Supply of Spare Parts for Tata Lpo 1613-55 Wb 697 Cng Bs Iii Buses of T.M.T

/ THANE MUNICIPAL TRANSPORT
Administrative Building. Road No.27 34,
Wagle Depot, Wagle Estate, Thane (W) 400 604.
E-mail add: /
Tel.No. 022-25837939 /

E TENDER FORM

Name of work:-

SUPPLY OF SPARE PARTS FOR TATA LPO 1613-55 WB 697 CNG BS III BUSES OF T.M.T.

Year : 2015-16

(Store & Purchase Department)

Total Cost of Tender form: Rs. 11,346/- (Non Refundable)

THANE MUNICIPAL TRANSPORT UNDERTAKING, THANE

INDEX

NAME OF WORK: Supply of Spare Parts for TATA LPO 1613-55 WB 697 CNG BS III Buses of T.M.T.

Chapter
No. / Brief Description of contents / Page No.
From / To
I. / Notice Inviting Tender / 3 / 5
II. / Detailed Tender Notice / 6 / 11
III. / General Conditions of Contract / 12 / 14
IV. / Formats / 15 / 18
V. / Declaration of Tenderer / 19 / 20
VI. / Schedule-B / 21 / 35

Sd/-

Transport Manager

Thane Municipal Transport

Undertaking, Thane

Chapter – I
Notice Inviting Tender

Chapter – I

THANE MUNICIPAL TRANSPORT UNDERTAKING, THANE.

TENDER NOTICE EXTENTION NO.2

Tenders are invited by Thane Municipal Transport Undertaking, (TMT) Thane, from original manufacturer or there authorized dealer/distributors for Supply of Spare Parts for TATA LPO 1613-55 WB 697 CNG BS III Busesof T.M.T. in two envelope system by “E” Tendering Procedure. Blank tender forms can be downloaded from the websites of T.M.C. www.thanecity.gov.in OR https://eprocurement.synise.com/tmc

The tenders will be available on www.thanecity.gov.in OR https://eprocurement.synise.com/tmc websites from dt.23/03/2016 to dt.02/04/2016 up to 16.00 hrs. The tender has to be submitted till dt. 02/04/2016 upto 16.00 hrs by 'E' Tendering procedure and will be opened on dt. 02/04/2016 up to 17.00 hrs if possible.

1)Name of work : Supply of Spare Parts for TATA LPO 1613-55 WB 697 CNG BS III Buses of T.M.T.(80 Nos. Buses)

2) Registration : Original Vehicle Manufacturer or his Authorized dealer.

3) Estimated Cost : Rs 2,04,40,000/-

4) Cost of blank tender form : Rs. 11,346/- (Non Refundable)

( Cost of Tender form Rs.10,000/- + Rs.1,250/- (12.5% Vat) + Rs.96/- E-tender Department Charges)

5) Earnest Money Deposit (EMD) Rs.2,04,400/-

6) Mode of Payment : Amount Payable In the name of Thane Municipal Transport Undertaking, Thane A/C No. 320104011026001 Bank Name – Union Bank of India or Demand Draft drawn on Thane Municipal Transport Undertaking, Thane.

7) Security deposit : 5 % of the Awarded cost.

8) Tender Validity period - Tender Validity period will be 120 days from the date of opening of tender.

9) Original Manufacturer or there Authorized dealer/distributors shall submit – Self attested copy of Document showing –

i) Registration under shop & Establishment Act./Factory license.

ii) Authorized dealer Certificate (Not applicable for Original Manufacturer)

iii) Supply of similar items to Govt./Semi Govt./ Municipal Transport Undertaking/ State Transport Unit Undertakings.

iv) Vat Certificate.

v) Income tax paid for the year 2014-15 or I.T. return certificate

vi) Original manufacturer have to submit Certificate of Tax consultant showing average annual turnover of last year should not be less than twice the total cost put to tender of each work. In case of authorized dealer turnover for last year should be the total cost put to tender of each work.

10) The tender document can be downloaded from the website of T.M.C., www.thanemahapalika.com. The applicant has to ensure that all pages are completely downloaded. In this case, the tenderer has to submit the price of blank tender document through separate D.D. while submission of tender.

11) Transport Manager, T.M.T., Thane reserves the rights to accept the tender in full or in part or reject any or all tenders without assigning any reason.

12) If any queries regarding tender contact in the office of Transport Manager T.M.T. Thane.

Name of Tenderer
Signature of Tendere Seal. / Sd/-
Transport Manager
Thane Municipal Transport
Undertaking, Thane
Chapter – II
Detailed Tender Notice

CHAPTER – II

Detailed Tender Notice

1. Name of work : Supply of Spare Parts for TATA LPO 1613-55 WB 697 CNG BS III Buses of T.M.T.

2. INVITATION :

2.1 Tenders hereunder are being invited in accordance with competitive bidding procedures of Thane Municipal Transport Undertaking, Thane.

2.2 All bidders are cautioned that tenders containing any deviation from the contractual terms and conditions specifications or other requirements are liable to be rejected as non-responsive.

2.3 All tenderers should submit a written request in at the office of Transport Manager, Thane Municipal Transport Undertaking, Thane on matters where clarification or additional information is desired well in advance.

2.4 All bidders are requested to quote as per Specification of Supply of Spare Parts given by Thane Municipal Transport Undertaking, Thane.

3. DESCRIPTION OF PROJECT:

1) Name of work : Supply of Spare Parts for TATA LPO 1613-55 WB 697 CNG BS III Buses of T.M.T.

3.1 ELIGIBILITY AND QUALIFICATION REQUIREMENTS:

Original Manufacturer or there Authorized dealer/distributors shall submit – Self attested copy of Document showing –

i) Registration under shop & Establishment Act./Factory license.

ii) Authorized dealer Certificate (Not applicable for Original Manufacturer)

iii) Supply of similar items to Govt./Semi Govt./ Municipal Transport Undertaking/ State Transport Unit Undertakings.

iv) Vat Certificate.

v) Income tax paid for the year 2014-15 or I.T. return certificate

3.2 ISSUE OF BLANK TENDER FORMS

i) Blank tender will be available on website www.thanecity.gov.in OR https://eprocurement.synise.com/tmc

ii) All tenders are cautioned that the tenders containing any deviation from the contractual terms and conditions, specifications and other requirements and conditional tenders will be rejected.

iii) Tender form fee must be submitted in the form of demand draft drawn on any Nationalized or Indian Scheduled bank encashable in Mumbai in the name of Thane Municipal Transport Undertaking, Thane.

3.3 PERIOD OF WORK:

The period of completion shall be 12 (Twelve) calendar months including monsoon from the date of order to proceed with the work.

3.4 EARNEST MONEY:

i) The amount of Earnest Money as 1 % estimated cost of work as mentioned earlier should be in the shape of receipted challan of Union Bank of India payable in A/C No. 320104011026001 or demand draft drawn on any Nationalised or Indian Scheduled bank encashable in Mumbai in the name of Thane Municipal Transport Undertaking, Thane.

ii) Earnest Money in the form of Cheque or any other Mode than prescribed above will not be accepted. Tenders of those Tenderers who do not deposit Earnest Money in one of the above-accepted form shall be summarily rejected. Tender not accompanied by an Earnest Money Deposit are liable to be rejected as non-responsive. If during the tender validity period, the tenderer withdraws his tender, the Earnest money deposit shall be forfeited and the tenderer may be disqualified from tendering for further works in the Thane Municipal Transport Undertaking, Thane for the period of three year.

iii) The Earnest Money Deposit will be returned to the unsuccessful tenderers immediately after issue of work order to successful tenderer or at expiry of validity period if tenderer do not wish to extend validity period.

iv) Within ten days from the date of receipt by him of the letter of having acceptance of his tender, the successful tenderer shall furnish the required initial Security Deposit and attend the office of the Transport Manager, Thane Municipal Transport Undertaking, Wagle TMT Depot Thane for execution of the contract document. If the successful tenderer fails to furnish Security Deposit or to execute the contract, his earnest money deposit shall be forfeited and the tenderer may be disqualified from, tendering for further works in the Thane Municipal Transport Undertaking, Thane.

3.5 LANGUAGE OF TENDER:

The tenders shall be submitted in the prescribed forms in “English” language only. Language for communication may be Marathi.

3.6 TENDER VALIDITY PERIOD:

Validity of the offer will be 120 days from the date of opening of tender price bid (Envelop II) documents. The tender shall Not withdraw his offer within the validity period. If he does so, EMD paid will be absolutely forfeited.

3.7 OPENING OF TENDERS:

The Transport Manager, Thane Municipal Transport Undertaking, will open tenders. in E-tender Department, 1st Floor T.M.C., Main administrative building, Chandanwadi, Pachpakhadi, Thane (w) will open tenders. In the presence of tenderers or their representatives of Tenderer who choose to remain present if possible. The tenderer or their representatives, who are present, shall sign the register in token of their attendance.

3.8 WHOM TO CONTACT:

The Transport Manager, Thane Municipal Transport Undertaking, Thane may be contacted for any further information on the tender.

3.9 Supplier will have to make an agreement within 7 days of time after acceptance of letter issued to him.

3.10 THE TENDER ACCEPTING AUTHORITY:

The acceptance of tender vests with the Transport Manager of Thane Municipal Transport Undertaking, Thane who reserves the right to reject any or all tender without assigning any reason thereof. The award of the contract shall be at the discretion of the tender accepting Authority, T.M.T. Also reserved right in case, if felt necessary to make parts / distribute works among other tenderer.

3.11 SECURITY DEPOSIT:

The security deposit which is 5 % of accepted tender amount cost for 1 year should be deposited by successful tenderer in form of D.D. in favour of Thane Municipal Transport Undertaking, Thane.

3.12 Refund

Security deposit will be returned without interest, after contract is fulfilled by successful tenderer but will however be forfeited by T.M.T. if the tenderer -

a) Withdraws his offers after entering into the contract and signing the agreement even after the offer submitted.

b) Modifies the delivery period or other conditions of the contract and the agreement.

c) Fails to execute the terms and conditions of the contact agreement.

4.0 TENDER DOCUMENTS:

4.1 Contents of Tender Documents

A set of tender documents issued for the purpose of tendering shall comprise of

I) Notice Inviting Tender

II) Detailed Tender Notice.

III) General Conditions of Contract.

IV) Formats.

V) Declaration of Tenderer.

VI) Schedule – B

4.2 The tenderer is deemed to have examined carefully all instructions, conditions, forms, terms, technical specifications, in the tender documents. Failure to comply with the requirements of tender submission shall be at the tenderer’s own risk. Tenders who are not substantially responsive to the requirement of the tender documents are liable to be summarily rejected.

4.3 The tenderer shall submit only an unconditional offer, which complies fully with the requirements of the tender documents.

4.4 All tenderers are cautioned that no alternative or conditional offers, variations or deviations by the tenderers in respect of any item proposed by the tenderers (including advance loan for mobilization for timely completion, etc.) shall be entertained or considered further in the process of tender evaluation.

4.5 The data furnished in the tender documents are only by way of general information and the department will not entertain any claims due to variation from this data or for any expenses incurred by the tenderer in this connection. The tenderer shall himself obtain all necessary information as to risk and costs and other circumstances, which may affect or influence this tender. No extra charges consequent on any misunderstanding or, otherwise shall be allowed.

5. MANNER OF SUBMISSION OF TENDER AND ITS ACCOMPAINMENT:

5.1 Copy of Challan or D.D, of Tender is to be submitted in two envelopes System.

The tenderer shall submit the following documents in Envelope No.1 (TECHNICAL BID)

5.1.1 Copy of Challan or D.D.of Tender Form fee and Earnest money deposits as specified above in 3.4

5.1.2 Original Manufacturer or there Authorized dealer/distributors shall submit – Self attested copy of Document showing –

i) Registration under shop & Establishment Act./Factory license.

ii) Authorized dealer Certificate (Not applicable for Original Manufacturer)

iii) Supply of similar items to Govt./Semi Govt./ Municipal Transport Undertaking/ State Transport Unit Undertakings.

iv) Vat Certificate.

v) Income tax paid for the year 2014-15 or I.T. return certificate

Note: Tenderer should stamp & sign each page of tender document, Scanned copy of all the pages stamped & signed. should be submitted in Env.No.1 which means tenderer agrees, to all terms & conditions etc mentioned in tender document.

5.2 The tenderer shall submit the following documents in Envelope No.2 (PRICE BID)

The tenderer should quote his offer as prescribed at appropriate place Schedule –B Chapter No. VI clearly.

5.3 The Transport Manager, Thane Municipal Transport Undertaking, Thane may at his discretion extend the deadline for the submission of tenders by issuing an amendment.

5.4 OPENING OF TENDERS:

On due date and specified time following procedure will be adopted for opening of the tender.

5.5 Technical Bid:

First Envelope will be opened and all documents including Demand draft of required amount of Tender form fee and Earnest Money OR challan will be verified as per tender requirements.

If the required documents do not meet the tender requirements, it will be recorded accordingly by the tender opening authority and the said tenderer’s Price-Bid will not be considered/opened for further action and the reason will be recorded.

5.6 The tenders are liable to reject out right, if while submitting-

5.7 The tenderer proposes any alteration in the work specified in the tender.

5.8 Income Tax & Service tax or any taxes at the rate in force will be recovered from the gross amount of each bill, whether for measured or advance payment of each bill, and/or secured advance.

5.9 The tenderer should quote his rate in percentage above / below of estimated cost of rate per unit.

5.10 i) The Tenderer should particularly note the units on which the rates are based. In case, any difference noticed in the unit shown in the column of Unit