Question 1:
I need an additional explanation: in the file "Necessary documents" is written that the applicant have to supply all the documents mentioned in the item III.2.1 in original or certified copy,
together with Bulgarian translation by a sworn translator. As you can image many of this documents are only in Italian or English, so in your opinion could be enough supply these documents in these languages or it is obligatory present them also translated in Bulgarian language. We ask you this only to avoid to lose too many time for the translation.
Answer 1:
All required tender documents have to be in Bulgarian.
Question 2:
Can you please explain, what is meant with
Proof of registration of the applicant...
Do you mean the registration of our company in Trade Register of Respective Court in Germany or do we need a preregistration as applicant at Gamakabel?
Answer 2:
Proof of registration of the applicant... Trade Register of Respective Court in Germany.
Question 3:
Can you please provide the tender documents in WORD-Files in Bulgarian language in order to use them as basis for our offer.
Answer 3:
You can find the tender documents in WORD-Files in Bulgarian language on GAMAKABEL PLC website - www.gamakabel.com;
Question 4:
We have noticed that the document named "9_2_Techn_offer" has two colums.
Onecolum is already completed with the Technical description of the equipment requested in the Tender.
Do we have to fill in the emptycolum only in case of deviations from the tender description ?
Answer 4:
You have to fill in the emptycolum - it is "Proposal of the applicant". The first one is "Requirements and conditions of GAMAKABEL PLC"
Question 5:
All these documents (Offer; Price offer; Techn_offer + relevant Appendix; Declaration_31; Declaration_35) part of the Tender must be copied on the Company's heading paper to be official?
Answer 5:
You must use only official documents from the web site.
Question 6:
Document for initial registration - a certified copy of the participant,
Is this the document issued by the local Chamber of Commerce specifying all details of ourCompany and indicating also the names of theMembers of the Board?
Answer 6:
The documents are issued by court and specify all details as per your legislation.
Question 7:
Current status certificate issued no earlier than 3 (three) months from the deadline for submission of the tender orUIC - a certified copy oftenderer and, We do not understand what document it is. Can you send me a sample so that I can identify it ?
Also, can you please tell us what "UIC" means?
Answer 7:
The docs from court that till before 3months you are still operating company and as us per the translations acc to usis docs confirming you are still EXISTING company.
Question 8:
Identification document, provided that the applicant is an individual - a certified copy of the tenderer. Is this the identity card of the person signing the Tender documents ?
Answer 8:
This is a doc that is need in case the participant is a person.
Question 9:
Authorizations of all members of the association, which empowers a person to submit a tender and to complete and sign documents that are common toassociation (in cases where the applicant is an association which is not a legal person and the person submitting the bid is not specifically listed in the agreement, which establishes the association) - certified by a notary;
Answer 9:
This is in case that you have as per official docs three persons authorized to represent the company. In this case you need this notary that the two of them authorize one and all signatures have to be only from this one.
Question 10:
Authorizations in cases where the contractor will be represented by a person other than the legal representative(s) of the applicant specified in the certificate of current status - notarized copy or original;
Answer 10:
In connection with the above - possible another person but notary authorized.
Question 11:
Certified copy of the balance sheet and profit and loss account of the participant for the last 3 (three) completed financial years (2009, 2010 and 2011), formed under the Accountancy Act; If the applicant is a foreign legal entity are applied similar to those required official documents from respective country - original or certified copy by the applicant, together with Bulgarian translation by a sworn translator.
Answer 11:
Correct. ALL THE DOCS HAVE TO BE IN BG TRANSLATION FROM THE OFFICIAL ONE. IN CASE SOME DOCS YOU CAN ISSUE IN BG ONLY IT IS UP TO YOU.
IMPORTANT - ALL DOCS TO BE POSSIBLE TO READ IN BG
Question 12:
Also, mustall the above documents be translated in Bulgarian language?
Answer 12:
YES
Question 13:
Would you please confirm that each offer should be divided in three different files (one for “Offer”, one for “Price Offer” and one for “Technical Offer”)?
Answer 13:
Yes
Question 14:
Should each offer be display with our Heading or should we only fill-up the files given in the tender procedure with Gamakabel and European Union heading?
Answer 14:
use fill-up the files given in the tender procedure
Question 15:
In the tender procedure, there is a file called “Contract for implementation of delivery”. Should we fill-up this file now or this file will be completed after the selection of the chosen supplier?
Answer 15:
On the stage of submission of tenders It`s only needed the contract to be filled in with the company`s information printed, signed and stamped on each page by which the candidate declares that he is acquainted with the contents of the file called "Contract for implementation of delivery". No other data and best prices no longer should be in the contract. If win the contract agreement shall be completed in full and there can`t be any changes and differences in the presented contract compared to the contract who shall be signed by the winner.
Question 16:
May you explain better what you mean “2.4.6. In case of electrical breakthrough visualization options of the voltage and the serial number of the clamp where break occurred”?
Please explain how we should visualize the serial number of the clamp.
May you explain better what you mean “ 2.5 Clamping system for cores or groups of wires - at least 8 clamps of type "crocodile" - 4 clamps and 4 for high voltage and 4 for grounding”
How many clamps groups do you want for each testing field?
Do you want to connect only one drum for each clamp group?
Answer 16:
According p.2.4.6 and p.2.5: In each test field must have 8 clamps (type crocodile) - 4 for HV and 4 for grounding.
So in a each test field can be tested simultaneously 4 drums – pair clamps(2 clamps) for each drum.
