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Lakewood Project Handbook
Mission Statement
The mission of the Lakewood Project isto expand the musical horizons of the students,to foster a professional attitude toward performance and relationships with other members of the ensemble,and to unsparingly sharewhat they have learned with other school communities.
Philosophy
The Lakewood Project is an extra curricular musical group consisting of students from Lakewood High School in grade 9-12. The Lakewood Project is a rock orchestra, which will rehearse, and perform rock music and classical music with a special twist. Students will learn to improvise, compose and play as an independent ensemble. Every member of the Lakewood Project will be a critical part of this ensemble’s success. Members are to take their membership seriously and give 100% at all times. Members will be expected to attend all rehearsals, sectionals and concerts. Members are also expected to keep up with all class work and homework in their courses at Lakewood High School. The directors will provide assistance to members to help them be successful both musically and academically. Committed, focused and ongoing efforts on the part of each member will assure this success.
Attendance Policy
1. Members are permitted no more than three excused absences. (More than three may result in a director/parent meeting and/or dismissal from the ensemble.)
2. Sometimes there are unavoidable family schedule conflicts. If a conflict is going to result in a missed rehearsal, parents must submit a request for absence two weeks prior to absent date in writing.
3. Illness is considered an excused absence. Parents must call 227-5990 (Ms. Hankins’ Voicemail) before Noon the day of a Sunday rehearsal or 1 hour before any other rehearsals. Even though illness is unavoidable, you are still only permitted three excused absences total.
4. Unexcused absences will not be tolerated and membership in the group may be terminated as a result.
5. Everyone is required to stay and tear down equipment. All members are required to stay for an after rehearsal note session and leave rehearsal with a newsletter when one is given for the week.
6. Attendance at all concerts is mandatory. Write dates on your calendars now!!!! Even the camp concert counts as a required concert!
7. Attendance at the rehearsals prior to the July 4th concert are crucial to the success of the group, please plan accordingly.
Concert Uniform Policy
Please make sure you have your uniform by TBD
Solid Black Shirt of your choice (no t-shirts or shirts that look like t-shirts)
Pants or skirt of your choice (the more color the better) No shorts. No blue jeans.
Shoes of your choice
All uniforms must be approved by the directors at the dress rehearsal.
Electric Instrument and School Equipment Policy
All students who are assigned an electric instrument or school instrument must complete the Lakewood City Schools Instrument Rental Contract. All students must pay the standard school instrument rental fee of $25.00 for the year September to June. Copies of the contract will be given to you with the instrument. Please return the contract to Ms. Hankins by August 31st and submit rental to Mrs. Williams in the bookroom no later than Monday, August 31, 2015.
Please note that the instruments and equipment are worth thousands of dollars, and we want to keep them as long as possible. Lakewood Project equipment is to be used only for Lakewood Project events or outside activities only when approved by the directors.
If you have any problems with equipment please let a member of the technical staff know immediately. After talking to the technical staff, please follow up with an email to Trish at . If the instrument breaks because of misuse or abuse the charges for repair will be yours to pay.
Rehearsal Schedule
Remind 101- please enter this number 81010 and text @thelak to get communication from Ms. Hankins
*All Sunday rehearsals are from 3:30 p.m. until 7:30 p.m. at Lakewood High School in the Civic Auditorium unless otherwise notified. These Sunday rehearsals are full ensemble rehearsal unless otherwise stated. Members are to report at 3:00pm for set up.
* Most Monday rehearsals are from 3:30 –7:30 pm in the Civic Auditorium. These rehearsals are full ensemble rehearsals unless otherwise stated. Please pack a snack for Monday rehearsals. A few exceptions have been made, please check below.
*String sectional rehearsal will be held on Wednesdays after school from 3:15 to 4:45pm
*Rhythm sectional rehearsal one day a week, time and day to be determined by the Rhythm Section Advisors.
*Rehearsals scheduled with any guest artists may have to be changed because of a conflict with their schedules. You will receive notice as soon as I do.
Below is the rehearsal schedule for the 2015-2016 season. Please mark your calendars and arrange your schedules to accommodate these rehearsals. Every effort has been made to allow for three day weekends, holidays and school schedules. Please refer to the rehearsal schedule times listed above and match them to the following dates.
