Canadian Championship

CANADIAN CHAMPIONSHIP

BID PACKAGE

FAST PITCH U14 Girls

U16 Boys/Girls

U18 Men/Women

U21 Men/Women

SENIOR MEN'S/SENIOR WOMEN'S

SLO-PITCH SENIOR MEN'S & WOMEN'S

CO-ED & MASTER MEN'S 40+

Year Applying for:
Championship*:
Hosting Organization:

*Please note that host committees interested in hosting two championships simultaneously or using a different combination than is normally used are welcome.

CANADIAN CHAMPIONSHIP BID APPLICATION

1.  CHAMPIONSHIP

Year(s) Applying for:
Championship(s):
Proposed Date of Event:

2.  HOSTING ORGANIZATION

Name of Organization
Name of Director
Position
Brief Resume
Name of Director
Position
Brief Resume
Name of Director
Position
Brief Resume
Name of Director
Position
Brief Resume
Previous Hosting
Experience:

Please attach a copy of the organization’s current financial statements. 

3.  THE HOST CITY

Host City Support:
How will this event benefit the community:

4.  OTHER HOSTING PARTNERS

Corporate Partner(s):
Government Partner(s):

5.  FUNDRAISING

Outline your plans for revenue generation and sponsorship.

Sponsor(s): / Type of Donation / Amount:
Sponsor(s): / Type of Donation / Amount:
Sponsor(s): / Type of Donation / Amount:
Sponsor(s): / Type of Donation / Amount:
Sponsor(s): / Type of Donation / Amount:
Sponsor(s): / Type of Donation / Amount:
Sponsor(s): / Type of Donation / Amount:
Sponsor(s): / Type of Donation / Amount:
Revenue Idea: / Potential Income:
Revenue Idea: / Potential Income:
Revenue Idea: / Potential Income:
Revenue Idea: / Potential Income:
Revenue Idea: / Potential Income:
Revenue Idea: / Potential Income:

6.  PROMOTION/MARKETING

Please indicate how do you plan to advertise/promote the Championship?

Press Conference:
Local Media:
Press Releases:
National Media:
Daily Updates:
Web site:

7.  SPECIAL EVENTS

What are you planning in the way of social activities, contests, tours etc.?

Opening Ceremonies:
Closing Ceremonies:
Banquet:
Social Activities:
Contests:
Tours:
Other:
Other:

8.  FACILITIES

Playing facilities must meet minimum standards and must not exceed maximum standards. Refer to the current Softball Canada Official Guide and Rule Book for the correct dimensions. Please provide a brief description of the following:

A.  SOFTBALL DIAMONDS

MAIN DIAMOND:

Name:
Dimensions: / (Please use actual measurements)
Centre field fence:
Left field fence:
Right field fence:
Homeplate to backstop:

• Lighting Specifications:

Infield Area:
Outfield Area:
• Skinned infield: / Type of material

• Type of fence (permanent, chain link, etc.):

Outfield:
Foul lines:
Backstop:
Temporary*

* In the case where the original dimensions of the diamonds does not suit the specifications as outlined in the current rulebook, the host is required to provide temporary fencing.

• Top of Fencing Protection:
• Enclosed front on dugouts:
• Enclosed top on dugouts:
• Enclosed announcers / statisticians area:
• Seating capacity (Minimum 1,500):
• Additional seating capacity available:

• Scoreboard Capabilities:

Inning
Game Score:
Balls:
Strikes:
Hits
Errors
# of Player at bat
• VIP reserved seating section - maximum of 12 individuals:

• Umpires change facilities:

MALE / FEMALE
Washroom
Showers:

If your facilities do not currently meet the specifications as outlined in the bid application package please describe here what your host committee will do in order to meet those specifications.

ADDITIONAL DIAMOND(s) (Please duplicate as required)

Playing facilities must meet minimum standards and must not exceed maximum standards. Refer to the current Softball Canada Rule Book for the correct dimensions.

Please provide a brief description of the following:

Name:
Dimensions: / (Please use actual measurements)
Centre field fence:
Left field fence:
Right field fence:
Homeplate to backstop:

Please provide a brief description of the following:

• Lighting Specifications:

Infield Area:
Outfield Area:
• Skinned infield: / Type of material

• Type of fence (permanent, chain link, etc.):

Outfield:
Foul lines:
Backstop:
Temporary*

* In the case where the original dimensions of the diamonds does not suit the specifications as outlined in the current rulebook, the host is required to provide temporary fencing.

• Top of Fencing Protection:
• Enclosed front on dugouts:
• Enclosed top on dugouts:
• Enclosed announcers / statisticians area:
• Seating capacity (Minimum 1,500):
• Additional seating capacity available:

• Scoreboard Capabilities:

Inning
Game Score:
Balls:
Strikes:
Hits
Errors
# of Player at bat
• VIP reserved seating section - maximum of 12 individuals:

• Umpires change facilities:

MALE / FEMALE
Washroom
Showers:

If your facilities do not currently meet the specifications as outlined in the bid application package please describe here what your host committee will do in order to meet those specifications.

SPECTATOR FACILITIES:

Diamond #1 / Diamond #2
Parking:
Concession:
Washrooms:
Temporary Washrooms:
Perimeter fence (gate control):
Shelter:
Results Board:
Public Telephones:

B.  COMMUNICATION FACILITIES:

Telephone #::
Fax number::
Internet Connection::

C.  MEDIA FACILITIES:

Telephone Line::
Fax Machine::
Photocopier::
Sheltered Work Area

D.  MEDICAL FACILITIES

First Aid Staff::
First Aid Station:
Ambulance on site:
Off site Medical Arrangements::

E.  PRACTICE/WARM UP FACILITIES:

Warm-up Area before games:
Practice Diamonds:
Proximity to Ball Park
Proximity to Accommodations:

If your facilities do not currently meet the specifications as outlined in the bid application package please describe here what your host committee will do in order to meet those specifications.

9.  EVENT STAFF

Please indicate the names, addresses and qualifications of Committee Chairs. (Duplicate as needed)

Name:
Chair Position:
Address:
Street
City/Town / Postal Code
Phone # Residence / Phone # Office
Fax / E-mail
Qualifications:
Name:
Chair Position:
Address:
Street
City/Town / Postal Code
Phone # Residence / Phone # Office
Fax / E-mail
Qualifications:

Please indicate the number of volunteers you will require and how you will go about recruiting these volunteers:

# of Volunteers required:
Method to
Recruit Volunteers:

10.  ACCOMMODATIONS/FOOD

Identify the Facilities to be used for Softball Canada personnel (i.e. supervisors, umpires), and outline the quality, rates, amenities, any special features and proximity to ball park(s), restaurants and shopping. (Please duplicate as required).

Name of Facility:
Address:
Street
City/Town / Prov./Terr. / Postal Code
Phone: / Fax:
1-800 #: / Email:
Web site:
Number of rooms:
Special Features:
Distance from / Ball Park(s):
Restaurant(s):
Shopping:
Rates:

Identify the Facilities to be used for teams and outline the quality, rates, amenities, any special features and proximity to ball park(s), restaurants and shopping. (Please duplicate as required).

Name of Facility:
Address:
Street
City/Town / Prov./Terr. / Postal Code
Phone: / Fax:
1-800 #: / Email:
Web site:
Number of rooms:
Special Features:
Distance from / Ball Park(s):
Restaurant(s):
Shopping:
Rates:

11.  DESIGNATED AIRPORT

Identify and include accessibility and distance from hotels/ball park(s). The designated airport must be a major airport with numerous daily flights from across the country.

Name of Airport:
Distance from / Hotel(s)
Ball Park(s):
Accessibility:

12.  TRANSPORTATION

Indicate the type of transportation (vans, car, bus) the host will provide the following groups from/to the airport and to/from ball park(s):

From/to Airport / To/from ball park(s)
For Supervisor / Assistant Supervisor:
For UIC/DUIC:
For Working Umpires:

13.  LETTERS OF SUPPORT

Attach letters of endorsement from Provincial/Territorial Softball Association (mandatory), municipality, parks and recreation association, sponsors, etc.

14.  OPERATING BUDGET

Include a draft budget of revenue/expenditures and projected profits. (Please attach to end of document)

15.  CHECKLIST

Have you included:

Four (4) Copies of the Complete Hosting Application
Letter(s) of endorsement (Provincial / Territorial Softball
Association endorsement mandatory)
Certified cheque for $500.00 bid deposit for each championship
The remaining hosting fee, must be submitted within 30 days of bid approval.(See chart)

16.  DECLARATION

We hereby certify that the information contained in the bid application is true and correct.

Host Committee (signature) / Provincial/Territorial Softball Association
(signature)
Host Committee (print) / Provincial/Territorial Softball Association
(print)
Date / Date

The dates our host committee proposes for this event are:

From: / To:
(Starting on) / (Ending on)

17.  Bid Deposit Refund

Please indicate to whom and where the refund of the bid deposit is to be paid:

Payable to: / Phone (h):
Address: / Phone (w):
City, Province / Fax:
Postal Code: / E-mail:

FOR OFFICE USE ONLY:

Bid Deposit Received:

Date Rec’d: / Bond R#:
Amount: / Account:
From: / Address:
City, Prov / Postal Code:
Phone (h): / Phone (w):
Fax: / E-mail:
P/T Endorsement:

Bond Returned:

Paid to: / Date:
Amount: / Account:
Chq #: