MEETING MINUTES
REGULAR & ORGANIZATIONAL MEETING OF THE BOARD OF DIRECTORS
SAN MARINO BAY CONDOMINIUMSASSOCIATION, INC.
THURSDAY, SEPTEMBER 22, 2016
I. CALL TO ORDER – ARegular and Organizational meeting of the San Marino Bay Condominiums Association
Boardof Directors wascalled toorder byKeith Walter, Meeting Chair, on the above date at 6:58PM attheTampa
Community Hospital Conference Room, 6001 Webb Road, Tampa, Florida33615. The meeting was called
to order immediately following the 6:30 PM Annual Condominium Owner Meeting.
II. ROLL CALL – Directors present: Yvonne Ehmer, Kenny Jenkins,Jack Mills (Speaker Phone), Keith Walter
and Bill Williams
Directorsnot present: None
Manager Ron Trowbridge Present
III. READING & APPROVAL OF MINUTES
On motion made by Bill Williams, dulyseconded,the Board unanimously agreed to waive reading of the minutes for
the August 8, 2016, regularBoard meetingand approve theminutes as presented.
IV. ELECTION OF OFFICERS
On motion made, duly seconded and upon unanimous agreement, the Board elected Bill Williams, President; Jack
Mills, Vice President; Kenny Jenkins, Treasurer; Yvonne Ehmer, Secretary.
V. MANAGEMENT REPORT
- Financial. Ron Trowbridge, Manager, presented for Board review a financial reportfor the monthly and
year to date period ending August 30, 2016. Delinquent accounts and collection matters were reviewed. Both prior
owners for which personal judgments were obtained for non-payment remain on payment plans through the collection
agency.
B. Enforcement Matters. The Board and Management reviewed current violations of Deed restriction and Rules and
Regulations. The Board and Management continuereviewing Rules and Regulations for required updates.
C. Common Elements-Shared Facilities. The Manager updated the Board on general common grounds maintenance. Mulch has been scheduled and additional areas of sod planned for replacement. Baycut is still looking into a plan to mitigate flooding behind some fenced units along Hillsborough Ave and has quoted for pond shoreline irrigation and plantings. Pond shoreline plantings and improvements to entrance landscaping are planned for November. Management continues working to dispute earlier high water meter readings from County Utilities. A back-flow prevention deviceat the new water meter has been ordered for installation at an expense to the Association of around $ 6,000. The asphalt patch over the main irrigation line repair has been nearly completed. A small section remains open due to another possible irrigation leak. The replacement of the downed yard light is pending once the fixture globe arrives. The replacement info sign at the entrance has been installed.The Board entered initial discussions on
an improved dividing element, either fence or hedge, between San Marino Bay and the Colony Bay Condos.
D. Building Maintenance. Kenny Jenkins updated the Board on building repairs. The annual warranty inspection for sub-terranean termites remains to be scheduled. The Manager’s plan for pressure washing of a select number of driveways which show excessive dirt and mildewremains under Board review. The Roofer continues repairs throughout the Condo. Kenny Jenkins has determined that the erosion behind 10430 La Mirage is the result of dislodged gutter downspouts and he will coordinate repair.
VI. UNFINISHED BUSINESS
A community walk-thru by the Board has been scheduled for October 1. New paint codes for standard wood deck colors remain required and Jack Mills has volunteered to resolve the matter.
VII. NEW BUSINESS
A. The Board unanimously agreed to extend to the end of September the period for the owner/prospective tenant to
provide medical certification that the overweight dog is a service (Therapy) dog. The lease with the overweight dog
cannot be approved without such certification.
B. The Board discussed a garage sale date of either the 22ndor 28th of October. Upon confirmation, Jack Mills will
coordinate for advertising.
VIII. ADJOURNMENT
There being no further business, the meeting was adjourned at 7:39 PM.
Approved by the Board onOctober 10, 2016