ExTAG /423B/DA
Replaces ExTAG/423A/DA
August2016
The Eighteenth Meeting of the ExTAG
to be held in Umhlanga, South Africa on
6thSeptember 2016
Revised Draft Agenda
Please note Monday 5th September 2016 is an ExTAG Training Workshop
ExTAG/422/Inf - IECEx ExTAG Training Workshop to be held Monday morning
5th September 2016
NOTES RELATING TO THE REVISED DRAFT AGENDA
Note 1 This revised version of the Draft Agenda replaces the previous version ExTAG/423/DA and ExTAG/423A/DA
Note 2Delegations are asked to abide by the following rules concerning attendance at the meeting:
Maximum of 3 delegates per accepted ExCB / ExTL (these may alternate with other delegates)
- Representatives of candidate ExCB / ExTL and Chairpersons / Secretaries of IEC Technical committees TC31 / SC31 - may attend the meeting
- ExTAG discussions may touch sensitive matters that must not be disclosed to manufacturers, users or other organisations that are not ExCBs or ExTLs. Observers are permitted to attend the meeting but may be asked to leave should the Chairman and members of ExTAG believe it to be required.
- All delegations are encouraged to participate during discussions
Note 3 It is intended that the meeting be conducted in English, however allowances will be made for Delegates from non-English speaking countries, including allowing delegations to bring their own interpreter.
Note 4 Participants should bring copies of all necessary documentation with them to the meeting.
Note 5 Meeting Documents will be available for download from the IECEx Meeting website .
Note 6 Changes included in this revised agenda are identified by a red marginal bar.
Julien Gauthier
ExTAG Secretary
Address:IECEx Secretariat
Level 33 Australia Square
264 George Street
Sydney NSW 2000
Australia
Web: / ExTAG Secretary
Mr Julien Gauthier
LCIE S.A.
33 Avenue du General Leclerc
92260 Fontenay-aux-Roses
FRANCE
Tel: +33 1 40 95 55 26 Fax: +33 1 40 95 89 37
Email:
ExTAG REVISED DRAFT MEETING AGENDA
- Opening and Welcome, ExTAG Chairman, Professor XU Jianping
The meeting will commence at 09.00 a.m. Tuesday 6thSeptember 2016.
- Approval of the Agenda
ExTAG/423B/DARevised Draft Agendathe Eighteenth Meeting of the ExTAG to
beheld in Umhlanga, South Africa 6th September, 2016
3. Report of the ExTAG Christchurch Meeting 15thSeptember 2015
3.1To note the Report of the last meeting held in Christchurch, 15thSeptember 2015, and subsequent action items from the meeting.
Document for noting:
ExTAG/413/RReport of the Meeting of the ExTAG held In Christchurch, New Zealand, 15thSeptember 2015.
3.2To note a report of the action items by the ExTAG Chairman on the ExTAG 2015Christchurch Meeting.
Document for noting:
ExTAG/434/RReport on Action Items from the ExTAG meeting held In Christchurch, New Zealand, 15th September 2015
ExTAG/341A/CD – Draft Decision Sheet IEC 60079-18
31/1260/DC – Draft TC 31 Interpretation Sheet IEC 60079-18 Clause 9.2
4.Report on ExTAG Umhlanga Training Workshop held Monday 5th September 2016
A summary, highlighting the main points from the ExTAG Training Workshop, is to be given by the ExTAG Chairman.
5. IECEx Equipment Scheme - Overview
Secretariat to provide an overview of the IECEx Equipment Scheme and activities since the last meeting, 2015.
5.1Membership
- Countries
- ExCBs and ExTLs
- Applicants
5.2Statistics
- CoCs and Reports issued
- Others
5.3IECEx Website and related
- General
- On-Line Certificate System
- Smart Phone and PAD Apps
5.4Promotional activities
- IECEx 2 day Conference planning for 2017
- Participation in PCIC Middle East
- Participation at PCIC Europe
- Attendance PCIC, Nth America
- Participation in IECEx Singapore Industry Dialog
- Others
6Technical Items for general discussion within ExTAG
This is an opportunity to discuss technical items arising from feedback since the previous ExTAG meeting with the aim of ensuring a consistent approach by all ExCBs and ExTLs.
6.1Application of Clause 7.6 of IEC 60079-11 to small and portable devices
The Secretariat has become aware of differences in interpretation and application of Clause 7.6 of IEC 60079-11 when being applied to modern electronics. Mr Tim Krause is to lead a discussion with the possibility of developing an ExTAG Decision sheet.
