ASHLAND BOARD OF EDUCATION
REGULAR MEETING
Monday, June 22, 2015
5:30 p.m.
The Ashland Board of Education met in regular session on June 22, 2015, at the board office of 1820 Hickman Street, Ashland, KY 41101. Chairperson Frank DeMartino called the meeting to order.
Present: Frank DeMartino, Charlie Chatfield, Chris Clarke, Carol Jackson, David Latherow
Also attending: Stephen E. Gilmore, Superintendent; Tim Walters, Treasurer; Amy Wessel,
Board Assistant; Chuck Trimble, Murphy-Graves-Trimble; Taylor Coates, Codell; Anthony Wright, Harshaw Trane; Cary Williams; Linda Calhoun; Derek Runyon, Rebecca Howell, Jamie Campbell, Shawn Thornbury.
Order # 345 Upon the recommendation of the superintendent, it was moved by Chris
Minutes Clarke and seconded by Carol Jackson to approve the minutes of the
Regular Meeting of May 18, 2015.
Ayes: Clarke, Chatfield, Jackson, Latherow, DeMartino
Chuck Trimble, Murphy Graves Trimble, updated the Board on the various projects underway. The Blazer canopy should be installed by the beginning of school. At this time, Alumni Gym was still under evaluation as to the cost to bring the inside up-to-date ‘vs. the cost of a new auxiliary gym. Mr. Trimble expects to have estimates at the July Board meeting. The demolition of Building 5 at Blazer should be complete before the start of school in August.
Taylor Coates, Codell, informed the Board that the punch list for Ashland Middle School was under completion now and the occupancy inspection would occur on Friday, the 26th. Most of the work left was on the outside (i.e. asphalt, landscaping, etc.).
Linda Calhoun, Instructional Supervisor presented the new Certified Evaluation Plan for certified teacher, other professionals, principals, and assistant principals. Both plans were developed under the direction of KDE and the district 50/50 Committee. The plans include the requirements set forth by KRS 156.557 and 704KAR 3:370, which includes the new Professional Growth and Effectiveness components for teachers, other professionals, principals, and assistant principals.
Jacqui Thornburg, Director of Head Start was unable to attend the meeting; however the following documents were provided for Board information:
USDA Report
PIR Report
New director announcement
Order # 346 Upon the recommendation of the superintendent, it was moved by Amend Charlie Chatfield and seconded by Carol Jackson to amend the Agenda.
Ayes: Clarke, Chatfield, Jackson, Latherow, DeMartino
Order # 347 Upon the recommendation of the superintendent, it was moved by
Meeting Change Charlie Chatfield and seconded by Carol Jackson to move the July
Board Meeting from July 27, 2015 to July 20, 2015 and to change the location to Ashland Middle School, 2800 Kansas Street, Ashland, KY 41102.
Ayes: Clarke, Chatfield, Jackson, Latherow, DeMartino
Tim Walters, Treasurer presented the board with an offer from 2 local individuals to purchase the Old Central Office (1420 Central Avenue). The offer was for $25,000.00 and was based on the buyers estimate of the value of the land only. While this is the only offer the board has received for this property since the property was vacated in July 2011, it was the opinion of Mr. Gilmore, Superintendent that the offer was low and the state would probably not approve the sale. Mr. Walters provided details to the board of the approximate total cost to the district of continuing ownership of the facility and the cost for the 2015-2016 school year. These costs included property insurance, utilities and maintenance. He also noted the benefits that the district would receive if the facility were sold including the elimination of the annual costs as well as adding a new property to the districts property tax rolls. He also stated that a contractor that had inspected the building and estimated the cost of demolishing the building of at least $250,000.00. He suggested that the district pursue several options that included obtaining an appraisal for the value of the land, advertising for the sale of the land only based on the appraisal, or holding an auction for the property. The board directed Mr. Walters to obtain information related to the purchase of the parcels of land by Members Choice Credit Union located directly across Central Avenue then present this information at the next board meeting.
Order # 348 Upon the recommendation of the superintendent, it was moved by
Retainage Payment Charlie Chatfield and seconded by Carol Jackson to approve the
Harshaw Train payment for retainage to Harshaw Trane in the amount of
$104,120.00.
