COLD LAKE MINOR HOCKEY
EXECUTIVE MEETING MINUTES
16 July 2008
Held at CLMH Office
Present:President - Les Wilson (vote incase of tie)
VP Business Ops – Kathy Burke
Dev. Coordinator – Justin Belcourt
Treasurer – Dan Trynchuk
Ice Scheduler- Cathy Wilson
Equipment Manager- Larry Karenko
Initiation Director – Jacki Cook
Atom Director – Brian Wareham
Novice Director – Angela Belcourt
Peewee Director – Greg Bullivant
Midget Director – Warren Platzer
Female Director – Nicole Mavridis
Fundraising/Tournament – Deb Thomas
Registrar – Deb Josvanger
Executive Assistant- Tracy Spears (no vote – paid employee
Clint Cook / Absent:
Referee in Chief – Lloyd Belcourt
VP Hockey Operations – Shane Steptoe
Director at Large – Glen Hawco
Bantam Director – Rob Mears
Bingo Director – Athan Mavridis
PR Director – Lee Wendell
1. Call to Order – Les Wilson called the meeting to order at 7:02pm. Les has moved delegations up to #2.
2. Delegations – We have 2 people interested in the position of VP Hockey Ops, however Ray Carter is unable to attend as he was sick. Clint Cook was asked to give a short report as to why he would like to become the new VP Hockey Ops, Clint was then asked to leave the room so a private vote can take place. The results of the vote were Clint 13, Ray 2. Clint Cook will now be the new VP Hockey Ops.
3. Adoption of Agenda – Greg Bullivant has asked to add 7.4 under new business Quantum Skating Training, Kathy Burke asked to add 7.5 under new business Signing Authority.
Greg Bullivant motioned to make the additions to the agenda, seconded by Kathy Burke. All if favor. Carried.
4. Approval of Previous Minutes – Justin Belcourt motioned that the minutes from June 2008 executive meeting be accepted as presented. Seconded by Larry Karenko, all in favor. Carried.
5. Reports
5.1 Registrar – Les advised that the deadline has been extended until July 25, instead of July 15 as the registration packages were a little late going out. Deb advised that it has been a little crazy over the last couple of days, to date our registration is as follows:
Initiation – 21
Female Initiation - 3
Novice - 34
Atom – 25
Female Pee Wee – 6
Pee Wee- 27
Bantam – 20
Female Bantam/Midget – 7
Midget – 23
For a total of 166 + 44 not entered into the HCR, bring our registration total to 210.
5.2 Treasurer –
The account balances as ofJuly 14 are:
· General Account -- $66,582.55
· Cash Calendar Odd -- $1,723.28
· Cash Calendar Even -- $11,042.88
· Bingo Account -- $5711.69
· GCI -- $5,697.71
Compared to last year (July 14, 2007) we haveapproximately 30% less funds available. The majority is from the bingo account. We had to transfer $5,000 to the bingo account recently to help offset the losses we have experienced at the bingo hall.
5.3 Equipment Manager – Larry Karenko advised that the jerseys for conditioning camp and the hockey school have been ordered
5.4 Ice Scheduler – nothing to report
5.5 Public Relations – not present
5.6 Tournament/Fundraising – Deb Thomas has advised that the Edmonton Oilers 50/50 raffle has been sent away. Kathy Burke is just working on the license for the cash calendar draw from 2009. Lastly the casino license is almost ready to be sent off we are just waiting for a copy of our bylaws from Tri-Town Registeries.
5.7 Bingo Coord – not present
5.8 Referee in Chief – not present, however he left a small report with Les to pass on. On September 27 & 28 there will be a referee clinic with the minimum age of 12 years. Lloyd would also like to have a meeting with the ice scheduler.
5.9 Initiation – nothing to report
5.10 Novice – Angela Belcourt advised that the Novice Jamboree is set for Saturday September 20,2008. The Jamboree is a Hockey Alberta sanctioned event, they sent guest speakers to talk with the parents while the kids are on the ice. Details are just being worked out, as soon as more information is available it will be posted.