DATES
Monday, August 24, 2015 Rehearsal 3:30-6:30pm
Monday, August 31, 2015 Rehearsal 3:30-7:30pm
Monday, September 7, 2015 Rehearsal 3:30-7:30pm
Sunday, September 13, 2015 Rehearsal 3:30-7:30pm
Sunday Sept 20th REGIONAL ORCH AUD PORTAL CLOSES
Monday, September 21, 2015 Rehearsal 3:30-7:30pm
Monday, September 28, 2015 Rehearsal 3:30-7:30pm
Monday, October 5, 2015 Rehearsal 3:30-7:30pm
Sunday, October 11, 2015 Rehearsal 3:30-7:30pm
Monday, October 19, 2015 Rehearsal 3:30-7:30pm
Sunday, October 25, 2015 Rehearsal 3:30-7:30pm
Monday, November 2, 2015 Rehearsal 3:30-7:30pm
Monday, November 9, 2015 Rehearsal 3:30-7:30pm
Saturday, November 14th, 2015 MUSIC MARATHON/Concert 6:00am-7:00pm
Monday, November 16, 2015 Rehearsal 3:30-7:30pm
NOV 22 COYO and Regional Concert (Regional starts at 2pm, COYO 4:30)
Monday, November 23, 3015 Rehearsal 3:30-7:30pm
Monday, November 30, 2015 Rehearsal 3:30-7:30pm
Sunday, December 6, 2015 Rehearsal 3:30-7:30pm
Sunday, December 13, 2015 Rehearsal 3:30-7:30pm
Sunday, January 3, 2016 Rehearsal 3:30-7:30pm
Sunday, January 10, 2016 Rehearsal 3:30-7:30pm
Monday, January 18, 2016 Rehearsal 5:00-8:00 CHANGE
Saturday, January 23, 2016 Guest Artist Concert Noon-? TBD
Wed-Sat Jan 27-30 OMEA All State Orchestra/Band/Choir
Monday, February 1, 2016 Rehearsal 3:30-7:30
Sunday, February 21, 2016 Rehearsal 3:30-7:30pm
Monday, February 29, 2016 Rehearsal 3:30-7:30pm
Monday, March 7, 2016 Rehearsal 3:30-7:30pm
Sunday, March 13 2016 Rehearsal 3:30-7:30pm
Monday, March 21, 2016 Rehearsal 3:30-7:30pm
Friday, March 25, 2016 SPRING BREAK until April 4th
Monday, April 4, 2016 Rehearsal 3:30-7:30pm
Sunday, April 10, 2016 Rehearsal 3:30-7:30pm
Sunday, April 17, 2016 Rehearsal 3:30-7:30pm
Sunday, April 24, 2016 Rehearsal 3:30-7:30pm
Sunday, May 1, 2016 Rehearsal 3:30-7:30pm
Monday May 9, 2016 Rehearsal 3:30-7:30pm
Sunday, May 15, 2106 Rehearsal 3:30-7:30pm
Monday, May 16, 2016 Rehearsal 3:30-7:30pm
Saturday, May 21, 2015 Spring Concert Noon-?
OPTION A-AT EMERSON ELEMENTARY
Tuesday, June 14, 2016 Rehearsal 12-5pm
Thursday, June 16, 2016 Rehearsal 1-5pm
Tuesday, June 21, 2016 Rehearsal 1-5pm
Thursday, June 23, 2016 Rehearsal 1-5pm
Monday, June 27, 2016-Friday July 1, 2016 ROCK ON CAMP 8:00am-12:00pm
Counselors’ needed
Tuesday, June 28, 2016 Rehearsal 1-5pm
Thursday, June 30, 2016 Rehearsal 1-5pm
Friday, July 1, 2016 ROCK ON! Camp Concert 5pm-9pm
Sunday, July 3, 2016 Rehearsal/pack truck/parent mtg 12-5pm
Sunday, July 3, 2016 Parent Meeting 6:00pm
Monday, July 4, 2016 CONCERT LAKEWOOD PARK TBD
OPTION B-AT EMERSON ELEMENTARY
Mon-Fri June 20-24 Rehearsals 1-5pm
Monday, June 27, 2016-Friday July 1, 2016 ROCK ON CAMP 8:00am-12:00pm
Counselors’ needed
Mon-Fri June 27-July 1 Rehearsals 1-5
Sunday, July 3, 2016 Rehearsal/pack truck/parent mtg 12-5pm
Sunday, July 3, 2016 Parent Meeting 6:00pm
Monday, July 4, 2016 CONCERT LAKEWOOD PARK TBD
***Additional rehearsal time may be added on weekends that we bring in guest clinicians or as the need arises. Directors will advise members in a timely fashion of all additional rehearsals***
^^Please be advised that all dates are tentative because of Civic availability, and construction
Concert Dates
Sat. November 14, 2015 Music Marathon 5:30-7:00pm
Sat. January 23 2016 Guest Artist Concert Noon-?
Sat. May 21, 2016 Spring Concert Noon-?
Date to be determined Instruments on Parade During School
Fri. July 1, 2016 ROCK ON! Camp Concert 5pm-9pm
Sat. July 4, 2016 July 4th Concert TBD
Rehearsal Policies
1. Students are required to bring all of their equipment and music to every rehearsal. Students will be sent home to get any missing equipment or music and this will count as a tardy. If you lose your music, it is the member’s responsibility to inform their Section Leader no later than the beginning of rehearsal.