Ayes: Clarke, Chatfield, Jackson, Latherow, DeMartino
Order # 349 Upon the recommendation of the superintendent, it was moved by
Change Order David Latherow and seconded by Carol Jackson to approve change
orders for the Ashland (Verity) Middle School Renovation Project:
· Change Order 22-42: $48,343.20 Bradley property land swap
agreement items.
Ayes: Clarke, Chatfield, Jackson, Latherow, DeMartino
Order # 350 Upon the recommendation of the superintendent, it was moved
Pay Estimate 23 by Carol Jackson and seconded by Chris Clarke to approve Pay
Estimate 23 to Codell/Contractors/Suppliers in the amount of
$364,283.58 for the Ashland (Verity) Middle School Renovation
Project.
Ayes: Clarke, Chatfield, Jackson, Latherow, DeMartino
Order # 351 Upon the recommendation of the superintendent, it was moved
Alumni by Chris Clarke and seconded by Charlie Chatfield to approve the
contract between the owner and architect for the Alumni Gymnasium
project.
Ayes: Clarke, Chatfield, Jackson, Latherow, DeMartino
Order # 352 Upon the recommendation of the superintendent, it was moved
Out of State by David Latherow and seconded by Carol Jackson to approve out of
Tuition state tuition at an amount equal to the base SEEK funding amount for
the 2015-2016 school year.
Ayes: Clarke, Chatfield, Jackson, Latherow, DeMartino
Order # 353 Upon the recommendation of the superintendent, it was moved by
Treasurer End of Carol Jackson and seconded by Chris Clarke to combine Items 6 & 7 and authorize the treasurer:
· To make financial transfers between district checking accounts and
funds to close out the 2014-2015 school year.
· To make budget amendments as needed to close out the 2014-2015 school year.
Ayes: Clarke, Chatfield, Jackson, Latherow, DeMartino
Order # 355 Upon the recommendation of the superintendent, it was moved by
Worker’s Comp. David Latherow and seconded by Carol Jackson to combine and
Business & Property approve Items 8, 9, and 10 with the stipulation to Item 10 that we
Insurance Policies verify that Ashland Independent can receive a refund if the 1420
Central Avenue property sells before the year concludes.
· Worker’s Comp insurance policy for the 2015-2016 school year. The low premium quoted was Seneca Insurance-Ison Insurance Agency in the amount of $70,186.00.
· Business (Property, Casualty, Liability, Fleet and Umbrella) insurance policy for the 2015-2016 school year. The low premium was Liberty Mutual-Peoples Insurance Agency in the amount of $165,204.00.
· Property Insurance for the Old Central Office Building for the 2015-2016 school year. The only quote received was from Liberty Mutual-Peoples Insurance Agency in the amount of $8,571.15.
Ayes: Clarke, Chatfield, Jackson, Latherow, DeMartino
Order # 356 Upon the recommendation of the superintendent, it was moved by
Alumni Scoreboards David Latherow and seconded by Chris Clarke to approve the purchase
of new scoreboard(s) for Alumni Gym.
Ayes: Clarke, Chatfield, Jackson, Latherow, DeMartino
Order # 357 Upon the recommendation of the superintendent, it was moved by
Consent Charlie Chatfield and seconded by Carol Jackson to combine and
approve the following Consent items:
· Bills for June, 2015 as presented by the Board Treasurer.
· Head Start bills for June, 2015 as presented by the Board Treasurer.
· Salaries for June, 2015 in accordance with the 2014-2015 salary schedule.
· Head Start salaries for June, 2015 in accordance with the 2014-2015 salary schedule.
Ayes: Clarke, Chatfield, Jackson, Latherow, DeMartino
Order # 358 Upon the recommendation of the superintendent, it was moved by
Tabled AMS Pay David Latherow and seconded by Charlie Chatfield to table Ashland
Schedule Middle School’s Athletics’ Pay-Schedule Proposal.
Ayes: Clarke, Chatfield, Jackson, Latherow, DeMartino
Order # 359 Upon the recommendation of the superintendent, it was moved by
Evaluation Plans to approve the new Teacher Certified Evaluation and the new Principal
Certified Evaluation Plan.
