Minutes of the Adjourned AGM Meeting to approve the accounts –

held at the Chesterhouse Hotel

Held on: 1st September at 7.70pm.

Present – Exec & Other Voting Officials / Short ID
James Shimmin (Chairman)
Den Goodburn (Secretary)
Richard McAleer (Vice Chairman)
Tim Leeming (IOM Hockey Umpires Association Chairman)
Karl Moore (Single System Performance Director)
Iain Wood (outgoing Treasurer) and Denise Slater (incoming Treasurer)
David Quayle (Fixtures) / JS
Den
RM
TL
KM
IW and DS
DQ
Present - Club Reps / Short ID
Castletown – Paul Harris & Mike Taylor
Cronkbourne – Karl Moore
Harlequins – Colleen Ann Scott
Ramsey –Keith Corkill & Ben Curtis
Valkyrs – Will Margot & Vic Ferns
Vikings – Graham Crowe & Hayley Crowe
Saracens – James Russell
Non Voting – Lawrence Watterson & Hayley Scott / PH & MT
KM
CAS
KC & BC
WM & VF
DS & KC
JR
LW & HS
No. / Agenda Item / Action/Outcome
Apologies
Jon Whiting (Hockey Development Committee Chairman)
Treasurers Report/Summary and accounts– paper copy distributed at meeting
Points arising and answered by IW
  • Historically haven’t been able to pay MSR monthly so need to look to get more funds from clubs up front.Probably look to collect over 5 month not 7. Treasurers to look into this and will advise clubs
  • Affiliation fees £150 - £200 last year (EH £180 + VAT £165 previous year) despite that made an overall loss, so in absence of sponsors will need to look to increase.
  • KC stated relatively expensive sport compared to others
  • JS advised overall we now have more slots
  • KM felt that this conversation is much too late for clubs and the ideal time would be latest June so clubs could work out own club fees in July
Agreed to keep fees the same but clubs have to buy into fundraising and playing their part
  • Exec committee agreed that they in addition would look to produce a draft budget during May and get an estimate of pitch and affiliation costs so that in June exec this can be discussed and agreed to
  • Need to get larger sponsors for; leagues, single system, island squads etc – presentation being prepared to put in front of ‘some of the bigger names’ Q4
  • Also need to ramp up on overall fundraising to assist with sending players away and other key spends, island players to get more involved. IOM sports council very pleased that we are doing own fundraising, this needs to be kept ongoing
  • Hockey development officer – has been discussed by Govt but as yet no action has been taken in this matter
Sign off of treasurers report/summary and accounts / Den and DS to lobby MSR to see if monthly payments could be made
Proposed IW
Seconded RM
Carried unanimously by reps
Exec committee to put in place for May 2010
Proposed by IW
Seconded by JS
Carried unanimously by reps
Auditors – Callow Matthewman
IW advised that they had turned the accounts around in a week and gave his official vote of thanks and proposed that we should retain them as our auditors / Proposed IW
Seconded JS
Carried unanimously by reps
Handover of Treasurer Function to Denise Slater
IW and DS have yet to formally handover and some debts still to be collected by IW. Will happen before next exec meeting
JS proposed a vote of thanks to IW for all his hard work over the years / Action IW and DS
Duly noted
Treasurers Report
Invoices have been sent out Saracens still o/s Vikings small balance. JR asked for a new invoice to be sent to him / IW to resend invoice to JR
AOB
IW advised that he might consider increasing their sponsorship / IW to advise in due course
Meeting closed at 8pm / Venue - Executive meeting room Chesterhouse Hotel, Loch Promenade

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