Instructional Services

2013–2014 Catalog Production Timeline

City/Mesa/Miramar Colleges

(Revised 1/9/13 – jbm)

Pre-production

Date /

Responsibility

/

Activity

Aug 31-Dec 19 / Vice Presidents / College catalog review and changes (optional)
Jan 15, 2013 (T) / Systems Support Analyst / Email 2013–2014 working catalog PDF with all of college and Student Services changes to date to Student Services System Support Technician for review by Vice Chancellor, Student Services
Jan 18 (F) / Systems Support Analyst / Deliver divider page photo layouts to Information Officers
Feb 14 (Th) / Systems Support Analyst / Provide Evaluators with PDFs of curriculum portion of catalog and holding file of new programs and program changes for review
Feb 28 (Th) / Evaluators / Return catalog PDFs with comments

Production

Date /

Responsibility

/

Activity

Mar7 (Th) / Faculty / Last CIC* meeting to have curriculum approved for insertion in 2013-2014 college catalogs
Mar 8 (F) / VP’s Instruction and Student Services; Vice Chancellor, Student Services / Deliver FINAL ADDITIONS, CHANGES, AND CORRECTIONS (including curriculum) for inclusion in 2013-2014 college catalogs
Mar 11 (M) / Information Officers / Deliver photos/images for divider pages to Systems Support Analyst
Production Continued
Date /

Responsibility

/

Activity

Mar 25 - Mar 29
(M-F) / Spring Break
Apr 1 (M) / Systems Support Analyst / Update sign-off pages with help of secretaries to VPs of Instruction
Apr 2 (T) /

Systems Support Analyst

/ Deliver hard copy of the first draft of the catalog proofs to college vice presidents
Apr 9 (T) /

Bookstore Supervisors

/ Provide Systems Support Analyst with total sales quantities of 2012-2013 college catalogs for the purpose of updating the catalog quantity printing formula
Apr 15 (M) / VP’s Instruction and Student Services / Deliver revised first draft of catalog proof to Systems Support Analyst.
Apr 16 (T) / Systems Support Analyst / Deliver first draft of catalog to Student Service’s Systems Support Technician/Evaluators—Review and signoff
Apr 23 (T) / Systems Support Technician / Return first draft of catalogs to Systems Support Analyst
May 8 (W) / Systems Support Analyst / Deliver second draft of catalog proof to VP’s Instruction
May 14 (T) / Design Perspective, Inc. / Deliver draft catalog cover art to Systems Support Analyst
May 21 (T) / VP’s Instruction / Deliver revised second draft of catalog proof to Systems Support Analyst
May 27 (M) / Memorial Day
May 28 (T) / Design Perspective, Inc. / Deliver final catalog cover art to Systems Support Analyst
Production Continued
Date /

Responsibility

/

Activity

Jun 12 (W) / Commercial Printer
Customer Service Rep. / Pick up text camera-ready art and cover art from Systems Support Analyst
Jun 12 (W) Tentatively / Systems Support Analyst / Make early hard copy of catalogs available to Evaluators
Jun 17 (M) / Commercial Printer
Customer Service Rep. / Deliver text bluelines and cover bluelines and matchprint/digital proof to Systems Support Analyst
Jun 19 (W) / Commercial Printer
Customer Service Rep.. / Pick up text bluelines and cover bluelines from Systems Support Analyst
Jun 19 (W) / Systems Support Analyst / Tell Duplicating how much money to deposit to cover the postage cost of mailing the catalogs.
Jun 20 (Th) / Designated Staff
(City:Lou H.; Mesa: Cheri S.; Miramar: Edith P.) / Submit mailing label files to Systems Support Analyst for mass mailing of college catalogs
Jun 21 (F) / Systems Support Analyst / Convert catalogs to Adobe Portable Document Format (PDF)
June 26 (W) / District Web Master / Make available college catalog PDF files to District Webmaster
July 11 (Th) / Systems Support Analyst / Deliver Printed Catalogs to Rich at District Public Information Office
Jul 12 (F) / Commercial Printer
Customer Service Rep. / Prints, binds, and delivers Mesa college catalog
Jul 12 (F) / Commercial Printer
Customer Service Rep. / Prints, binds, and delivers City college catalog
Jul 12 (F) / Commercial Printer
Customer Service Rep. / Prints, binds, and delivers Miramar college catalog
Jul 12 (F) / Systems Support Analyst / Deliver catalog postscript files, and finished hard copy catalogs to College Source, Inc.
Production Continued
Date /

Responsibility

/

Activity

Jul 12 (F) / Systems Support Analyst / Make available college catalog PDFs to college webmasters.
Jul 15 (M) / Systems Support Analyst / Verify mass mailing of catalogs with mailing house
Jul 15 (M) / District Duplicating Department / Conduct internal distribution to District Offices
Jul 15 (M) / IS Design Specialist / Copy files and make new directories

Deliveries: 10 a.m. Pick Up: 4 p.m. unless otherwise agreed

This timeline may be subject to minor changes mutually agreeable to the District and to the contractor, but final delivery dates are firm. In the event the District fails to meet production timelines, the delivery dates may be adjusted through negotiation between the District and the contractor.

G:\Shared\IS\Timelines\2014\CAT2013-2014.docx Page 1 of 3 Revised 1/9/13