Hollidaysburg Area Music Department
Scott Sheehan, Band Director
Wendy Jo Nagy, Choir Director
Stephanie Everett, Orchestra Director
1500 N. Montgomery Street
Hollidaysburg, PA 16648
(814) 695 – 4416
Hollidaysburg Area SH Music Department Florida Trip 2013
The Hollidaysburg Area Senior High Music Department will be traveling to Orlando, Florida in March 2013 to perform in the Walt Disney World Resorts. All students enrolled in band, choir, and/or orchestra are invited and strongly encouraged to attend this trip in order to have superior performances and to participate in this rewarding experience. The following information concerns the financial obligation and the tentative itinerary for the students. Any questions about the trip can be directed to any of the senior high music directors.
· Students must be in grades 10, 11, or 12 AND must be enrolled in Band, Choir, and/or Orchestra during the 2012-2013 school year. Dance-Drill Team and Majorettes are also eligible to attend.
· The total cost of the Florida Trip is $700 per student. Students must have met their 2011-2012 fair share AND have a minimum balance of $250 towards the total Florida Trip cost, AND returned all required paperwork no later than Friday, September 15, 2012. Students must also meet their $150 fair share for the 2012-2013 school year. Students are STRONGLY ENCOURAGED to fundraise and make payments towards this trip. Payments can be made at any time by sending a check to HAMPA, P.O. Box 736 Hollidaysburg, PA 16648.
· A Commitment Form must be submitted with the payment by Sept. 15, 2012. No refunds of any type will be given after this date.
· The final total balance of $850 for the Florida Trip and yearly financial obligation will be due on February 8, 2013. No exceptions! The cost of the trip includes students’ transportation, lodging at a Disney World Resort, most meals, admissions to the parks and a Magic Music Days T-Shirt. Also included in the trip package is overnight security in the hotel, liability insurance coverage, and an exclusive tour representative during our stay in Florida. HAMPA will provide $5 per student for breakfast on the way to Florida and will also provide a buffet-style dinner on the return home.
Estimated Total Fair Share Summary for students traveling to Florida:
$1,000 TOTAL COST
$150 for the 2011-2012 Fair Share (if still outstanding)
$700 for students going on Florida Trip
$150 for the 2012-2013 Fair Share
$250 per person by September 15, 2012 (Plus 2011-12 Fair Share if outstanding)
Additional $200 per person by November 15, 2012
Additional $200 is due by January 15, 2013.
Final payment of $200 is due by February 8, 2013.
Total cost of $850.00 must be paid by February 14, 2013 - No exceptions.
Refunds
No refunds will be given past the September 15, 2012 deadline for any reason.
For questions please contact Scott Sheehan via email at
Other Information:
· Fundraisers are provided to allow families the opportunity to earn money towards the trip throughout a two year period. Students and families are strongly encouraged to actively fundraise and make deposits throughout the year. A fundraising packet will be sent from HAMPA at the beginning of the school year.
· All cash deposits, as well as fundraising monies, must be mailed in the form of a check to: HAMPA, P.O. Box 736 Hollidaysburg, PA 16648. Be sure to indicate your child’s name and whether the money is designated for his or her trip to Florida, or is designated for a specific fundraiser.
· Updated account balances for each family will be made available periodically. You may contact Bill McMahon, HAMPA Assistant Treasurer) or one of the directors if you have questions regarding your child’s trip account balance.
· Chaperone Forms and Family Travel Forms are available for parents and family members who wish to attend this trip.
· All financial obligations stated above are based on one student per family in the music program. There is a discount on the yearly fair share for families that have multiple students in the program. However, there is not a discount per student for the cost of the Florida Trip. Please refer to the Fair Share Worksheet on the HAMPA website on www.tigerwires.com to answer any questions that you may have.
· The directors strongly encourage all music students to attend this trip in order to have superior performances throughout the Walt Disney World Resort. If you have any concerns please contact one of the directors.