Document for discussion:
ExTAG/435/CD– Proposal from PTB for discussion
6.2Feedback on the use of new IEC/IEEE 60079-30-1
In noting publication of IEC/IEEE 60079-30-1, September 2015, ExTAG Members are invited to provide feedback regarding the application and use of this new Joint Standard. IECEx Secretariat to lead this discussion.
6.3Revision of ISO/IEC 80079-34 – Status Update and impact of new ISO 9001
In noting the revision of ISO/IEC 80079-34, in light of the new edition of ISO 9001, Members will be informed of latest situation concerning Rev of ISO/IEC 80079-34 and also an opportunity to discuss any immediate or intermediary action that maybe required in light of the new ISO 9001 Standard. Mr Thierry Houeix to lead this discussion.
6.4 Application of OD 233 in the criteria and selection of Independent verifiers
Members will be asked to consider concerns raised by the IECEx Chairman on the issue of independent Verifiers with a view to considering any proposal that may need to be put before ExMC.
Document for discussion:
ExTAG/439/Inf – Discussion paper from the IECEx Chairman Dr Arnhold
OD 233 –IECEx Operational Document, Assessment of Ex s Equipment
7Performance feedback from ExCBs and ExTLs (Restricted participation)
(Agenda Item 7- Restricted participation [Representatives of ExCBs and ExTLs] will be timed to be either immediately prior to, or after, the lunch break.)
7.1Co-operation between IECEx Bodies
Under this item IECEx Bodies will be given the opportunity to discuss their working experiences with other ExCBs and ExTLs. The IECEx Secretary will remind ExCBs of their obligations, according to IECEx Scheme Rules, eg IECEx 02 Clause 10.1, concerning co-operation among ExCBs, e.g. When ExCB “B” receives an ExTR/QAR via ExCB “A” and raises a question – this must be discussed and resolved among ExCB “A” and ExCB “B” and not leave it to the manufacturer to carry the message to ExCB “A”.
7.2Response to and assistance to be provided by ExCBs to the market when IECEx CoCs they issue arequestioned
While IECEx CoCs should always be clear in the equipment they cover, e.g. type of equipment, model designators and any permitted accessories, there maybe times when an end user, inspector or regulator may seek clarification or additional information from ExCBs. This item provides an opportunity for ExTAG Members to clarify this position and if necessary to develop an ExTAG Decision Sheet.
7.3Operating to IECEx Rules and Operational Documents
Under this item IECEx Bodies will be given the opportunity to discuss their working experiences in using the IECEx Rules and Operational Documents.
The Secretariat would welcome ExCBs raising issues prior to the meeting.
7.4Maintenance of QARs
Reminder of the ExCB responsibilities regarding the need to maintain surveillance audit schedule within the requirements of IECEx 02 rules and OD 009.
Also an opportunity to discuss cooperation and use of ExCBs, using QARs issued by ExCBs, other than the CoC issuing ExCB.
7.5Management of Suspended Certificates
Reminder to ExCB’s regarding their obligations when managing Certificates that have been “Suspended”, e.g. time-frame, monitoring of Certificate holder, resolution or cancel after a 12 month period.
7.6Other Matters
To enable the meeting to raise other items within the closed session
*** End of Restricted Session ***
8 ExTAG Working Group Status - Review
To review the status ofExTAG Working Groups and current activities
8.1 ExTAG WG1, Preparation and maintenance of ExTRs
Status of ExTRs
Working Group 1 is tasked to create, revise and update the Ex Test Reports to be used within the IECEx System. The work is ongoing.
WG1 Convener,Mr Paul Kelly to report.
Document for discussion:
ExTAG/437/R Report from ExTAG Working Group 01 (WG01):
Preparation of assessment and test report forms (ExTRs), (to be issued)
8.2IECEx TAG WG3 Documentation and Drawing Requirements
Working Group 3 is tasked with the role of maintaining OD 017 Drawing and Documentation Guidance for IEC Ex Certification – for use by Manufacturers and ExTLs.
Report from the Convenor Mr Ron Webb, concerning the revision of OD 017
Document for noting:
OD 017 - Drawing and documentation Guidance for IEC Ex Certification – for use by Manufacturers and ExTLs
ExTAG/408A/CD – Draft Revision OD 017 - Drawing and documentation Guidance for IEC Ex Certification – for use by Manufacturers and
ExTLs
ExTAG/432/CC – Compilation of Comments on ExTAG/408/CD
8.3ExTAG WG10 Proficiency Testing
PTB via ExTAG WG10 have been operating the IECEx Proficiency Testing Program. Mr. Tim Krause of PTB will present a report on the latest Programs and outcomes.
