VI Infant Teacher Procedures Checklist
Referrals originating from parents and doctors to the LEA (Local Education Agency)
LEA must make referral to ECI (Early Childhood Intervention) no more than 7 days from referral
LEA Child Find follows up with ECI within 45 days on action taken
Referrals originating from the ECI Program
received Referral Documents from ECI Case Manager
Copy of Eye Report of Document that contains required information
Copy of Basic family contact information
Notice & Consent to refer to LEA for Evaluation
Consent for Assessments and Evaluation
Copies of any relevant medical records
Check that the Family resides within the LEA boundaries before proceeding
Conduct VI specific evaluations (Include information provided by parents/caregivers)
Functional Vision Evaluation
Learning Media Assessment
Orientation & Mobility Evaluation
Evaluation completed within 45 days of ECI receipt of initial referral
Send copy of Evaluation Reports to ECI upon completion
Participating in the IFSP to Review the Assessments
Have a discussion with the ECI case manager to review all completed VI and O&M assessments and recommendations for services.
Respond to ECI 10-day notice of all IFSP meetings
Communicate Meeting time and location with O&M if appropriate
If child qualifies, prepare service recommendations and proposed goals for IFSP
Complete VI related paperwork annually
VI paperwork (to include ECC)
TSBVI Information given to parents/guardian
Consent for Release of Confidential Information (TEA)
Provide copy of Federal/State/Local agencies that serve the visually impaired
Bring District registration Packet for the family or notify school of parent registration
Facilitate getting the completed packet and other LEA documents to the registrar (LEA of residence provides services even if the setting is outside of the district’s boundaries.)
Proof of Residence in the District
Birth Certificate or letter that parents are in the process of obtaining one
Social Security information, if available
Immunization records (The LEA cannot refuse to register an infant because of the lack of immunization records.)
September, 2016
Providing the Program Service
LEA requires registration completed and receipt of IFSP prior to beginning services
Report information to PEIMS personnel related to first day of service
Order any instructional materials needed to support the program on Quota Funds
Provide the TVI and O&M, if appropriate, services as specified in the current IFSP, all year, up to no more than 2 consecutive weeks without service (subject to parent need)
Coordinate with O&M to mutually reinforce the IFSP goals & objectives
Participate in Annual and 6 month IFSP Reviews
(only need to sign review but not attend, if VI/O&M services remain the same.)
Review 6 mo. review document within 5 days, if you did not attend in person
Update FVE/LMA and O&M assessments annually
Document visits with required information, and send the originals to the ECI monthly
_Maintain LEA eligibility folder on infants (referral documents from ECI, evaluation reports, copy of progress notes, eye report, ECI procedural safeguards/consent to test and to provide services, TSBVI & Release of Confidential information, and all IFSP documents)
Referral to PPCD
Work with ECI case manager to facilitate the family transition (begin planning at 2)
Then meeting with the district appraisal staff (at least 90 days before transition)
Update all FVE/LMA, and if appropriate, obtain updated O&M evaluation prior to the scheduled appraisal
Make sure an Eye Report and VI “special factors” documentation form is up-to-date and complete prior to FIE
Participate in the LEA assessments to provide assistance to the appraisal staff in modifying materials and procedures to optimize the testing results
ARD to PPCD
Work with LEA Child Find contact 1 mo. prior to student’s 3rd birthday so the home campus can schedule an ARD
Discuss the PPCD services, and the ARD procedures with the family
Assist in the writing of PLAAFP and draft IEP goals and objectives for VI specific skills to propose at the initial ARD meeting
Coordinate with O&M, if appropriate, to participate in the ARD
Prepare ARD paperwork, including VI goals and objectives
Attend the ARD
Facilitate a smooth transition to PPCD programs or other services