NAI BOARD MEETING
November 17, 2009 • Hartford, Connecticut
Attending:
Jim Covel, Donna Richardson, Lynn Youngblood, Bruce Stebbins, Nancy Stimson, KC DenDooven, John Luzader, Amy Ford, Travis Williams, Karen La Mere, Todd Bridgewater, Julie Champion, Linda Strand, Barbara Woodford, and Flip Hagood.
Staff: Tim Merriman, Lisa Brochu,
Guests arriving and leaving at various times throughout the meeting: Lester Hodginsand Shea Lewis, Mary Goodyear, Doug Lowthian, Amy Leftridge, Kelly Ferrell, Robin Joy, Duane Fast and Brad Block, Deb Tewell and Mike Whatley.
Tuesday 8:00 AM Convene Meeting
ACTION ITEMS:
- Minutes Motion – Donna Richardson
I move we accept the minutes from the May 30, 2009 Board Meeting.
Seconded by John Luzader
Yeas: ___Nays:____Pass: Unanimously
2.Treasurer’s Motion – Nancy Stimson
I move we accept the Treasurer’s Report.
Seconded by Lynn Youngblood
Yeas: ___Nays:____Pass: Unanimously
I move we accept the external audit report for 2008.
Seconded by Flip Hagood
Yeas: ___Nays:____Pass:Unanimously
3. Budget/Business Plan – Bruce Stebbins
Motion to Table the Motion to approve the proposed2010 Budget
Made by John Luzader
Seconded by: Todd Bridgewater
Yeas: _2__Nays:_12___Pass:Motion failed
I move we approve the proposed 2010 budget.
Seconded by Donna Richardson
Yeas: _1__Nays:_13___Pass:Motion failed
Motion:I move we approve the proposed Nov 17thbudget based on the receipt of the addendum by Dec 31outlining the contingency plan.
Made by: Linda Strand
Motion failed for lack of second.
Motion: I move we approve the proposed Nov 17th budget
Made by: Lynn Youngblood
Seconded by Karen LaMere
Yeas: _12__Nays:_2___Pass:Passed
Motion: I move we approve the 2010 Business Plan.
Made by: Bruce Stebbins
Seconded by Todd Bridgewater
Yeas: _14__Nays:____Pass:Unanimously
4. Financial Procedures Motions – Bruce Stebbins
I move we approve the retention/destruction policy for financial records.
Seconded by John Luzader
Yeas: _14__Nays:____Pass:Unanimously
5. Scholarship Policy Motion – Donna Richardson
I move we approve the Scholarship Policy document.
Seconded by Amy Ford
Yeas: _14__Nays:____Pass:Unanimously
6. NAI Officer Ethics Motion – Lynn Youngblood
I move we require all NAI officers of the National Board, Regions, Sections and Chapters to sign the approved ethics form and submit it to the National Secretary by January 31 each year to retain their elected or appointed position.
Seconded by Karen LaMere
Yeas: _14__Nays:____Pass:Unanimously
7. Minutes Motion – Nancy Stimson
I move we require all NAI committees and task forces to submit minutes of official meetings to the National Secretary and National Office within 30 days of said meetings.
Seconded by John Luzader
Yeas: _14__Nays:____Pass:Unanimously
8. HEART proposal – Donna Richardson
I move we approve the HEART proposal as presented.
Seconded by:
No Second was made: This Action Item was moved to Discussion Items
9. At-large Board appointments – Lynn Youngblood
I move we approve the President’s recommendations for at-large Board appointments for the 2010-11 term.
Extend the appointment of KC DenDooven to an additional two year term. And appoint David Knotts and Mike Whatley to fill 2 two-year terms beginning January 1, 2010.
Seconded by Linda Strand
Yeas: _12_Nays:____ Abstained _2___Pass:Passed
DISCUSSION ITEMS
- Membership decline - Tim Merriman/Lisa Brochu
At the Region and Section levels there should be a Membership Chair or other person who tracks who is new and who has not renewed their membership. Get younger member’s and student’s perspectives on NAI issues. Encourage mentoring programs.
- Restructuring the sections - Travis Williams
More focus on communication within Sections and newsletter rebates are of a major concern. Automatic placement in a Region and not a Section is of major concern. All Sections submitted Scorecards; however,some are insufficient.
Possible multi-Section newsletters would offer services to the membership and cost less. Reengineer Sections on how standard operating is done. Need to look at what is best for NAI as an organization and for memberships. Need to increase our services while holding the line on costs.
3. Required memberships with regional/sectional workshop attendance - Tim Merriman –Deferred until a later date when we can consider any recommendation from the RLC & SLC.
4. Enos Mills – Brad Block/Tim Merriman
Brad and Tim continue work on the Enos Mills Fund. Opportunities to donate will be highlighted at times during the workshop.
5.Investment Policy – Bruce Stebbins
Tim and Bruce continue to work on the Investment policy.
6.Program Audit Committee Update – Donna Richardson
The Program Audit Committee will report out through the Exec. Committee conference calls throughout the year.
7.Executive Staff Update – Tim Merriman/Lisa Brochu
A reminder to check the monthly staff reports on InterpNet.com to keep up with latest accomplishments, projects and travel schedules for Executive Staff.
8. New Officer Orientation - Jim Covel
A conference call is scheduled for Jan. 11 to orient new Board Members
9.RLC Update – Linda Strand
Linda Strand, Amy Ford, Mary Goodyear and Barbara Woodford will be the RLC representatives to the Board for 2010.
10.SLC Update – Travis Williams
Karen LaMere, Todd, Bridgewater, Shea Lewis and Travis Williams will be the SLC representatives to the National Board
11.Spring 2010 Board Meeting Date– Jim Covel
The spring Board meeting was set for May 5, 6, 7 at the main office in Fort Collins. Check the 2010 Board Calendar for confirmed dates and deadlines for reports and agenda items for the spring meeting.
12. HEART proposal – Deferred until a later date
INFORMATION ITEMS (Written Reports only, found on website)
Section reports
Region reports/scorecards
Executive officer reports
Committee reports
Treasurers Report
Minutes/ May board meeting
John Luzader: Motion to adjourn the Fall Board meeting made at 4:50 p.m.
Seconded by Todd Bridgewater
Yeas: _14__Nays:____ Abstained: Pass: Unanimously
Respectively submitted by Nancy Stimson, NAI Secretary
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