MINUTES OF BLIDWORTH PARISH COUNCIL ANNUAL GENERAL

MEETING HELD AT 7.30PM ON THURSDAY 21 MAY 2015 AT BLIDWORTH COMMUNITY LEISURE CENTRE .

PRESENT

P Brooks - Chair

Mrs K Arnold

W Bates Jnr

A Fell

T Hurst

Mrs E Hurst

Ms H Warren

Mrs Y Woodhead

G Stocks – Clerk

Also in attendance :- Nil

Chair asked for all mobile phones to be switched to silent & if any Members wished to Declare an Interest in any item on the Agenda .

1 Chair for 2015/2016

1.1Election of Chairman – Cllr Mrs E Hurst Proposed Cllr T Hurst & Cllr Mrs Y Woodhead Seconded – Agreed Unanimously that Cllr T Hurst be elected . At this point Cllr P Brooks handed over to new Chair Cllr T Hurst .

1.2 Declaration of Acceptance of Office - Chair & Clerk completed same .

2.1 Election of Vice Chair 2015/2016 – Cllr Ms H Warren Proposed Mrs K Arnold & Cllr B Bates Jnr Seconded – Agreed Unanimously that Cllr K Arnold be elected .

3 . Appointment of Representatives

3.1Head Co-ordinator Blidworth in Bloom.- Cllr Mrs E Hurst Proposed Cllr A Fell & Cllr K Arnold Seconded & it was Unanimously Agreed .

Chair then suggested we have the following Working Parties – (these to be ratified at next Meeting ) :-

Allotments. WP – All Cllrs – with a quorum of 4 .

Play Areas / Highways / Footpaths – Cllrs Mrs E Hurst & Ms H Warren

Planning – (Cllr Mrs Woodhead stated that as a member of NSDC Planning Committee she will leave the room during Planning discussions ) – Cllrs Mrs K Arnold & Ms H Warren .

Xmas Lights – Cllrs B Bates Jnr & Mrs K Arnold

At this point Clerk advised Councillors of the various events the previous years councillors have already arranged : MAY 14 Fair , JUNE - Commemoration of 200 years Anniversary of the Battle of Waterloo ( Sgt Major Matthew Clay ) , JUNE & JULY Bloom , AUGUST 30 – Food , Craft & Horticultural Show , NOV 28 – Switch-on Event @ Welfare & late afternoon Xmas Lights & DEC 2 – Annual Pensioners Party .

A short discussion then took place Re the proposed Annual Parish Meeting – It was Unanimously Agreed that the new Council should be taking a leading role in this but have had no time to discuss nor arrange this matter , & it should be cancelled & sorted for next year .

4 Inspection of Deeds & Inventory – Clerk stated that as in previous years , all Members can call in the office , when available & view / check any of the above .

5 . To agree Meeting Dates 2015/2016 – AGREED :- June 11 , July 16 , , Sept 17 , Oct 15 , Nov 19 , Dec 10 – (to be reviewed) --- 2016 - Budget Meeting - ( WED Jan 6), Jan 21 , Feb 18 , Mar 17 , Apr 21 & May 19 ( AGM ).

6 Apologies - Cllr K Cocker ( Working )

7 Minutes & Statutory Business

7.1 Copy of Minutes of AGM held 21 May 2014 ( For Info only ) - Noted.

7.2 Confirmation & signature of Minutes 16 April 2015 – Minutes were approved Unanimously , subject to addition of Cllr Mrs C Dabbs as being present .

7.3 Parish Clerk’s Update on Actions Taken :-

Add Cllr Mrs C Dabbs to attendees . Item 3.2- new bench for late Ray Harris has

been received , needs 3 or 4 coats of Teal Oil , then reassembled & name plate attached . Item 6.2 – reply received from David Best (NSDC ) Re Burma Road Estate – need further information . Item 8.1 – spoke with with NCC staff – cannot be done . Item 8.3 – Clerk , it was agreed at last Meeting that budget be increased to £6k . Item 8.2 – Clerk spoke with David Wilson Re Summer Baskets etc .

8 General Parish Affairs .

8.1 Update Re Highways / Road Safety /Footpaths / Streetlights – Agreed , investigation Re second serious accident in recent weeks on Blidworth Lane / Warsop Lane Junction – Clerk to write ..

8.2 Update Re Blidworth in Bloom – Agreed Unanimously for Clerk to go ahead & order Summer Baskets & Plants from D Wilson as per last year – progress to be monitored .

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8.3 Update Re Fair – Clerk advised Fair only finished last weekend . Will write to owners for update .