Ayes: Clarke, Chatfield, Jackson, Latherow, DeMartino
Order # 360 Upon the recommendation of the superintendent, it was moved by Consent Charlie Chatfield and seconded by Chris Clarke to combine and
approve the following New Business Consent items:
· Fundraiser requests as listed: AMS Discovery Team (to offset team activity costs) Zanzi’s Pizza, Scragglepop, Candles in March, Magical Night of Giving, Elder-Beerman Night, Shoparoo, Cheerleading (to pay for competition and lower out of pocket each cheerleader has to pay for needed items) Tri-City Fundraising Savings Card sale; Blazer Choral/Band/Orchestra (fund activities) entertainment book sales, Mu Alpha Theta (fund math competitions) car wash, World’s Finest Chocolate sale, T-shirt sale, FBLA (earn money for FLB Conference expenses) school spirit and drinkware sale, custom resources brochure sales, pecan sale, Krispy Kreme Doughnut sale, jewelry sale, shirt sale, Class of 2018 (fund Senior trip, Senior breakfast, Prom, etc) flower sale, custom resource brochure sales, car wash, Mary Kay, Yankee Candle sale, T-shirt sale, Archery (fund equipment fees, travel expenses) T-shirt sale, car washes, hosting archery tournaments (gate, concessions, sponsors), Donato’s Pizza sale, Zanzi’s pizza sale, Texas Roadhouse, Momcats (raise money for football team) T-shirt sale, Moe’s, DQ, Zanzi’s nights, pancake breakfast, Applebee’s, Texas Roadhouse, IHop, bake sale; Crabbe Safety Patrol (fund cost of patrol trip) Goodwill donation drive; Oakview Safety Patrol (fund cost of patrol trip) World’s Finest Chocolate sale, T-shirt sale, candy sale.
· Ashland Middle School’s 8th Grade Dream and Adventurer’s Team trip to the Kentucky State Fair, Louisville, Kentucky (to expose students to Kentucky culture and attend the 800th Anniversary of the Magna Carta), on August 27, 2015 via Spring Valley Charter with SBDM approval and insurance documentation on file.
· Surplus equipment listed in accordance with KRS 45.425:
ITEM / SERIAL NUMBER / CONTROL NUMBERFROM ASSET STICKER / DISPOSAL/LOCATION DATE
300VMF Modulator / VM300-T000-02 / Hager / 6-30-15
DVD Recorder / 704SHBS241661 / Hager / 6-30-15
DVD/VCR Player / DVP3340V / Hager/ 6-30-15
3M Overhead / 80075861 / Hager/ 6-30-15
CDR-RN Playback / CFD-S350 / Hager/ 6-30-15
Discarded/Damaged/Obsolete Books and materials (318 total) / CRS/7-1-15
Arctic Air Com. Chest Freezer / AMS / 6-30-15
Amana Chest Freezer / 10183334EP / AMS / 6-30-15
Amana Chest Freezer / 10414045JG / AMS / 6-30-15
Maytag Chest Freezer / 11597833 JN / AMS / 6-30-15
Hobart Meat Slicer / 1738099 / AMS / 6-30-15
Hobart Deep Fryer / 10902 / AMS / 6-30-15
Hobart Deep Fryer / 10901 / AMS / 6-30-15
Hobart Flat Top w/oven / KCK5738 / 10904 / AMS / 6-30-15
Hobart Dbl Wide Reach-in Refrig. / 10893 / AMS / 6-30-15
Vulcan Dbl. Stack Oven / 7884429 / 10899 / AMS / 6-30-15
Hobart Db. Stack Pizza Oven / KCD5018 / 10898 / AMS / 6-30-15
Ayes: Clarke, Chatfield, Jackson, Latherow, DeMartino
Order # 361 Upon the recommendation of the superintendent, it was moved by Head Start Director Charlie Chatfield and seconded by David Latherow to approve the
appointment of Teresa Conway as the new Ashland Head Start
Director.
Ayes: Clarke, Chatfield, Jackson, Latherow, DeMartino
Order # 362 Upon the recommendation of the superintendent, it was moved by
Emergency Subs Carol Jackson and seconded by Chris Clarke to approve the use of
emergency certified substitute teachers for the 2015-2016 school year.
Ayes: Clarke, Chatfield, Jackson, Latherow, DeMartino
Order # 363 Upon the recommendation of the superintendent, it was moved by
District Behavior David Latherow and seconded by Carol Jackson to approve the
Specialist amended job description for the District Behavior Specialist position.
Ayes: Clarke, Chatfield, Jackson, Latherow, DeMartino
Order # 364 Upon the recommendation of the superintendent, it was moved by
Health & Wellness Charlie Chatfield and seconded by Chris Clarke to approve the creation
Assistant of a Health, Wellness, and Safety Assistant with corresponding job
description.
