Tender Document
For
BID DOCUMENT FOR COMPLETION OF COMMUNITY RESIDENTIAL UNITS, DARK & SILVER CITY: BOTTOM SITE, BLOEMFONTEIN
ISSUED BY:
Client
FREE STATE DEPARTMENT OF HUMAN SETTLEMENT
OR Tambo Building
St Andrews Street, Bloemfontein
Contact Name: Mr Freddy Tokwe
Telephone: 051403 3825
Fax: 051403 3993
/ LTE CONSULTING
Genius Loci Office Park
Building No.10
Hoogenhout and Maretha Maartens Street.Langenhouven Park, Bloemfontien
Contact Name: Mokhele Ramonate
Telephone: 051446 0826
Fax: 051446 0829
NAME OF TENDERER : ______
CIDB REGISTRATION NUMBER:______
TOTAL PRICE INCLUSIVE OF VALUE ADDED TAX:
R______
AMOUNT IN WORDS:______
______
BBBEE STATUS LEVEL CONTRIBUTOR:
CSD REGISTRATION NUMBER:
CRS REGISTRATION NUMBER:
TENDER NO: HS- B04/2017/2018
Contents
Number Heading
THE TENDER
Part T1: Tendering Procedures
T1.1 Tender Notice and Invitation to Tender (White)
T1.2 Tender Data (Pink)
T1.3 Standard Conditions of Tender (Green)
Part T2: Returnable Documents
T2.1 List of Returnable Schedules and Documents (Yellow)
T2.2 Returnable Schedules and Documents (Yellow)
THE CONTRACT
Part C1: Agreement and Contract Data
C1.1 Form of Offer and Acceptance (Yellow)
C1.2 Contract Data (Yellow)
C1.3 Construction Guarantee (White)
C1.4 Occupational Health and Safety Agreement (White)
C1.5 Agreement in terms of Section 37 (2) of the Occupational Health and Safety Act No 85 of 1993 (White)
Part C2: Pricing Data
C2.1 Pricing Instructions (Yellow)
C2.2 Bills of Quantities (Yellow)
Part C3: Tendering Procedures
C3 Scope of Work (Blue)
Part C4: Site Information
C4 Site Information (Green)
TENDER DOCUMENT CHECKLIST
Tenderers must complete this document checklist to ensure that all information is completed in the Tender Document.
ITEMS CHECKED
Contractor / Project Manager1. / Correct Tender offer carried forward to the Cover Page and also the Form of Offer and Acceptance in Part C1.1
2. / Tenderer’s signature on the offer
3. / Bill of Quantities
i / Completed in BLACK INK only
ii / Corrections crossed out and initialled
5. / Returnable Schedules
i / Compulsory Enterprise Questionnaire
ii / Record of Addenda to Tender Documents
iii / Schedule of Recently Completed Contracts
iv / Schedule of Current Contracts
v / Schedule of Construction Plant and Equipment
vi / Schedule of Proposed Subcontractors
vii / Schedule of Proposed Key Personnel
viii / Banking Details
ix / BEE Declaration Form
x / Proposed Amendments and Qualifications (if any)
xi / Certificate of Authority for Joint Venture (if applicable)
5. / Returnable Documents
i / Tax Clearance Certificate
ii / Authority to sign tender
iii / Particulars of any contracts awarded by an organ of state during the last 5 years
iv / A letter certifying that the tenderer has no undisputed commitments to a municipality or other service provider
v / Proposed Project Organisational Chart
vi / Curriculum Vitae of Key Project Personnel
vii / Methodology Statement
viii / Preliminary Construction Programme
ix / Labour and Plant Histograms
x / Audited Financial Statements for past 3 years
xi / Letter of Intent from a Financial Institution to provide a Construction Guarantee in accordance with the JBCC form (Refer C1.3) 4.1
xii / Estimated Monthly Expenditure
xiii / Form concerning fulfilment of the Construction Regulations
xiv / Questionnaire on tenderer’s procedures with respect to OHSA and Construction Regulations
35
PART T1: TENDERING PROCEDURES
T1.1:Tender Notice and Invitation to Tender
CONTRACT NO: HS-B04/2017/2018 FOR COMPLETION OF COMMUNITY RESIDENTIAL UNITS, DARK & SILVER CITY: BOTTOM SITE, BLOEMFONTEINFREE STATE DEPARTMENT OF HUMAN SETTLEMENT invites tenders for the construction of Free State Mixed Use Housing Development
The tenderers should have a CIDB contractor grading designation of 8 GB or 7 GB PE will also be considered.
Joint ventures are eligible to submit tenders provided that they satisfy criteria stated in the Tender Data.