Mr. Jim Munro will also provide a report on his recent assessment of PTB as the IECEx PTP Provider in accordance with ISO/IEC 17043.
Documents for consideration:
IECEx OD 202 IECEx Operational Document - IECEx Proficiency Testing Program Ed 1.0
ExTAG/425/R – Assessment Report of PTB as the IECEx PTP Provider
ExTAG/426/R– Report from the Convener Dr Klausmeyer
8.4ExTAG WG12Retention of Records
The meeting is to receive a report from the Convenor of the ExTAG Working Group Convenor, Mr. Jasmin Omerovic and consideration of a latest draft.
Document for consideration:
ExTAG/418A/CD – Draft Operational document – Retention of Records
ExTAG/428A/CC –Compilation of comments on ExTAG/418/CD Draft Decision Sheet - Draft Operational Document – Retention of Records
ExTAG/438/R – Report from the Convenor
8.5 ExTAG Task Group Amalgamation of Decision Sheets
This ExTAG Task Group was charged with redrafting documents ExTAG/293/CD and ExTAG/243D/CD to incorporate the two documents into one Decision Sheet.
The meeting is to receive a report from the Convener Ms. Ostojicnoting that due to lack of consensus during the 2015 Christchurch meeting (re item 8.5 of the mins, (ExTAG/413/R) it is recommended that this Task Group be disbanded.
This is recommended based on the following:
a)That ExTAG DS 2014/001 remains unchanged.
b)That ExTAG/243D/CD be withdrawn.
c)That the matter relating to “what Standards must be listed on page 2 of the IECEx Certificate” be referred to a new Task/Working Group, with a view of incorporating an appropriate “Listed Standards” convention for CoCs into IECEx OD 011-2.
d)That the matter relating to the “consequence on the marking” be referred to TC31. This issue will be addressed by the working Group for ‘Skids/Assemblies’ guidance document.
9ExTAG Technical Discussions relating to the Certified Equipment Scheme
(IECEx 02)
9.1 To note the current list of ExTAG Decision Sheets
Members are requested to note the list of current ExTAG Decision Sheets available from the IECEx web site.
ExTAG Decision Sheets
9.2To re-confirm the following Decision Sheets, now falling under the
5 year review
The following list of Decisions Sheets are due for re-conformation under the 5 year reconfirmation maintenance procedures. Members will be asked to re-confirm the following DS.
Decision Sheet No. / Standard No. / Clause/Subject / Issue DateDS 2011/002 / IEC 60079-0: 2007 (Ed 5)
IEC 60079-0: 2011 (Ed 6)
ISO/IEC 80079-34 (Ed 1)
IECEx OD 005-1 / Continued conformity of plastic and elastomeric materials / 2011 07
DS 2011/001 / IEC 60079-7 / Determining compliance with winding requirements for enamelling / 2011 01
DS 2010/006A / IEC 60079-0 1, -2, -5, -6, -7, -11, -15 and -18 / Dated references to IEC 60079-0 in specific protection technique parts of the IEC 60079 series / 2011 07
9. 3 Review of process for the preparation and approval of Decision Sheets.
In noting the current procedure, OD 035, for the preparation and approval of DS, the IECEx Secretariat proposes some minor adjustment to clarify the process for handling comments received during the development process, based on feedback from ExCBs.
Document for consideration:
IECEx OD 035A procedure to generate, discuss, report and publish ExTAG Decision Sheets Edition 2.0
ExTAG/424/CD Draft Revision of OD 035 (to be Edition 2.1)
10ExTAG Proposed Decision Sheets in progress
10.1 Ex Marking of Surge Protection Devicesfor an intrinsically safe circuit in Zone 0
Members are asked to consider the proposed draft Decision Sheet prepared by
CQM, in addition to considering the proposed alternative DS prepared by NANIO-CCVE contained in Annex A of ExTAG/427/CC.
Documents for consideration:
ExTAG/417/CD – Draft ExTAG Decision sheet to be considered during the 2016Umhlanga meeting
ExTAG/427A/CC – Compilation of comments + Annex A proposed by NANIO-CCVE
10.2 Revision to Decision Sheet DS 2012/005 - Inclusion of an IP rating as part of the marking and certificate
As a result of discussion held during the TC31 WG22 October 2015meeting, concerning the need to keep marking for two different IP situations separate,it was agreed by the WG that ExTAG DS 2012/005 be revised
Members are asked to consider the proposed draft Decision Sheet.
