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Permanent Representation of the Kingdom of Belgium to the United Nations / One DagHammarskjöldPlaza885, Second Avenue, 41st Floor
New York, NY10017
Tel: +1(212)378 63 00
Fax: +1(212)681 76 18
Mail:
Vacancy for an fulltime “Executive Secretary”
at the Permanent Representation of the Kingdom of Belgium
to the United Nations in New York.
The Permanent Mission of Belgium to the United Nations in New York is seeking an experiencedexecutive secretary, the personal assistant to the Permanent Representative and the Deputy Permanent Representative.
POSITION TITLE:
Executive Secretary
LOCATION/EMPLOYER:
Permanent Representation of the Kingdom of Belgium to the United Nations in New York
885 E 2nd Av. Floor 41
New York, NY 10017
Base (gross) SALARY (year)
56,935.56$
Relevant experience might be admitted to upgrade this base gross salary.
In addition, the Permanent Representation of the Kingdom of Belgiumto the United Nations offers generous leave (24 days per annum) and a health benefits package (15% co-pay) containing medical and dental.
HOURS OF WORK:
38 hours per week
Please note that flexibility will be required.
DATE VACANCY POSTED: 01 September 2016
All applicants must:
-meet all of the essential requirements stated below;
-have work authorization in the US (US nationals or green card only)
-submit resumes and cover letters by the closing date.
All interested applicants will send their applications inbeforeSeptember 16th, 2016.
TERMS of EMPLOYEMENT:
Fixed term contract of 1 year, renewable (no automatic renewal).
Tentative starting date term: February 01, 2017.
SUMMARY OF DUTIES:
The “Executive secretary”of the Permanent Representative and the Deputy Permanent representative will be in charge of the Secretariat of the ambassador and the Deputy. And thedaily schedules and social agenda. This includes a very broad range of duties, including receiving and channeling incoming phone calls, handling the correspondence and sorting requests, preparing memoranda on routine administrative matters,liaising with the UN secretariat, the OFM and other missions on administrative and logistical matters, providing and organizing research materials, organizing and printing briefing documents and speeches, preparing and organizing agendas,assisting visitors, initiating and maintaining contacts with other Missions to the UN and the United Nations, follow up on personal expenses, claims and financial records, organizing and assisting in the organization of social activitiesand official hospitality events(luncheons, dinners, receptions, cocktail parties, conferences, seminars and other events), preparing travel and hospitality arrangements in the US and abroad,….
ADMINISTRATIVE REQUIREMENTS :
* Work authorization in the United States (US-National or green card).
All candidates are presumed to have pre-existing legal status to live and work in the US.
* Eligibility for a Belgian governmental position will include a personal security and background check.
ESSENTIAL REQUIREMENTS:
Candidates must demonstrate clearly how they meet the requirements listed below:
* Degree of an accredited secondary educational level (or higher) or equivalent.
* Proficiency in Word, Excel,PowerPoint, and Outlook.
* Fluency and demonstrated proficiency (reading, writing and speaking) in English Dutch andFrench.
*Demonstrated work experience as an executive secretary for at least 7 years
* At least 3 references of previous employers.
Please note that failure to meet any of the essential requirements eliminates candidates from further consideration in the competition
SELECTION PROCEDURE:
The selection process will consist of a review of all written applications to ensure that applicants meet the essential requirements.
Only those applicants who meet the essential requirements will be invited by the Head of Administration for an 1stassessment.
The assessment will include an interview and a written test (in-basket exercise, a skills test and/or other tests). The interview will focuson the applicant's knowledge, personal suitability andability to:
*communicate verbally and in writing (English, Dutch, French);
*listen attentively;
* accurately and succinctly articulate procedures;
* plan, prioritize and work productively and accurately under pressure;
* remain composed when dealing with high pressure situations;
*work effectively in a team.
* demonstrateprofessional integrity, tact, discretion and dependability;
*demonstrate interpersonal skills;
*demonstrate flexibility and adaptability to changing circumstances.
An eligibility list of qualified candidates will be established for this position.
The candidates on the short list will be invited for a 2nd interview with the Ambassador and the Depute Permanent Representative.
METHOD OF APPLICATION:
All submissions must be electronic. Hard copy applications will not be accepted. Please indicate the vacancy title “Executive Secretary”.
Please send your curriculum vitae, along with a covering e-mail.
Applications only by e-mail to
To be entered beforeSeptember 16th, 2016.
The Permanent Representation of the Kingdom of Belgium to the United Nations is committed to conducting inclusive, barrier-free selection processes.
/ Permanent Representation of the Kingdom of BelgiumNew York • /