Prepare Control Records for All Categorical Funding Sources

Coordinator's Notebook

Month / Compliance / Advisory Councils/Parent Involvement / Resources
July /

Prepare control records for all categorical funding sources.
Ensure accuracy of position detail report and payroll roster information for all categorical programs
Review time-reporting of specially funded staff (semi-annual certification, multi-funded time reports)
Review Title I related documents (memoranda, reference guides, bulletins, etc)
Become familiar with the School's Single Plan (Barriers and Goals), and check if progress in the achievement of those goals is current
Order instructional materials as stated in the Single Plan timeline
Budget: Submit responses to non-compliance items in Budget Justification Pages
Become an active participant in the school's professional development program
Become familiar with the school site "Parent Involvement Policy" and seek ways to implement it as stated
Start identification process for Title I students and document in SIS (ONLY TARGETED ASSISTANCE SCHOOLS, DUE BY DECEMBER)

YEAR-ROUND SCHOOLS ONLY:
Contact District 6 Parent Facilitators to establish dates for Orientations and Elections of the CEACand SSC

Send information on Orientation and Elections dates to all parents by all possible means 10 days prior
Have CEAC and SSC elections
Conduct annual meeting for parents of Title 1 students. Provide and explain the LAUSD Title 1 Parent Policy, the school Parent Policy and the School-Parent Compact
Notify parents of their children’s Title1 eligibility and of the program plan

August /

Prepare/send annual parent notification letter and plan annual parent meeting regarding the Title I Program at the school
Program Improvement schools send annual parent notification letter
Check and update equipment inventory for accuracy

TRADITIONAL SCHOOLS ONLY:
Contact District 6 Parent Facilitators to establish dates for Orientations and Elections of the CEAC and SSC

September /

Facilitate and coordinate various intervention programs
Begin program evaluation and student achievement data analysis to develop school plan-involve staff and parents
Written Notification to all parents about the Identification of the school as PI (Program Improvement Schools ONLY)

Send information on Orientation and Elections to all parents by all possible means 10 days prior
Have personnel paid from categorical funds introduce themselves to the council
Plan meetings with parents and community to share evaluation of student achievement, AYP, budgets and any other pertinent information
Have CEAC and SSC elections
Contact District 6 Parent Facilitators to arrange for CEAC and SSC Officers training
Conduct annual meeting for parents of Title 1 students. Provide and explain the LAUSD Title 1 Parent Policy, the school Parent Policy and the School-Parent Compact
Notify parents of their children’s Title1 eligibility and of the program plan

October /

Facilitate and coordinate various intervention programs
Review school plan for thoroughness
PI schools to notify parents by letter about PSC and SES…Memo with sample letter from SFP
Involve staff and parents to develop and set priorities for budget expenditures based on student needs identified in the Single Plan
Turn in School Based Coordinated Program (SBCP) application to LAUSD Central
Targeted assistance schools only: Submit intent to SFP for Schoolwide Program plan writing and implementation

November /

December /

Finish collecting meal eligibility data
Ensure maintenance of records regarding CEAC (Agendas, minutes, sign-ins, election results)
Turn in Title I Student Identification Rosters (TARGETED SCHOOLS ONLY)
Title I Ranking Criteria and Procedures-
Notify parents about PSC info. and application in CHOICES brochure to be mailed to students’ homes

January /

Conduct an analysis of student data
Conduct needs assessment (personnel, resources, programs)
Designated schools submit copy of designated Single Plan/Updates/Revised PI Year 1 Plans including budgets to LD for review: schools new to Title 1/Addendums/PI Updates
Revised PI Year 1 Single Plan Peer Review Process
SWP Plan writing:Begin analysis of program and student achievement data to develop schoolwide plan

February /

Involve staff and parents to develop and set priorities for budget expenditures based on student needs
ReviewSchool Accountability Report Card
Review Title I School Ranking information

March /

Summarize information from Needs Assessment
Provide recommendations for amendments to the School Plan, budget expenditures, personnel and other resources
Respond to citations for budget justification pages
SBCP:Determine state-funded services to be coordinated

Provide recommendations for amendments to the School Plan, budget expenditures, personnel and other resources
Have CEAC produce recommendations in writing for School Site Council consideration

April /

Produce draft copy of next year's budget based on current funding and present it to faculty and staff
Update your files and other paperwork
Write final orders of equipment and materials for the school year

May /

Prepare final budget, amendments to the School Plan and Budget Justification pages. Turn them in to District 6
Present final budget to faculty and staff
TAS schools only: Submit SWP Single Plan to LD for technical review and feedback for SWP compliance and for approval and signatures on the assurances for certification
Submit completed CDESchool Reporting Form to LD

June /

Update equipment inventory, council information, and any other paperwork necessary to close the year.
NCLB Principal Certification Procedures –
Submit completed CDESchool Reporting Form to LD
Submit SWP plan and the Request for Authorization and Certification/Signatures Pages to LD

Ref-808.1- NCLB" Qualifications for Teachers;Principal Certification Procedures, 2004-05 and Parents Right to Know