Chapter Executive Council
www.agacgfm.org/indianapolis
May 18, 2017
· Treasurer Update
o Financials attached to agenda
§ $29K balance in checking account, but will soon have to pay CGFM $18k
§ Still waiting on Deloitte sponsor check
§ Don’t yet have reconciliation from joint PDC, typically takes a couple of weeks, should have it next week
o Honorariums
§ Chapter pays $100 per speaker as an honorarium to a charity of their choice. Last speaker requested a donation to an organization whose website with religious overtones. Question is should we be concerned with who the Chapter writes checks to for honorariums?
§ Discussion cautioned making decisions about who Chapter will provide honorarium.
· Paying speakers directly creates tax issues, 1099, etc
· Suggestion make to include letter, that says it’s an honorarium in the name of speaker, doesn’t imply endorsement by AGA
o Letter with check will help. In the past we’ve done online payments and not always opportunity to make comments regarding why the donation
§ Rick will get a copy of a letter used by another organization as an example
§ Consensus is letter accompanying check will help manage perceptions.
§ Chapter will maintain copies of letters should any questions arise
· Committee Updates
o Awards/End of Year Celebration – Sarah Pank
§ Submit scholarship apps by tomorrow, May 19 to Sarah
§ Buy tickets to the end of year celebration, June 10 7:00-9:00 at Pinheads, let Katie or Alicia or myself know, ticket sales close May 26 Contact Sarah, Katie or Alicia
§ Nominations for AGA CEC member of the year and committee of the year are due May 26 to Sarah
o Community Service – Jackie Freeman
§ Wheeler Mission Food Drive – success
§ Care Package to Indiana National Guard
· Splitting shipping costs with ASMC
o AGS share $237.00
o Vote to approve shipping costs – approved.
§ Mutt Strut – Indy 500 Porch Party May 28th 1130 – 3:00 at Humane Society
§ Silent Auction – for PDT. Last year Coach purse.
· Any ideas to do something else?
· Designer purses, jewelry, pacers/colts high end stuff sells well
· Tiffany bracelet
· Let Jackie know of suggestions, someone from CEC will carry to PDT
o Education – Tara Crabtree
§ Audio conference – let us switch one we missed to June 14, she’ll get a notice out to membership
§ PDC
· Feedback all over the place
· Some like the invite, and appreciated heads up on room accommodations, others didn’t read it and provided feedback
o Garrison cap is 250, had 248 in the room
· Looking for a new place that holds more people, send Tara suggestions
· Speaker ratings 3 – 5. Some speakers went too long. Tara let some of them go longer to make up speaker time to get the CETs we promised.
· Improvements: Get speakers lined up earlier, set expectations, view their charts. As always, send speaker recommendations to Tara. Can be in any CPE category, see attached list.
· CPE certificates will go out soon.
o Early Careers – Clarence Hill
§ 24 participants at breakfast yesterday morning, last event of the program year.
· Intro’s, talked about AGA and Early Careers and how we can help
· Played social game – Are we similar?
o Name, favorite color, favorite place to vacation
o Got to meet people
o Closed with highlighting AGA
· Waiting to see if any new members join as a result of event.
· Around the Horn
o Virginia – CRP – points due May 26, she sent email
o Dan – CGFM class, 22 participants, he has 30 test tokens
· Adjourn