2. Come to rehearsals prepared to give 100%, practice your music, clean and repair your instruments, know your equipment.
3. Students must bring pencils to rehearsal.
4. Come to rehearsals on time.
5. It is your responsibility to communicate with the Ms. Hankins if you have an attendance issues.
6. Proper footwear must be worn at all times during rehearsals and concerts.
7. Non-music readers should bring audio recorders to rehearsal.
8. Everyone should come to rehearsals to ready participate, even when you are not playing a particular piece. When you are not playing, pay attention to notes given to the group just in case they apply to you, and prepare yourself to be an understudy. Do not be disruptive to the group by roaming around, by visiting with others, or any other behavior that is disruptive to the rehearsal process.
9. There is to be no eating during the rehearsals. Part of coming prepared to rehearsals is eating before rehearsal starts. Water bottles with caps are permitted. A 10 minutes break halfway through rehearsal can be used for eating or other personal activities. No food or liquids other than water on stage – ever.
10. The group comes first; some decisions will be made that you may not be happy with. You need to trust that the directors know what they are doing and are putting the group first. All assignments in The Lakewood Project are based on the individual’s strengths.
11. Be respectful to everyone at all times. We work as a team here. Don’t be the weakest member.
12. Only play your instrument when asked to play. Do not play anyone else’s instrument or part, even “just for fun”. A director will administer one reprimand. At the second occurrence, the member will be asked to leave rehearsal.
13. Technical problems that you encounter should be brought to the attention of a member of the technical staff in a respectful manner and as soon as possible; do not wait until rehearsal is over. Follow up this conversation with an email to Trish as soon as you get home.
14. Everyone should learn how to set up. Be proactive and help!!!
15. Come here with good attitudes so our rehearsal time can be used effectively.
Concert Policies
1. Attendance at all concerts is mandatory.
2. Students should bring all of the equipment, clothes, water and other needs to school on concert days. If you have concerns about the safety of your possessions you need to make prior arrangements with the Civic management for storage and delivery times on the concert days.
3. Sound check begins immediately at the assigned time. Students should report early so that they are in their assigned spots and ready to start. ARRIVING LATE IS NOT ACCEPTABLE.
4. All students are required to help tear down after the concert.
Things you need to provide
As you may know the Lakewood Project and the Lakewood City Schools provides a great deal of equipment for this ensemble. But, there are some things that you need to provide.
1. All instrumentalists should own and carry a small repair kit specifically for your instrument. (An example of what this kit would include: small screwdrivers, needle nose pliers and extra strings.) Check with the directors if you need help with the specifics for your instrument.
2. Everyone in the Lakewood Project needs to supply at least one 3-ring black binder with page protectors that will hold your music.
3. Those performers who do not read music need to own and bring to all rehearsals a small recording device so they have a way to review music at home. (Although it is not required this equipment would be helpful for all members of the Lakewood Project)
4. All performers who use in-ear monitors should purchase at least one pair of headphones. These are available at all discount stores, the quality and cost ranges greatly. You could spend as little as $5 and as much as $40 the important consideration should be your comfort while performing.
5. Pencils, pencils and, more pencils. By the way, that’s sharpened pencils with erasers.
6. We hope to have times when we travel to other venues or perform in less formal settings. You will be given a travel shirt. If we decide to add Lakewood Project garb, you will be required to purchase these additional items.
7. Participation in fundraisers for the Lakewood High School Orchestra program and orchestra events.
Now you can sign all of your forms. If you have any questions, please call Ms. Hankins at (216) 227-5990 or e-mail us at . We will get back to you as soon as possible.
Please return the following items to: Beth Hankins
Lakewood High School
14100 Franklin Blvd
Lakewood, Ohio 44107
By Friday, August 31, 2015
Signed Contract and list of any rehearsal/concert conflicts for review
Check for $25.00 made payable to Lakewood High School Orchestra for music fees
Signed Media Form
Completed Emergency Medical Forms
Medication Forms that have been completed by your doctor. If this is not done, please make every effort to do this before school starts.
Instrument Rental Forms will be distributed during the first week of school. Forms and Instrument rental fees will be collected at the next rehearsal.
Director Contact Information:
Beth Hankins (216) 227-5990
Patty Mullinax
Trish Hendy (216) 529-4160
Lakewood Project Contract
You are to be congratulated on your admission into this exciting ensemble. Please remember that a number of people auditioned for the ensemble. You have earned the privilege to participate; it is not a right.
Please sign this contract and fill out all other forms included in this packet and return it with a check for $25.00 for copying/music fees to: (Deadline is August 31, 2015)