Participant’s manual

of the International Exhibition of Flowers and Landscape Design «AstanaFloraExpo-2013»

Dear Exhibition participant!

The exhibition company "GreenExpo" welcomes you as an official participant of «AstanaFloraExpo-2013» and offers to review the information that will be necessary for you while making preparations for the Exhibition.

Organizers / Exhibition Company «GreenExpo» (Russia, Moscow)
Exhibition company «Astana-Expo KS»
Telephone/fax / + 7 (495) 221 12 51
E-mail /

Website of the company / www.flowers-expo.ru


DEADLINES TO PROVIDE DOCUMENTS

DOCUMENT TITLE / DOCUMENT FORM / DEADLINES TO PROVIDE DOCUMENTS
Application for additional equipment and services / Form 1 / April 1, 2013

Letter for getting of badges for exhibition participants

/ Form 2 / April 1, 2013
Application for seminar/presentation / Form 3 / April 1, 2013
1 / Guide of a participant

DATES AND VENUE OF THE EXHIBITION «AstanaFloraExpo-2013»

Venue:

Republic of Kazakhstan, Astana city,

Left Bank, Dostyk street 3, «Korme» Exhibition Complex

Exhibition mounting: April 21-23, 2013 9.00 a.m. - 6.00 p.m.

Arrival of participants: April 23, 2013 9.00 a.m. - 6.00 p.m.

Workdays of the exhibition: April 24-26, 2013

April 24-25 9.00 a.m. - 6.00 p.m.

April 26 10.00 a.m. – 4.00 p.m.

Dismantling: April 27, 2013

COST OF PARTICIPATION

The initial payment amounted to 30% of the total cost of participation in the exhibition is made during 5 days of invoice received; pay the remaining part of the sum due by March 1, 2013 and send the copy of payment order with the proof of payment by:

e-mail:

fax: + 7 (495) 221 12 51

In accordance with your application you are invoiced for additional equipment and services. The application blank is sent together with the contract-application to the address of «GreenExpo».

In case of breach of payment terms against invoices, «GreenExpo» has a right to cancel your participation in the exhibition «AstanaFloraExpo-2013».

Attention!

For any cancellations made by the Exhibitor 60 days before the opening of the exhibition will be refunded 50% of the cost of space booked. No monies will be refunded for cancellations received less than 30 days before the opening of the exhibition.

The confirming documents (invoices and acceptance certificates) you can get upon Exhibition completion.

If you have any questions relating to payment and getting of finance documents please apply to «GreenExpo».

tel: +7 (495) 221 12 51

CONSTRUCTION OF STANDS

Regarding this issue please apply to the technical department of «GreenExpo»:

tel/fax: +7 (495) 221 12 51

e-mail:

Attention renters of «unequipped exhibition space» or companies that are building stands of participants.

In accordance with the General Terms of participation in exhibitions on the area of the exhibition complex «Korme» all of the developers must to pass the accreditation in the technical service of exhibition complex «Korme».

The list of documents and the cost of accreditation can be found at www.expocenter.kz in section «Information» or by calling:

Head of department of building of exhibitions and technical control of stand building

Syzdykov Janat

+7 (7172) 524312 ext. number 1207

+7 701-512-0992

IMPORTANT! In case of noncompliance with terms of the passage of the accreditation of third-party developers access on the area of the exhibition complex is prohibited.

EXHIBITION CATALOGUE

1 / Guide of a participant
1 / Guide of a participant

The information about your company for publication in the Official catalogue of the Exhibition must be sent to «GreenExpo» in English and Russian in typing version (in amount of at most 600 symbols, including spaces) as well as the company logotype no later than March 1, 2013.

In case of placing of your advertising module you must mark in the Contract-application the relevant paragraph in the section “Placing of advertisement in the Official catalogue of the exhibition” and send us a file with the following characteristics:

А5:

- Net size is 148 mm # 210 mm;

- Tolerance size is 152 mm # 214 mm. The text must be not closer than 5 mm to the edge of each side;

- In CorelDraw 9 program, fonts shall be in curves;

- All fills and contours in the CMYK, without the use of lenses and shadows.

- Raster images: CMYK, at least 300 dpi;

- TIFF, JPEG: CMYK, at least 300 dpi.

½ А5:

- Net size is 148 mm # 105 mm. The text must be not closer than 5 mm to the edge of each side;

- In CorelDraw 9 program, fonts shall be in curves;

- All fills and contours in the CMYK, without the use of lenses and shadows.

- Raster images: CMYK, at least 300 dpi;

- TIFF, JPEG: CMYK, at least 300 dpi.

The cost of placing of the advertising modules is specified in the Contract-application.

VISA SUPPORT. REGISTRATION

On these issues please consult with the Official tour operator - partner of the International Exhibition of Flowers and Landscapes Design "AstanaFloraExpo-2013":

«Center TOUR» travel agency

26, Beibitshilik street, Astana, Kazakhstan.

tel/fax: +7 7172 31 64 74, 31 66 04, 32 40 80

ICQ 567 644 609

e-mail:

www.centertour.kz

ADDITIONAL EQUIPMENT AND SERVICES

If you need additional equipment and/or services, please fill in an application on FORM 1 on the basis of which you will be invoiced.

