UNC Charlotte – HRMS Process Guide

Create a Vacancy Request: Used to recruit for an open position within your department.

Steps to take / Additional notes, hints!
1.  Log in HRMS and check Your Current Group: Ensure you are working as “Student Hiring Manager”. If not:
1.  Under the “Admin” menu
2.  Click “Change User Type”
3.  Select “Student Hiring Manager”
4.  Click “Change Group” / Student Hiring Manager is used to post both student and temporary vacancy notices.
2.  Under “Create Vacancy Notice” heading, click “Create from Other Position” / You will be able to choose from a number of options, depending on what type of employee you are trying to recruit.
3.  Select the appropriate employment class by selecting from the title drop down menu then click “Search” / Options are: Federal Work Study, Student Temporary Wage, or Non-Student Temporary Wage (hourly or salary).
4.  Click on the Create link underneath the Position Title.
5.  Select - “Start Action”
6.  Complete the “General Information” tab / Any field marked with a red asterisk is required. However, some field are set base on the position type.
7.  Complete the “General Information Continued” Tab / Make sure that you select the supervisor or the hiring official name is in the Initiator/Hiring Manager box, in order for them to review the applicants.
8.  Skip the next two tabs, by click on the “Preview Vacancy Notice” button at the top of the page. / This will take you to the end of the Vacancy Notice and you can either Save without Submitting if you are not done and need to come back to this action or can submit to HR for approval. Note: you only need to send to Reviewer if you added a name to 1st level approver box on the General Information Continued Tab and they need to review the posting, before it is sent to HR.

To retrieve a Save action:

Steps to take / Additional notes, hints!
Find the Vacancy Notice by:
Ø  Clicking on “View Pending”
Ø  Click on the “View” link
Ø  You can review what has been entered on this page or:
Ø  Click on the “Edit” link at the top of the page to go back to tab view.

*Required information is denoted with an asterisk.