5.11 Atom – nothing to report
5.12 Pee Wee – nothing to report
5.13 Bantam – not present. Les Wilson shared a letter from Rob Mears reference his resignation. Rob will be stepping down as the Bantam Director as he has now sitting of the Zone 2 Hockey Alberta Board.
5.14 Midget – nothing to report. Les did remind Warren that they are 4 carry over suspensions from last season.
5.15 Female – nothing to report
5.16 Director at Large – not present
5.17 Development Coord – nothing to report. Justin was just inquiring as to what the numbers were looking like for The Chris Verdun Hockey School. Our current registration is as follows:
Initiation/Novice – 25
Atom – 17
Pee wee – 17
Bantam – 7
Midget – 3
Goalies – 3
Justin has also advised that himself and Angela will be stepping down from the CLMH Executive as they will be moving back to the Edmonton area.
5.18 VP Hockey Ops – not present
5.19 VP Business Ops – nothing to report.
5.20 President – Les has advised that there will be more information coming from the Hockey Alberta AGM that was held in June. The Dodge Chrysler Dealership is offering a promotion for Novice teams, each team could receive up to $500.00, when more information is available we will be notified. Hockey Alberta along with Hockey Canada is looking at getting more involved, they will look at running spring and summer hockey. The RAMHL vote did not go the way Les would have liked, the NE Panthers will continue to run, however the U16 has folded. CLMH is scheduling an Bantam AA Ice Breaker Tournament, the tentative date is set for September 27 & 28. Les has met with the Bonnyville Pontiacs head coach and he would like to help build a strong Panther team. The Bonnyville Pontiacs would like to work with the Pee Wee and Bantam teams and practice with them for a week.
6. Unfinished Business –
6.1 – Tier Novice - During this topic there was lots of discussion of what we should do, however no one had no definite answer of how we could sell this to the parents. Greg Bullivant would like to volunteer to help build a foundation to try and sell to the parents. Les Wilson is going to table this topic until next executive meeting. Les is going to make a presentation, as well he will allow those that are for or against this to make a presentation.
7. New Business
7.1 – Helmet Policy – Glen Hawco was going to put something together, however since he is not present it will be tabled until next meeting.
7.2 – Provincials – Les Wilson would like to host a couple provincials. This topic will be tabled until the next meeting.
7.3 – Quantum Skating Training – Greg Bullivant has applied to attend a quantum skating training, the cost is $800.00 + gst. The long and short is that Greg is willing to work along side each team over Christmas break and put on clinics. What Greg is asking is for CLMH to pay for the registration, and he will be responsible for his own expenses.
Les Wilson motioned that we send Greg to the course if Vanessa is not able to attend the Hockey School that CLMH is hosting at the end of August. Seconded by Deb Josvanger All in favor pending the outcome tomorrow if Justin Belcourt is able to get Vanessa to come to Cold Lake.
7.4 – JJ Parr Canteen – Joe Bedard is willing to allow CLMH to use the canteen at the JJ Parr, if we will run more events. We may have to pay 10%, Les Wilson is still talking with Joe Bedard.
Greg Bullivant motioned that Les Wilson continue speaking with the Community Rec Director Joe Bedard about running the canteen at the JJ Parr. Seconded by Nicole Mavridis. All in favor, 1 opposed. Carried.
7.5 – Signing Authority – Kathy Burke motioned that signing authority on the general account and the cash calendar accounts be changed from Shane Steptoe to Clint Cook. Seconded by Larry Karenko. All in favor. Carried.
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8. Open Discussion
8.1 – Cash Calendar Draw- the next draw till take place on Tuesday August 5,2008
9. Next Meeting - next meeting is scheduled for Wednesday August 20,2008 at 7:00pm at the Hockey Office.
10. Adjournment – Brian Wareham motioned to adjourn the meeting at 9:00pm, Seconded by Cathy Wilson. All in favour, carried.
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Les Wilson (President) Tracy Spears (ExecutiveAssistant)