Ayes: Clarke, Chatfield, Jackson, Latherow, DeMartino
Order # 365 Upon the recommendation of the superintendent, it was moved by
Project Launch Chris Clarke and seconded by David Latherow to approve the creation Teachers of two Project Launch Teachers with corresponding job description.
Ayes: Clarke, Chatfield, Jackson, Latherow, DeMartino
Order # 366 Upon the recommendation of the superintendent, it was moved by
AMS Academic Carol Jackson and seconded by David Latherow to approve an
Coach Academic Coach position at Ashland Middle School.
Ayes: Clarke, Chatfield, Jackson, Latherow, DeMartino
Personnel for Board Information Only in accordance with KRS 160.390
Employed
Name / Position / Site/School / Effective DateAllen, Paula / Summer Feed Admin. Assistant / Crabbe / 6/1/15-8/7/15
Blankenship, Bob / Substitute Homebound Instructor / District-Wide / 8/12/15
Campbell, Jamie / Principal / Crabbe / 7/1/15
Clark, Nikie / School Technician / Poage / 8/3/15
Fugett, JoAnn / Substitute Custodian / District-Wide / 6/1/15
Gartin, Pam / Summer Feed Food Service Worker / Crabbe / 6/1/15-8/7/15
Gumbert, Tammy / Summer Feed Food Service Mgr. / Crabbe / 6/1/15-8/7/15
Heaberlin, Randy / .7 Industrial Education Teacher / Blazer / 8/10/15
Hebert, Oksana / Part-Time ESL Teacher / Blazer / 8/10/15
Ledford, Janice / District-Wide Consultant / District-Wide / 7/1/15
Ledford, Janice / PEP Grant Director / District-Wide / 7/1/15
Roberts, Kim / Part-Time Early Childhood Specialist / District-Wide / 7/1/15
Thorarinsson, Frances / .4 Art Teacher / Poage / 8/10/15
Williamson, Antha / Summer Feed Food Service Worker / Crabbe / 6/1/15-8/7/15
Retirements:
Name / Position / School/Site / Effective DateMahanna, Linda / Teacher / Hager / 6/30/15
Powell, Kathy / Instructional Assistant / Blazer / 6/30/15
Resignations/Terminations:
Name / Position / School/Site / Effective DateCallihan, Sharon / Food Service Worker / Hager / 6/30/15
Latour, Alicia / Instructional Assistant / Head Start / 6/30/15
Ledford, Amy / Safety Patrol Co-Sponsor / Charles Russell / 6/30/15
Leistner, John / Robotics Coordinator / AMS / 6/30/15
Wittich, Phil / Assistant Kittens Basketball Coach / Blazer / 6/30/15
Transfers:
Name / Position / School/Site / Effective DateAdkins, Lisa / SLP / Head Start to Oakview / 8/10/15
Arthur, David / PE Teacher / Blazer to CRS / 8/10/15
Clayton, Kim / Teacher / Oakview to AMS / 8/10/15
Crump, Sandy / Itinerant Special Education Teacher / Central Office / 8/10/15
Greene, Brad / Assistant Principal / AMS & Blazer / 7/1/15
Helms, Sarah / Instructional Assistant / Oakview to Poage / 8/12/15
Hill, Mary / Instructional Assistant / Oakview/AMS / 8/12/15
Kight, Vickie / Food Service Worker / Crabbe/AMS / 8/11/15
Layne, Geneva / Food Service Worker / AMS to CRS / 8/11/15
McDavid, Becki / Teacher / CRS to AMS / 8/11/15
Mullins, Jeff / Special Education Teacher / Oakview to AMS / 8/10/15
Osborne, Shelly / Teacher / Hager to AMS / 8/10/15
Renfroe, Tanya / Food Service Worker / AMS to Crabbe / 8/11/15
Revely, Lynn / Teacher / Blazer to AMS / 8/10/15
Salyers, Brandie / Instructional Assistant / Crabbe to Poage / 8/12/15
Smith, Noel / Special Education Teacher / Oakview to AMS / 8/10/15
Stambaugh, Cassie / Food Service Worker / Blazer to Poage / 8/11/15
Whitlock, Chris / Teacher / Blazer to AMS / 8/10/15
Wilcox, Jeff / PE Teacher / CRS to AMS / 8/10/15
Increase in Time: