Annual Report, 2007-2008

Systems and Integration Services

Pace University Libraries

Pace University

Mission

The Library Systems and Integration Department (LSID) serves the library, the library patrons, its staff and the library management council in the areas of systems and computing support to access and use the library resources, in the planning and implementation of information technology projects and in the resolution of technology related issues affecting libraries arising from university technology related initiatives.

These are the major functions of the LSID

1)To provide ongoing support to all valid library users in the areas of information access, resolution of system related problems, and the provision of appropriate technology to staff and faculty to access and deliver information for instructional and research purposes;

2)To serve as a liaison between the library and the University’s Information Technology department (DOIT-Division of Information Technology) so that library systems and information technology related interests are well represented in the overall planning and agenda of the University vis-à-vis its technology infrastructure;

3)To install, test and provide ongoing maintenance to all hardware, software and corollary computing peripherals used by the library for its staff and patrons;

4)To keep the staff informed of all technology related initiatives and help them develop the necessary skills to use it;

5)To determine emerging trends in library technology and information services and advise the Library Management Council as well as department and unit heads about appropriate technology that the library should procure and adopt.

6)To serve as coordinating unit for technology-related initiatives that require library involvement both within the University community and with any consortial partners of the library

Staff

Library staff provide university library wide responsibilities so that they are sent to any of the 3 branches of the library whenever their services are needed. They also work with the different departments and units of the library either as coordinator, team member, or project leader of systems related projects. Consortial and systems partnerships such as with The College of Law, PaceUniversity, and the College of New Rochelle, are also administered by the head of the library systems unit.

4 Full Time, 1 part-time staff; 4 student assistants

1 – AssociateUniversity Librarian for Systems and Integration

1 – Library Systems Analyst and Applications Programmer

1 – Library Webmaster

1 – Library Desktop Systems Specialist

1 – Library Technology Assistant and Special Programmer – (part-time)

1 – Student Technology Clerk

3 – Student Technology Assistants

1-Graduate Assistant (Intern)

NOTE: The Systems Department also works closely with staff of the Technical Services and the Electronics Services.

Recent Projects Updates

Recent updates to the Library Systems Projects for the Academic/Fiscal Year 2008-2009 may be found here – Library Updates

Updates - Systems-Related/Systems-Supported Services

Pace University Libraries

1. Catalog481,504 titles628,194 volumes

8,352 e-books (Books 24 X 7 and Gale virtual Reference Library)

Full-text journals accessible online are from 119 Databases and 66 Vendors

Web 2.0 Based Catalog called Encore has been implemented and is on the test/demos stage:

2. ILLIAD – Integrated Interlibrary Loan Internet Accessible Database

2993 registered users.

85,000 transactions since its installation about 5 years ago.

10,115 transactions for the year 8/1/07 to 8/31/08

Accessible 24 X 7 anywhere.

Requested documents are deposited in the server and accessed by users.

Users create their own profile and manage their own ILL including books.

Allows for both self-mediated and staff-mediated transactions.

3. ERES – Electronic Reserves

582 faculty members have accounts

905 courses are represented in its database of courses with prescribed readings inthe ERES.

15,502 distinct documents are deposited used by students asynchronously.

2,804,676 ( 2.8million accesses) since inception 6 years ago.

4. Digital Repository

2007 full text downloads – 229,673 (4 years) or 126,786 (2007 only)

5. ConnectNY Consortium allowing 14 libraries to share resources and get shared access to about 4 million book titles.

6,735 - total number of books loaned by Pace to the consortium

2,117 – total number of books borrowed by Pace from the consortium

6. Number of computers in PaceUniversity Libraries

Mortola, Birnbaum and Graduate Center – 137 (Tentative since there are new computers that have just been acquired)

7. Document Delivery Services (3 below are still available as staff-mediated services) – Please use them before any of these services fold up – which we hope they would not.

Ingenta (deposit accounts remaining) – $3,576.87
Infotrieve (deposit accounts remaining) – $940.00
CISTI – accounts kept – no deposit accounts available

7. Other Technologies

Research Pro – Federated search tool or metasearch tool has been used 3,610 times. This number represents use of the interface (click on the Research Pro link to get to the screen) and not access to individual databases included in the meta search interface.

As of December, 2008 – as part of cost cutting measures, subscription to Research Pro has been suspended.

Open-URL Technology

Makes it easier for users to link from citation to full text and get the materials without having to fill-in manually the ILL forms.

RSS feeds. This is a customizable service and faculty and other researchers can request the library to create special feeds tailored to their disciplinary areas of interest.

Available in: Digital Commons

Online Catalog :

Library Updates:

MyMillennium -Alerting Service for those with profiles in Millennium Innopac. This allows users to get notified of new titles entering the library collection.

Airpac – mobile users. This allows users to check the online catalog using their cell phone or their blackberry.

List of Software Products Installed in our Innopac Millennium System

SOFTWARE PRODUCTS
DESCRIPTION
MILLENNIUM REPORTS
MILLENNIUM CATALOGING
UNLIMITED WEBOPAC USERS, 60 STAFF
430,000 BIBLIOGRAPHIC RECORDS
FILE TRANSFER SOFTWARE
ADVANCED SEARCHING
ADDL. REVIEW FILES (to 80)
AUTHORITY CONTROL
AUTO AUTH PROCESSING
NETWORK OCLC INTERFACE
ALPHA SORT LOCATIONS
LOCATION SYNCHRONIZATION
2 SCAT TABLES
SPANISH WEB OPAC MENU
OPAC
WEB ACCESS MANAGEMENT
AIRPAC
Z39.50 CLIENT/BROADCAST SOFTWARE
RSS FEEDBUILDER
PATRON REVIEWS
SPELLCHECK
WEB OPAC SERVER SOFTWARE (Gateway/WWW)
EXPORT/CREATE BIBLIOGRAPHY
CONNECT NEW YORK INNREADH
MILLENNIUM CIRCULATION
800,000 ITEM RECORDS
25,000 PATRON RECORDS
RESERVES
EMAIL CIRC NOTICES
PATRON API (URL)
MILLENNIUM ACQUISITIONS
26,000 ORDER RECORDS
4,000 ADDL. ORDER RECORDS
ELECTRONIC ORDERING
APPROVAL PLAN
3 ADDITIONAL ACQUISITIONS UNITS
MILLENNIUM SERIALS
4,000 CHECKIN RECORDS
8,000 ADDL. CHECKIN RECORDS
MILLENNIUM INTERLIBRARY LOAN
HARDWARE
DS10 server with RAID; 1GB memory
20/40GB DAT tape drive