Club Sports Board
Additional Funding Request
Please fill out the form below and provide any additional documentation to show the financial picture of your club (i.e. dues collected, fundraising, budget, etc.) and exact costs for your needs (i.e. estimates of costs).
Description: Any team in good standing (all paperwork turned in, no meetings missed, and not in debt because of fiscal irresponsibility) is eligible for additional funding if necessary. Please note that if your team has missed any club sports meetings during the course of the year and were subject to the 5% deduction, your team is not eligible for additional funding. This includes money for tournaments that lead to championships, additional equipment, etc. The additional funding request form must be filled out in its entirety and turned into the Club Sports Allocation Committee two weeks prior to when funds are needed and used within 30 days of the request being granted. The Club Sports Allocation Committee (CSAC) will review requests and respond as soon as possible.
Here are a few guidelines regarding the distribution of monies from additional funding requests during the 2012-2013.
-In 2012, 2013 - The CSAC will be able to allocate $20,000 in additional funding requests during the 2012-2013 academic year.
-Due to the historic nature of the number of requests, 40% ($8,000) of these funds will be allocated in fall semester and 60% ($12,000) in spring semester. Funds not used in fall, can be allocated in spring
-No clubs will receive an excess of more than $3,500 from additional funding requests for a fiscal year.
-Clubs are able to receive 2 additional funding requests per fiscal year.
-Additional funding requests must be submitted prior to travel or the event and not after the travel or event has already occurred.
-Insurance fees for hosting tournaments are able to come out of the additional funding request funds, if needed. Only 1 insurance payment per club is permitted per fiscal year.
During Spring semester, CSAC will provide updates to all clubs regarding funds available. Using the criteria listed above funds are distributed on a first come, first serve basis until there is no money left in the overall fund.
Once funds are allocated all purchases must be made through the SALD office or receipts for reimbursement must be made through the office.
Organization Name:______
Person Submitting Request & Position:______
E-mail: ______
Event/Purchase requesting funds for: ______
Date of Event or Purchase: ______
Explanation/Justification of why funds should be given for this event (attach additional sheet if necessary):
Itemization of Budget:
ExpensesCostTotal
*Please provide pending invoices or copies of samples charges (i.e. hotel, airline tickets) for line items
How much you are asking for: ______
If travel, how many members will be attending? ______
If travel, how much is the estimated cost per person? ______
Did your organization fundraise for this need? Yes No If yes, how much? ______
How much of your club allocated funds are the club already contributing to the total cost of the request?______
Will your organization still attend if you do not receive funds? Yes No
Has your organization made a similar request for this event in the past? Yes No
If yes, which year(s)? ______
Club Sports ONLY - If club members, did fundraise, what is the breakdown regarding fundraising.
Portion that is Dues/Member $______Portion that is Fundraising ______
Date funds needed: ______(Note: funds allocated expire 30 days after funds have been granted)
FOR OFFICE USE ONLY:
Date Received:______Date Reviewed: ______
Approved for Funding: Yes NoAmount Approved: ______
Use of Funds Deadline: ______Notes:
FMBB processed by Program Coordinator: Yes No(use NIU in notes write FMBB)