Tenderers must be registered with the CIDB in a GB class of construction works. As per the Preferential Procurement Regulation 2017 gazette 10684: A minimum 30 % sub-contracting to at least 51% black owned EME or QSE company, entity or cooperative is required. The sub – contractors ‘s details should be attached and returned with the bid document, e.g, company documents, BEE Certificates, valid tax clearance certificate, I.D copies, etc
The physical address for collection of tender documents is: OR Tambo Building, St Andrews Street, Bloemfontein, Room Number 1008.
Documents may be collected during working hours between 09h00 and 15h00 from 10 October 2017.
A non-refundable tender fee of R 1282.00 must be paid to the Free State Department of Human Settlements before any tender documents can be given to bidders. No bank payments or cheques allowed. Please be advised that the bid documents can also be downloaded from the e-tender portal at www.etenders.gov.za at no cost.
Enquiries relating to the issue of this tender shall be directed to Mr Freddy Tokwe, Free State Department of Human Settlements Tel: 051405 5008/ 051403 3825, E-mail: .
A compulsory clarification site inspection meeting with representatives of the Employer will take place as follows:
Date : 13 October 2017
Time : 11H00
Venue : c/o Markgraaf and St Andrew Streets O.R Tambo House, Ground Floor, Adelaide Tambo Hall
The closing time for receipt of tenders is 31 October 2017 @ 11h00 Telegraphic, telephonic,
telex, facsimile, e-mail and late tenders will not be accepted.
Requirements for sealing, addressing, delivery, opening and assessment of tenders are stated in the Tender Data.
Each tender must be submitted in a clearly marked sealed envelope, addressed to:
Supply Chain Management
O.R Tambo House
c/o Markgraaf and St Andrew Streets;
Floor 7, Foyer
Bloemfontein
Tenders must only be submitted on the hard copy tender documentation that is issued. The retyping of the tender document is not permitted.
EVALUATION CRITERIA
1. PRICE
All bids will be evaluated on functionality and in accordance with 80/20preferential procurement system:
Price 80 points
B-BBEE Status level of contribution 20 points
2. FUNCTIONALITY
Bidders must achieve a minimum of 75 points of the functionality points to be considered for further evaluation.
No / Activity / Maximum points1 / Project Schedule:
I. 6 months and less = 20 points
II. 6 – 8 months = 15 points
III. 8 – 12 months = 10 points
IV. More than 12 months = 0 points / 20
2 / Experience:
Demonstrated experience in infrastructure projects and built environment of development company or JV partner or consortium partner.
Development project to the value of:
I. 20 points between R 100 million or more
II. 10 points between R 50 and R 100 million
III. 0 points less than R 50 million
Attach completion certificates or running contracts / 20
3 / Key Staff:
I. 10 years of experience or more for professional proposed with CV, qualification and (professional registration) = 20 points
II. 5 to 10 years of experience for professional proposed with CV, qualification and (professional registration) = 10 points
III. 0 to 5 years of experience for professional proposed with CV and qualification (professional registration) = 5 points
Within the built environment / 20
4. / Availability of plant and equipment:
Attach schedule of plant and equipment as per the returnable schedules / 10
5. / Risk analysis:
I. Bank ratings and three (3) years Audited Financial Statement = 10 points
II. No bank ratings and audited financial statement = 0 points
Attach current original date stamped audited financial statement and proof of bank rating / 10
6 / Locality:
Free State Based Subcontractors
100% of 30% = 20 points
Non-Free State Based Subcontractors = 0
Attach CSD registration report of subcontractors / 20
Total / 100
PART T1: TENDERING PROCEDURES
T1.2 Tender Data
The conditions of tender are the Standard Conditions of Tender as contained in Annex F of SANS294:2004, bound into section T1.3.
The Standard Conditions of Tender makes several references to the tender data. The tender data shall have precedence in the interpretation of any ambiguity or inconsistency between it and the standard conditions of tender.
Each item of data given below is cross–referenced to the clause in the Standard Conditions of Tender to which it mainly applies.
Clause / Addition or Variation to Standard Conditions of Tender /1.1 / The Employer is The Department of Human Settlements, Free State Province.
1.2 / The tender documents issued by the employer comprise one volume consisting of the following:
VOLUME 1: TENDER DOCUMENT
PORTION 1: TENDER
Part T1 Tendering procedures
Section T1.1 Tender notice and invitation to tender
Section T1.2 Tender data
Section T1.3 Standard Conditions of Tender
Part T2 Returnable documents
Section T2.1 List of returnable documents
Section T2.2 Returnable Schedules
1.3.2 / The Standard Conditions of Tender, the Tender Data, List of Returnable Documents and Returnable Schedules which are required for tender evaluation purposes, shall also form part of the Contract arising from the invitation to tender
1.4 / Supply Chain Management
Department of Human Settlements
P O Box 211
Bloemfontein
9300
Tel: 051 405 4271
Attention: Ms Mpho Musukela
1.5 / The Employer’s right to accept or reject any tender offer.