Documents for consideration:
DS 2012/005 Inclusion of an IP rating as part of the marking and certificate
ExTAG/406/CDDraft ExTAG Decision Sheet
ExTAG/430A/CC Compilation of comments on Draft Decision Sheet
10.3Application of Scope of IEC 60079-28
Members are asked to consider the proposed DS concerning clarification of the scope of IEC 60079-28, as prepared by SGS Baseefa.
Documents for consideration:
ExTAG/409/CDDraft Decision Sheet Application of IEC 60079-28
ExTAG/431/CC Compilation of comments on ExTAG/409/CD Draft Decision Sheet - Question regarding differing interpretations of the scope of IEC 60079-28, prior to creating a Decision
10.4 Additional requirements for flameproof enclosures with an internal source of release (containment system)
Members are asked to consider the proposed DS concerning additional requirements for flameproof enclosures, as prepared by Intertek, UK
Documents for consideration:
ExTAG/419/CDDraft ExTAG Decision Sheet
ExTAG/429/CC Compilation of commentson ExTAG/419/CD
10.5 Calculation proving compliance of all components on which intrinsic safety depends with IEC 60079-11
Members are asked to consider the proposed DS concerning calculation of components for intrinsic safety assessment, prepared by NANIO-CCVE.
Documents for consideration:
ExTAG/420/CDDraft ExTAG Decision Sheet
ExTAG/436/CC Compilation of comments
10.6Non-Metallic Seal of Threaded Joint – re IEC 60079-1
Members are asked to consider the proposed DS concerning Non-Metallic Seal of Threaded Joints associated with IEC 60079-1, prepared by UL
Documents for consideration:
ExTAG/433/CDDraft ExTAG Decision Sheet
10.7Scope exception regarding LED light sources
Following consideration of proposed draft Decision Sheet ExTAG/373A/CD, preparedby UL LLC, during the Christchurch 2015 ExTAG meeting, the Originator has consulted with MT 60079-28 via Ulrich Johannsmeyer with a conclusion that ExTAG/373A/CD should proceed for publication.
Noting the response from Dr Johannsmeyer as follows:
“Relating to the ExTAG/373A/CD the (proposed) answer is correct in my view. We have only excluded LED light sources which are continous, divergent and for Gc or Dc. Maybe in future this rule can be extended also for pulsed divergent LED light sources, but this should be decided by the MT.” Dr Johannsmeyer email to Mr Kelly UL of 4 August 2016
On this basis the ExTAG are asked to agree with the publication of ExTAG/373A/CD as an ExTAG DS
Documents for consideration:
ExTAG/373A/CDRevised Draft ExTAG Decision Sheet, taking into account comments and observations in ExTAG/395/CC
11ExTAG Discussions relating to other IECEx Schemes
11.1 Discussion relating to the IECEx Certified Service Facility Scheme
(IECEx 03)
The IECEx Secretary will report on the status of the Certified Service Facility Scheme. This is also an opportunity for feedback from ExCBs operating within
the IECEx 03 scheme, noting the new ExSFC Committee and its membership.
11.2Information relating to the IECEx Conformity Mark License System (IECEx 04)
The IECEx Secretary will report on the status of theConformity Mark License System.
At this point ExTAG Members will be informed of a request from ExMarkCo to consider conducting a survey of their clients that hold an IECEx Mark License regarding their views on the benefits of the IECEx Conformity Markand any suggestions for growth of the IECEx Mark Scheme to the benefit of industry.
12New topics (suggestions for topics to be dealt with during the next ExTAG Meeting)
This is an opportunity for members to raise topics for discussion at future meetings.
13 Contact with other International and Regional Bodies – Status review
The IECEx Secretary to provide update of IEC/ILAC/IAF co-operation
14Matters for proposal to ExMC
14.1Attendance at ExTAG Meetings
The meeting is to consider a proposal from the IECEx Executive regarding attendance at ExTAG meetings by ExCBs and ExTLs.
During the 2015 IECEx Executive’s Toronto meeting, the Executive noted the importance of attendance and participation by all ExCBs and ExTLs in ExTAG training and meetings and suggested that while a strong view exists that missing 3 consecutive meetings should trigger an early re-assessment, this should be documented in OD 003-2. The meeting is asked to consider this suggestion.
14.2Other Matters for ExMC
15Other Business
16Confirmation of next meeting, year and place
The ExTAG Meeting is normally aligned with ExMC meeting.
Members are asked to note the acceptance of the kind invitation from the United States
17 Close of Meeting
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