Louisville Ultimate Frisbee Association
(Board Meeting Minutes: May9th 2017)
7:00pm @ Quills Coffee W. Cardinal Blvd, Louisville

Board Members:
Present:Paul Schardein, Seth Pierce& Patrick Parris
Absent:Tess McGrew
Quorum present?Yes

Others Present: Charles Allen

Proceedings:Meeting called to orderat 7:07pm by Seth Pierce

Spring League: Seth (25 minutes)

  • Competitive: Manny
  • Overall Summary
  • Good – competitive & solid player turnout
  • Bad – discuss complaints in discipline policy
  • Ugly (Things to be fixed next time)
  • gender ratio should maybe be 6:1 rather than open
  • Moving waitlist over process Attendance low
  • Open captains to draft as many as they would like, with players undrafted
  • Did everyone pay?
  • Missing 3 payments, pay to play next season
  • Survey question whether we can move them to beginner’s or refund money
  • Beginners: Charles
  • Overall Summary
  • Good – leaders did well
  • Bad – gender ratio conflict
  • Ugly – better communication and info on the site
  • Potential Follow Up survey to go out when? Charles to create when possible

Summer League: Paul (50 minutes)

  • May 17th – Aug 9th (13 weeks) 6:30pm, 7 fields, 14 teams
  • Changed to 7 fields and 14 teams to confirm field space
  • Format: 6:30pm - 8:45pm (Paul to post)
  • Point Cap (last year: 2 Games to 11)
  • Hard Cap (last year: 1 hour, 7:30 & 8:45)
  • Timeouts (ly: 1 each + floater)
  • Aerial Map for field numbers (Paul to create)
  • Tournament – to be last two weeks of league
  • Splitting after three weeks and allow teams to decide division
  • Patrick to help Paul with schedule
  • Possibility of Turner’s
  • No response, but will keep option open if response is received
  • Registration
  • We are on a waitlist for men and teams already
  • Paul has reminded captains that their places aren’t held and will be open to first teams to complete roster requirements with a refund for those knocked off
  • Loupons to be consistant – student, first timers,
  • Submitreferral credit feature from Ultimate Central
  • Draft – handled by Paul at his house Sunday 14th or Java
  • Captain’s Meeting Date – Early on first day of league
  • will be handled by e-mail
  • Captain’s Packet – can be printed upon request
  • Implement this season
  • A required quiz would be nice, to take on (will work on for future)
  • Guidelines
  • Publish & Fix as needed
  • Spin – Patrick requested shorts and hats being itemized like jerseys
  • Paul forwarding old hat and shorts prices and total numbers bought and quotes
  • Respond with details and presumption of jersey order
  • 2-week turnaround (put in jersey order on 15th)
  • No jersey for late adds
  • Can take an old jersey if wanted

Annual Summer Events

  • Elections Agenda
  • Nominations public on June 1st
  • Register for event titled Nominations
  • Nominations close June 19th
  • Board Reviews on 20th
  • New meeting time
  • Open for Voting 21st
  • Close Voting July 11th
  • July 11th board evaluates votes. Maybe with nominees (maybe after league 12th)
  • Cover non-profit info?
  • July 19th – party and announce new board
  • Announcements and votes first
  • Need microphone
  • Ask Ray, Alyssa and Madison for potential help

Other Business

  • May Newsletter: Patrick
  • to be sent May17th?
  • Summer League, New Guidelines & Policies, New Store
  • National Scope: SC Top 10, Nationals D-I Tahlia, D-3 Volunteers
  • Anything else?
  • KFC Hat Tournament: Paul
  • Is payment completed? No, maybe need to pay Ben Petrey?
  • Female Hat Tourney:Tabled discussion until leadership presents options for us to help
  • Inventory: Patrick
  • Old Hats & Shorts found – put in inventory
  • We’ve sold $40 through summer registrations and $10 outside of it.
  • Receipt of items, any signatures, process? Send e-mail
  • June Meeting
  • House of Boom – 20th Papa Johns
  • Photographer: Seth, asked Patrick to put in newsletter

Meeting adjourned at 9:06pm

Minutes submitted by Secretary, Patrick Parris