1.5.1 / The employer may accept or reject any bid or portion thereof, variation, deviation, tender offer, or alternative tender offer, and may cancel the tender process and reject all tender offers at any time before the formation of a contract. The employer shall not accept or incur any liability to a tenderer for such cancellation and rejection, but shall give reasons for such action
2.1
2.2 / Add the following to the clause:
Accept that failing the submission of a bona fide tender, a Tenderer shall forfeit his tender deposit (if the deposit is refundable) if he fails to return a complete set of documents prior to the closing time for the submission of tender offers.
Accept that the Employer will not compensate the tenderer for any costs incurred in attending interviews in the office of the employer or the employer’s agent (if required).
2.7 / A compulsory site visit and clarification meeting will be held as follows:
Refer to tender notice and invitation to tender in Part T1.1
Confirmation of attendance will be recorded in the clarification meeting.
Tender documents will not be made available at the clarification meeting. Detail relating to the collection of tender documents is indicated in the Tender Notice and Invitation to Tender (Section T1.1 of the document)
2.8 / Replace the contents of the clause with the following:
Request clarification of the tender documents, if necessary, by notifying the Employer’s official or the Employer’s agent indicated in the tender notice and invitation to tender (section T1.1) in writing at least ten working days before the closing time stated in clause 2.15.
2.11 / Add the following to the clause:
To correct errors made, draw a line through the incorrect entry and write the correct entry above in black ink and place the full signatures of the authorised signatories next to the correct entry.
2.12.1 / Add the following to the clause:
All alternative tender offers shall be referred to in Section T2.2.1 – Alterations to Tender.
2.12.2 / Should the Tenderer wish to offer alternative designs and/or construction materials, he shall include with this Tender full details thereof, including a complete bill of quantities, formal design calculations, and full details of all alternative components proposed to be included in the Works. Refer also to Clause 4.2 of the Contract Data in this regard.
Failure to properly comply with this clause, thereby preventing the Employer and/or the Engineer to properly assess the full implications of the alternative tender, is likely to disqualify the alternative offered from further consideration.
No submission by the Contractor after award for additional payment or time for completion of Works relating to the alternative offer will be considered, the tendered rates submitted shall be considered to reflect the full and final cost implications of the alternative offer.
2.13 / Add the following to the clause:
No claim will be entertained for faults in the tender price resulting from any discrepancies, omissions or indistinct figures.
2.13.2 / Replace the contents of the clause with the following:
Return all volumes of the tender document to the Employer after completion of the relevant sections of each volume in their entirety, either electronically (if they were issued in electronic format) or by writing in black ink.
All volumes are to be left intact in its original format and no pages shall be removed or re-arranged.
2.13.3 / No copies of the tender offer are required.
2.13.4 / Add the following to the clause:
Only authorised signatories may sign the original and all copies of the tender offer where required in terms of 2.13.3.
2.13.5 / The Employer’s address for delivery of tender offers and identification details to be shown on each tender offer package are:
NB: The Department will not be held liable for tenders posted via Post Office not yet collected.
Tender box location : Foyer 7th floor, OR Tambo House
Physical address : DEPARTMENT OF HUMAN SETTLEMENTS
PO Box 211
Bloemfontein
9300
Tel: 051405 4271.
1 Identification details: HS-B04/2017/2018 - The department of human settlements hereby requests tenders from contractors for the completion of community residential units for the department of human settlements free state.
The name and address of the tender shall be entered on the back of the envelope.2.13.6 / A two-envelope procedure will not be followed.
2.13.9 / Add the following new clause:
Accept that all conditions, which are printed or written upon any stationary used by the Tenderer for the purpose of or in connection with the submission of a tender offer for this Contract, which are in conflict with the conditions laid down in this document shall be waived, renounced and abandoned.
2.14 / Add the following to the clause:
The Tenderer is required to enter information in the following sections of the document:
Section T2.2 : Returnable Schedules
Section C1.1 : Form of Offer and Acceptance
Section C1.2 : Contract Data (Part 2)
Section C2.2 : Bill of Quantities
Section C2.3 : Summary of Schedules
Section C2.4 : Bank Details
The above sections shall be signed by the Tenderer (and witnesses where required). Individual pages should only be initialled by the successful Tenderer and by the witnesses after acceptance by the Employer of the Tender Offer.