Florida Trip 2013 – Tentative Itinerary
(Dates & Times subject to change pending performance schedules)
Tuesday, March 12, 2013
2:00 P.M. Depart Hollidaysburg Senior High for Orlando, FL
Wednesday, March 13, 2013
10:00 A.M. DISNEY BLIZZARD BEACH
ARRIVE AT DISNEY’S “ALL-STAR MUSIC RESORT”
DISNEY’S MAGIC KINGDOM
Thursday, March 14, 2013
DISNEY’S MAGIC KINGDOM
Friday, March 15, 2013
DISNEY’S ANIMAL KINGDOM
DISNEY- MGM STUDIOS THEME PARK
Saturday, March 16, 2013
DISNEY’S EPCOT CENTER
Sunday, March 17, 2013
5:00 P.M. Approximate arrival at Hollidaysburg HS
· The days that we are at specific Disney Theme Parks are subject to change according to performance schedules for the Orchestra, Choir, and Band. Also, students are not permitted to park hop. The entire group will be at a designated park.
Hollidaysburg Area SH Music Department Florida Trip 2013
STUDENT COMMITTMENT FORM
Students in the Hollidaysburg Area Senior High Band, Choir, and Orchestra will be traveling to Orlando, Florida on March 12 – 17, 2013 to perform in the Walt Disney World Resorts. The total cost of the trip is $700 per student. In order to attend the trip, each student is also responsible for their $150 yearly fair share for both the 2011-2012 and the 2012-2013 school years. The total cost for the trip and the fair share is $1000. Any carryover from last year’s fundraising efforts or deposits will be applied towards this balance. All students attending the trip must have a minimum balance of $250 by September 15, 2012 in order to attend.
There will be several fundraising opportunities this school year to assist families in making payments towards this trip. There are also numerous volunteer opportunities to earn money that will be applied towards your child’s trip. As always, you can make cash payments towards the balance at any time. Check and money order payments should be mailed to HAMPA, P.O. Box 736 Hollidaysburg, PA 16648.
Payment Schedule$1,000 TOTAL COST
$150 for the 2011-2012 Fair Share (if still outstanding)
$700 for students going on Florida Trip
$150 for the 2012-2013 Fair Share
$250 per person by September 15, 2012 (Plus 2011-12 Fair Share if outstanding)
Additional $200 per person by November 15, 2012
Additional $200 is due by January 15, 2013.
Final payment of $200 is due by February 8, 2013.
Total cost of $850.00 must be paid by February 8, 2013 - No exceptions.
Refunds
No refunds will be given past the September 15, 2012 deadline for any reason.
For questions please contact Scott Sheehan via email at
These payments MUST be paid by the due dates and ARE NOT REFUNDABLE. This is a necessity as payments must be made to the travel company which are also nonrefundable. If a payment is not received by the due dates listed above, your child will forfeit their opportunity to participate in this trip.
Student’s Name ______Grade ______
______I will travel to Orlando, FL with the Music Department.
______I will not travel to Orlando, FL with the Music Department.
I have read the above information regarding the Hollidaysburg Area Senior High Music Department’s Trip to Orlando, FL on March 12-17, 2013. I understand the financial obligations as well as the payment schedule.
______
Parent/Guardian Signature Date
Please return this form to one of the SENIOR HIGH DIRECTORS by September 15, 2012.
Hollidaysburg Area SH Music Department Florida Trip 2013
FAMILY COMMITMENT FORM
The Hollidaysburg Area Senior High Music Department will be traveling to Orlando, Florida on March 12 – 17, 2013 to perform in the Walt Disney World Resorts. If you are interested in attending as a family, please fill out the form below. Families will travel by bus and will stay in the same hotel as the students who are on the trip. However, please realize you will not be rooming with your child who is in the high school music department. This form is for families who are strictly going on “vacation” with the Music Department. You will not serve as chaperones. There is a separate form and information if you are interested in being a chaperone. The payment schedule applies for all family members as well as members of the Senior High Music Department who are attending this trip.
Room Rates / Payment Schedule*Includes transportation, park, tickets, lodging, and meal coupons – same as student package
$700 per person – Quad (4 to a room)
$750 per person – Triple (3 to a room)
$800 per person – Double (2 to a room)
$575 per person if traveling on your own. (Only includes park tickets, lodging, and meal coupons.) / $250 per person by September 15, 2012
Additional $200 per person by November 15, 2012
Additional $200 is due by January 15, 2013
Remaining balance is due by February 8, 2013
No exceptions.
