NAGRA Board of Directors Meeting

January 22, 2013

MINUTES

  1. Call to Order: President Syrenneofficially called the meeting to order at 1:02pm (CST).

Board Members Present:

President- Simone Syrenne (Manitoba)

Vice President- Lisa Christiansen (Montana)

Secretary - Rachel Farr(Missouri)

Treasurer- Joe Koss(Alaska)

Midwestern US Regional Director- Michael Rzymek (Ohio)

Western US Regional Director- Norm DesRosiers(California)

Canadian Regional Director-Dave Peters (Saskatchewan)

NAGRA Managing Director - Andy Shelp

Board Members Not Present:

Past President- Terri Hutchison (Missouri)

Eastern US Regional Director- Andy Alvarez (Virginia)

  1. Review and Acceptance of Minutes:

Joe moved to accept the minutes of the December 18, 2012 meeting. Mike seconded the motion, which then passed unanimously.

  1. Financial Report Review and Acceptance:
  1. Monthly Treasurer’s Report:

Joe reported he transferred $8,700 last week to pay December and January bills, and we are $18,000 ahead of where we were last year at this time. Joe indicated we ended 2012 with a profit of $10,000, where 2011 had a loss of $13,000. AndyS. indicated the Board has made sound financial decisions to get to this point and should continue in this direction. Lisa moved to accept the December financial reports as presented. Norm seconded the motion, which passed by unanimous vote.

  1. Membership:

Simone is awaiting a status report from Charles Devenney regarding EWA Cyber Security. Andy S.will follow up on the request for EWA Cyber Security’s letter of good standing by Monday, January 28. If no response is received, any membership fee that may have been paid will be returned. Andy S. has not received any follow up from BMM or Pennsylvania Police but they will be included in the membership drive.

Simone indicated that we need to look at the membership applications in the next few months to ensure they are up to date with what we need.

  1. Strategic Plan:
  1. Review Action Items:

Andy S. asked that a sizable amount of our February Board Meeting be devoted to a quarterly review of the Strategic Plan status. Andy S. will provide a high level synopsis for the quarterly review of the Strategic Plan.

  1. Conference
  1. 2013 Update

Lisa reported things are coming together well for the 2013 Conference and has all but three of the breakout sessions scheduled. Lisa will talk to Andy A. about getting someone from Virginia for the opening remarks. Simone reported the Hilton notified us that the prevailing per diem has gone up to $151 per night from $144 per night. Andy S. reported the first release of the conference registration will go out next week.

  1. Management Report:

Andy provided a written Monthly Management report with the meeting packet and reviewed the report with the Board. Simone asked that each Board member email Andy S. a list of any national or regional police bodies or associations that could be potential members or outlets to get our conference information out there to more people in the gaming regulation industry.

Andy will do a direct email to members regarding input for the Newsletter. Andy reminded the Regional Directors about the list serves available for people in their area and asked that each Regional Director contact the individuals in their area.

Andy asked that Lisa confirm a speaker, time and topic for a webinar, and they will move forward, using the webinar timeline which was included in the Board packet.

Andy S. reviewed the examples of sponsorship programs included in the Board packet. Simone asked that Andy S. come up with a list of questions he has to get the sponsorship program implemented. Norm also asked Andy S. to send a request for conference sponsorship to San Manuel Tribal Gaming Commission.

  1. Other Business:
  1. Excellence in Gaming Award Committee and Process

We are on track to call for nominations in the next newsletter. Andy will look at the nominee criteria to see if membership is a requirement. If membership is not addressed in Bylaws or Policy, the Board will discuss the criteria for nominees at our next meeting.

  1. Open position – Investigators Committee Co-Chair

Andy S. will get the job description for the Investigator Committee Co-Chair to Lisa so she can discuss the opening with Dave Jeseritz from Montana. If he is not interested, Charlie McCabe from New York State Police will be contacted.

  1. Webinar

Simone is looking at mid-March for a webinar.

  1. Open Action Items:

The open action items were reviewed and amended as follows:

  1. The Board members should identify possibilities for a replacement now to ensure a smooth transition in the Treasurer position. (Completed)– Debbie Parpounas is interested in the position. First call for nominations goes out in March. Andy S. will get a list of positions coming open for this June.
  2. The Board should solidify a list of other organizations with which to form partnerships for our conferences by August. (Strategic Plan & Important: In Progress but needs to be finalized. Much info is scattered in various locations and projects)
  3. Rachel will get with Andy to work on updating the History based on meeting minutes. (In Progress)
  4. Terri asked that Rachel add an action item to create a membership category for foreign members in Bylaws. (Strategic Plan & Incomplete. Should be reviewed with Strategic plan membership category/by-law updates) – Duplicate task – Combine with item K.
  5. After some discussion about reaching out to the horseracing regulatory community as well, Andy A. and Andy S. will work together to get a list of regulatory bodies to contact and solicit membership in NAGRA. (Incomplete. Due date was adjusted to coincide with the annual membership campaign effort)
  6. Lisa, Andy and Scott will research the effect a group discount would have based on prior conference attendance. (Completed)
  7. Andy A. will check on how many AV devices his agency may be able to provide for the conference. Lisa and Scott will get Andy A. the number of AV devices needed. (Incomplete)
  8. Lisa and Simone will review sponsorship packet to update introductory letter or add a welcome/come to the conference letter for 2013. (In progress. Final review currently taking place)
  9. Andy will do a follow up with both BMM and Pennsylvania Gaming Control Board for membership. (Complete, with no response from organizations)
  10. Andy S. will put together some sample creative sponsorship ideas for Board review. (Completed)
  11. Rachel will work with Andy S. regarding wording for possible Bylaw changes to include international regulatory agencies in an Associate Member category. (In Progress)
  12. Lisa will also get some new 2013 Conference information to Scott and Andy S. by January 9, 2013 for the next email blast. (Complete)
  13. Simone suggested that Lisa include a conference program message on the front page of the Winter Newsletter, rather than the President’s message. (Complete)
  14. Andy S. will work with Simone to move forward with the process to get the request for Excellence in Gaming Award nominations in the February Newsletter. Andy will also look at the nominee criteria to see if membership is a requirement. (In progress)
  15. Lisa indicated she has two options for webinars that she will firm up by January, so we have six weeks of promotion time before a March webinar. Andy will work on a schedule for webinars. (In progress)
  16. Andy will get with Scott and put together some ideas of what we can offer IAGR with regard to partnership. (Incomplete)
  1. Adjourn:

With no more business to conduct, Joe moved to adjourn, with second from Lisa. The vote to approve was unanimous, and the meeting adjourned at 2:05pm (CST).

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NAGRA Board Minutes 012213.doc