cover the rental of garment & garment bag, garment drycleaning. 2nd Sue Dalesio. APPROVED
OPEN FLOOR
COYO: (was not discussed)
Melissa Rohrer:
Next BBHHS Orchestra Booster Meeting is Monday 4/18/16, 7 pm Rm. 59.
Motion to adjourn by Melissa Rohrer. 2nd by Nancy Kraig. Meeting adjourned at 8:03pm.
Upcoming Events:
➢ April 18: Orchestra Booster Meeting
➢ April 25: Orchestra Banquet
➢ May 17: Orchestra Concert
➢ May 28: Commencement
➢ June 2: Last Day of school
➢ July 30: Fundraiser – Mattress Sales
2015-16 ORCHESTRA CONCERTS
May 25, 2016 7 PM BBHHS Auditorium
FUTURE ORCHESTRA BOOSTER MEETINGS
7 PM BBHHS Music Classroom Rm. 59
April 18, 2016
May 16, 2016