Serial number of the clаmp means the system can indicates which is drum with electric breakthrough.
Question 17:
For Lot6 I cant find one number of quantity for needed flyer-pay offs, please provide me with this information?
Answer 17:
6 ps.(explanatory dokument page 36)
Question 18:
Original quote, signed and stamped is o.k.
Answer 18:
Offer in enh sign and stamp is OK and is in original. It has to be with a translation in bg from a translator.
Official language is BG
Question 19:
Whether a original and a notarized copy marked "True to the original" is needed?
Answer 19:
" True to the original" - is marked any doc that is not original - example> copy of a picture is needed.
Official language is BG
Question 20:
Regarding the “Lot 4 – Twisted Machine for Insulated Cores”. Do you require any backtwist pay-off?
Answer 20:
In the minimal requirements- are not requirements forbasktwist pay-off.
Question 21:
In the Technical offer and in the Contract, there is requested the installation of the system. But, as you know, we don’t carry out that service, because we supply all technical information (lay-out, electrical drawing, instructions etc) and our assistance, and our customers do the installation by their self. Then, during the commissioning before the start up, our technician execute a general checking about the wiring and connection and if it’s all ok, he proceed with the start up and the testing of the HV system and all its components. Following, our technician proceed with the installation of software of data acquisition on a customer’s PC and do the training to customer’s technicians.
Please, communicate if our standard procedure can be suitable also for you.
Answer 21:
Yes (see "explanatory doc." page 20)
Question 22:
About the Declaration 31 and Declaration 35 : what is “BULSTAT”? and what should we indicate at the row “announced by publishing of a notice in „______”, number.____from______”?
About the Declaration 31 there is written “* Declaration shall be signed by each of the persons mentioned in Art. 31, para. 5 of the Decree № 55 from 2007 arrangements for selection of contractor by beneficiaries of agreed grant from the Structural and Cohesion Funds of the European Union, Joint Operational Programme "Black Sea 2007 - 2013" and the Financial Mechanism of the European Economic Area”, but in other documents this declaration is refereed to Art. 31, para. 4, item 1 abd para.8. Is it the same declaration? Or is there another declaration that we haven’t received?
Answer 22:
BULSTAT - tax number in the country
In any case you have to check the BG version and the two decl are have to be filled:
- first one is regarding some status which after that have to be proofed
- second one is for the tender offer validity
- “announced by publishing of a notice in „______”, number.____from______”? - this inf from where you have understand for the tender and on which date it was announced - written in the announcement, number of the tender procedure.
Question 23:
We could provide the balance sheet of years 2010-2009 because that for 2011 has not been deposited yet at the Chamber of Commerce and it is not official.
Could you please clarify this matter?
Answer 23:
Explanatory dokum.: "the last 3 (three) completed financial years "
O.K. 2010-2009-2008
Question 24:
Which type of cable (Control cable, Instrumentation cable, LV Cable or other?) do you want to produce?
Which type of machine do you want (single twist, double twist or other type)?
Answer 24:
Regarding “Lot 4 – Twisted Machine for Insulated Cores":
Mainly we willproduce flexible cables (control, H05VV-F) and power cables up to 1 kV type NYY;
There is notlimitation but more productiveis double twist type;
Question 25:
With reference to the certification of the sworn translation, is it enough a letter accompanying the translations and issued by the authorized translating Agency, oreach page must be stamped and signed by the authorized translating Agency ?
Answer 25:
Еach page must be stamped and signed by the authorized translating Agency and must be signed by a sworn translator (person) made the translation?
Question 26:
Can the price be offered in EURO currency or it can only be inBGN ?
Answer 26:
Тhe price only can be inBGN.
Question 27:
The attached declaration is mentioning (at the bottom) to indicate the name of the newspaper where the tender was published and also the number and the date. Where can I find these information ? Or could you please let me have them ?
Answer 27:
The name of the national daily newspaper, in which the contract notice is published, is "Daily Capital", number 66 from 04 March 2012.
Question 28:
Following the check of the technical requirements for the machine object of the tender I would kindly inform you that the tender is for the supply of a ROTARY BRAIDING MACHINE but we produce only traditional braiding machine which is mechanically different from the Rotary machine but which produce the same final item. Our braiding machine is very resistant, has a long-life and it doesn't need a a lot of maintenance instead of the Rotary braiding machine which is not so resistant and need daily maintenance. Unfortunately our machine can't reach the speed requested in the tender. As stated pls. let me know if we can proceed with our proposal even if we
don't produce ROTARY BRAIDING MACHINE.
Answer 28:
The requirements are not limited type of machine - in the technical specification is written only Wire Braiding Machine, but the speed requirement is mandatory. You can proceed with your proposal if you can to answer the requirements of the tender.
Question 29:
The speed requested won't be reached with only one machine but with more
that one in line. It's possible to offer a line ?
Answer 29:
Yes. You can offer, but you should comply with the requirements of the tender.
Question 29:
The speed requested won't be reached with only one machine but with more
that one in line. It's possible to offer a line ?
Answer 29:
Yes. You can offer, but you should comply with the requirements of the tender.
Question 30:
About the document 8 of the list of Mandatory documents, concerning the statement of the overall turnover, can we present it for the same years of the certified balance sheet ? (years 2010 - 2009 - 2008)
Or do we have to prepare it for the years 2011 - 2010 -2009 ?
Answer 30:
years 2010 - 2009 – 2008. See Question/ Answer 23
Question 31:
In order to complete our files, would you please send us files in “Word” format of enclosed documents - Lot 4 .