Student’s Name ______
Names of Family Members Attending the Trip: ______# of Rooms: ______
(List additional family members on the back of this form)
Name Relationship to Student
______
______
______
______
Address ______
______
Home Phone ______Cell Phone ______
Email ______
Please check one:
______We are interested in sharing a room with other family participants to save costs.
______We prefer to have our own room and will pay the additional costs.
PLEASE MAIL THIS FORM TO HAMPA, P.O. BOX 736 HOLLIDAYSBURG, PA 16648
BY SEPTEMBER 15, 2012.
Hollidaysburg Area SH Music Department Florida Trip 2013
CHAPERONE INTEREST FORM
The Hollidaysburg Area Senior High Music Department will be traveling to Orlando, Florida on March 12 – 17, 2013 to perform in the Walt Disney World Resorts. If you are interested in serving as a chaperone on this trip please review the chaperone guidelines included in this mailing and complete this form. We need approximately 10 chaperones to attend this trip. Chaperones are required to complete criminal background checks, ride the bus to Florida, and fulfill all responsibilities as assigned. This does not include the directors, administrators, or medical professionals.
Student’s Name ______
Parent/Guardian’ Name ______
Address ______
______
Home Phone ______Cell Phone ______
Email ______
Please note that chaperones will be housed two to a room – double occupancy. If you have another chaperone with whom you would like to share a room please indicate that on this form.
PLEASE MAIL THIS FORM BY SEPTEMBER 5, 2012 TO:
SCOTT SHEEHAN, MUSIC DEPARTMENT
HOLLIDAYSBURG AREA SENIOR HIGH SCHOOL
1510 N. MONTGOMERY STREET
HOLLIDAYSBURG, PA 16648
NOTE: Everyone will be notified by September 10, 2012 if they have been selected to serve as a chaperone for the trip. This will allow folks who may not be selected to still attend the trip as a family member.
HAHS Music Department
Chaperone Guidelines for Overnight Trips
Chaperone Responsibilities
· Assist the directors as necessary or when asked
· Assist with distribution of information and other items as needed
· Meet with assigned group of students periodically throughout the day
· Assist with handling of equipment, music, instruments, etc. for performances
· Assist with room checks for overnight trips
· Make sure that ALL students follow policies and procedures at all times
(Directors are to be advised immediately if a question or concern should arise.)
· Maintain the professional standards of the Hollidaysburg Area School District & Music Department
Other Considerations
· The ratio of 1 chaperone for every 12 students will be used in determining the total number of chaperones needed.
· HAMPA will cover the cost for the complete trip package for all chaperones.
· Chaperones will be housed two to a room – double occupancy.
· Chaperones will NOT be responsible for any children who are not performing. In other words, chaperones may not bring their own children on the trip unless their child is performing with one of the senior high ensembles.
· Chaperones are not permitted to use tobacco products or consume alcohol or any other illegal substances throughout the duration of the trip.
· All chaperones are required to have Act 34 (Criminal Record) & Act 151 (Child Abuse) Clearances. It is at the expense of each chaperone’s to obtain these clearances.
o These forms are available at the School District’s Human Resource Office.
o Both forms are also available online through the State Police at: http://www.dpw.state.pa.us/child/childabuseneglect/003671038.htm
Criteria Ranking for Chaperone Selection
1. Directors of performing ensembles
2. Other music directors and/or accompanist as needed
3. Administration (1 required for overnight trips)
4. Medical Professionals (2 required for overnight trips)
5. Senior High HAMPA Officers who have previously chaperoned overnight trips
6. Senior High HAMPA Officers who have previously chaperone day trips/football games
7. Senior High HAMPA Members who have previously chaperoned overnight trips
8. Senior High HAMPA Members who have previously chaperoned day trips/football games
9. Spouses of Directors
10. Additional Ensemble Staff if needed
11. Junior High HAMPA Officers who have previously chaperoned overnight trips
12. Junior High HAMPA Officers who have previously chaperone day trips/football games
13. Junior High HAMPA Members who have previously chaperoned overnight trips
14. Junior High HAMPA Members who have previously chaperoned day trips/football games
15. Any other interested parents.
*In the case that there are more interested and eligible chaperones, ties will be decided upon by the number of volunteer hours for HAMPA.
**Final approval for ALL chaperones will be made by the directors who coordinate the trip.
Hollidaysburg Area Senior High Music Department
1510 N. Montgomery Street
Hollidaysburg, PA 16648
**PLEASE READ IMMEDIATELY: Florida Trip Information Enclosed**