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8.4 To appoint the Employment & Health & Safety Committee & agree its Terms of Reference -. Agreed to set up a Working Party : Chair/ Vice Chair , & Cllrs Ms H Warren & J Cheesmond .

8.5 Several letters from Unions Re Potential Cuts in Notts Police Comm. Support Officers – Agreed Clerk write to Paddy Tipping & request his response as to how / why this situation has arisen .

8.6 Mileage Allowances – b/f from last meeting – Clerk recommended a Flat Rate of 45p per mile from 1st April 2015 – Agreed Unanimously . It was then agreed that Clerk investigate overall costs of Leasing / Buying a Van & Trailer for Julian.

8.7 Ext Audit Annual Return 2014/15 – Chair & Clerk completed Section 2 & Int Auditor Section PAGE 5 – Agreed Unanimously .

8.8 CVS Re The Great War Community Commemoration Fund – Agreed Clerk speak with Kathy Harvey (NCC )

8.9 NALC- DIS Extra – Noted

8.10NSDC Items to be considered @ Planning C’ttee Site Visit – 4 Top Row

8.11 Update Re Parks & Playing Fields – K Tarburton – Clerk to contact KT for next meeting . Agreed Cllrs Mrs E Hurst & Ms H Warren represent BPC ..

8.12 Redermption of 2.5% Consols Stock – Clerk advised that docs. have been sent & cheque to be received in due course .

8.13NALC – for new Cllrs .- Cllrs Mrs R Fell & J Cheesmont for NALC Training .

8.14 Internal Audit Report – Noted – Agreed Unanimously – Pay A/C £250.

8.15 Remembrance Parade & Service – Sunday 8 November 2015 – Agreed , contact M Steel .

9 Finance & Accounts .

9.1 .Approval of Schedule of Accounts Re April 2015 -( £36,348.79 ) – Cllr Mrs E Hurst proposed & Cllr Mrs Y Woodhead Seconded approval of Accounts – All Agreed

9.2 . Approval of Bank Reconciliation as at 30 April 2015 - Noted .

9.3 Analysis of April 2015 Expenditure £4,669.93 – Noted

9.4 Analysis of April 2015 Income £41,065.51 – Noted

9.5 To appoint signatories (currently Clerk + 2 Cllrs from 4 ) – Agreed All Cllrs (exc KC).

10 Planning

10.1 Notice of Decision : Application Number : 15/00131/FUL : Location : Shalom Cottage ,Main St : Proposal : side extension & new det. Garage – APPROVED

10.2 Notice of Decision : Application Number : 15/00163/FUL : Location : 81 Dale Lane : Proposal : change of use , house to hair salon – APPROVED

10.3 Notice of Decision : Application Number : 15/00152/LBC : Location : Lower(east) Lake Reservoir , Fountain Dale House – APPROVED

10.4 Notice of Decision : Application Number : 15/00361/FUL : Location : The Barn , Main Street – Proposal : install 4 light pipes to provide daylight – APPROVED

10.5 NSDC Re Enforcement Enquiry – Use of Land/ Business Unit for Car Sales -Noted

10.6 Notice of Decision : Application Number : 15/00048/FUL : Location : 4 Top Road : Proposal : Replacement Dwelling : APPROVED

10.7 Notice of Decision : Application Number : 15/00420/FUL : Location : Holly Cottage , 2 Will Scarlet Close : Proposal : single storey rear extension : APPROVED

10.8 Planning Application : Application Number : 15/00701/FUL : Location : 5 Haywood Avenue : Proposal : 2 storey extension to rear - AGREED

10.9 Planning Application : Application Number : 15/00662/FULM : Location : Ind Land , Gilbert Way : Proposal : Ind Units with Yard & Parking - AGREED

11 CORRESPONDENCE

11.2 Grant Thornton (Auditors) – Limited Assurance Newsletter Spring 2015 - Noted.

11.3 Reply from D Best NSDC – Occupancy Details Re Burma Road Ind. Units – Clerk to write back

11.4 NALC – DIS Extra ( Direct Information Service ) - Noted.

12 Emails – ( For Noting Only )

1 . PDP – Quality as an FOI Practitioner – 02.04.15

2 . PDP – Compliance News – 08.04.15

  1. PDP – Compliance News – 14.04.15.
  2. PDP – Compliance News – 21.04.15.
  3. PDP Compliance News – 28.04.15.
  4. FOI News – 22.04.15.
  5. FOI Annual Conference 13 & 14 May 2015
  6. PDP Compliance News – 05.05.15.
  7. FOI News – 07.05.15.
  8. PDP Compliance News 12.05.15.
  9. PDP – 14th Annual Data Protection Compliance Conference Oct 15/16 2015

Meeting closed @ 9.50pm

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