BADGES FOR THE EXHIBITION PARTICIPANTS
To obtain the badges you must provide a letter (FORM 2) on the company letterhead indicating the full name of the company representatives, their positions, passport/identity card number and send it to «GreenExpo» Exhibition company before April 1, 2013 by fax and replicate in MS Word format to the following e-mail address:

To participate in arrangements conducted within the Exhibition business program you need to fill in an Application for the seminar/presentation (FORM 3) before April 1, 2013.

GUARDING

Guarding of the exhibition exposition during the exhibition working days is carried out from 6.00 p.m. till 9.00 a.m. of the following day.

The guard shall bear no responsibility for safety of display exhibits during the work of the Exhibition (from 9.00 a.m. till 6.00 p.m.) as well as on days of mounting and dismantling of exhibition stands (from 9.00 a.m. till 8.00 p.m.).

You may order an individual twenty-four-hour guarding of your stand.

WE WISH YOU SUCCESSFUL PARTICIPATION IN THE EXHIBITION

«AstanaFloraExpo-2013»!

1 / Guide of a participant

FORM 1

APPLICATION FOR an additional EQUIPMENT AND SERVICES

Letter form for an additional equipment and services

(On the exhibitor letterhead)

The company «______» is an official participant of the Exhibition «AstanaFloraExpo-2013» (exhibition hall ___, stand ___) and asks you to render the following types of the additional equipment and services:

№ / Description / Measure unit / Price
(Euro) / Number / Sum
1 / Carpet / sq. m. / 5
2 / Wall element (100cm х 250cm) / unit / 27
3 / Wall element (50cm х 250cm) / unit / 18
4 / Wall element with glass (100 х 250) / unit / 41
5 / Frieze (without printing) / unit / 9
6 / Lockable door / unit / 90
7 / Curtain unit / unit. / 12
8 / Info counter (h106 cm) / unit / 45
9 / Radial info counter (h106 cm) / unit / 54
10 / Corner info counter (h106 cm) / unit / 90
11 / Cupboard (h106 cm) / unit / 45
12 / Cupboard (h80 cm) / unit / 36
13 / Showcase (h 106 cm, 1 shelf) / unit / 60
14 / Showcase (h 106 cm, 1 radial shelf) / unit / 72
15 / Showcase (h 180 cm, 2 shelves) / unit / 75
16 / Showcase (h 250 cm, 3 shelves) / unit / 90
17 / Showcase (h 106 cm, 1 shelf ) with electric lighting / unit / 72
18 / Showcase (h 106 cm, 1 radial shelf) with electric lighting / unit / 84
19 / Showcase (h 180 cm, 2 shelves) with electric lighting / unit / 87
20 / Showcase (h 180 cm, 3 shelves) with electric lighting / unit / 105
21 / Podium (h 80 cm, 100 cm x 50 cm) / unit / 24
22 / Podium (h 80 cm, 100 cm x 100 cm) / unit / 30
23 / Podium (h 50 cm, 100 cm x 50 cm) / unit / 22
24 / Shelf stand (h 168 cm, 3 shelves) / unit / 27
25 / Console shelf / unit / 9
26 / Frame for literature (h 180 cm) floor level / unit / 27
27 / Pocket for literature (h 40 cm) wall-type / unit / 12
28 / Coat rack / unit / 5
29 / floor rack / unit / 12
30 / Table (70 cm x 70 cm) / unit / 12
31 / Table (120 cm x 70 cm) / unit / 18
32 / Round table (diameter 80cm) / unit / 21
33 / Chair / unit / 6
34 / Bar chair / unit / 12
35 / LCD TV (diagonal 82 cm) / unit / 300
36 / LCD TV (diagonal 106 cm) / unit / 360
37 / Laptop / unit / 300
38 / DVD player / unit / 30
39 / LCD projector / unit / 150
40 / Monitor for LCD projector / unit / 42
41 / Electric kettle / unit / 9
42 / Coffee machine / unit / 15
43 / Microwave / unit / 30
44 / Fridge / unit / 60
45 / Cooler +1 bottle (19 l) (dispenser) / unit / 60
46 / Table flowers / unit / 30
47 / Floor flowers / unit / 48
48 / Spot lamp (80 VT) / unit / 12
49 / halogen lamp (300 VT / unit / 24
50 / Socket 220 VT / unit / 9
51 / Socket 380 VT / unit / 90
52 / Printing / letter / 1
53 / Logotype simple (1 color) / unit / 18
54 / Logotype complex (2 and more colors) / unit / 30
55 / Pasting with oracal (colour ) / sq.m.. / 15
56 / Pasting with color stamp / sq m / 27
TOTAL:
№ / Services / Time / Price (euro)
1. / Interpreters:
- consecutive interpreting:
(negotiations, working on the stand)
Basic European languages: / 1 hour
8 hours / 30
140
2. / Stands cleaning:
- one time cleaning
- daily cleaning / 1 sq. m
1 sq.m / 0,8
2
3. / Loaders services / 1 hour / 8
4. / Electrician services / 1 hour / 10
TOTAL:

Director: ______Signature Full name

Seal Date

ATTENTION! During stands mounting and on the day of the participants’ arrival the applications for additional equipment are not accepted.
1 / Guide of a participant

FORM 2

letter FORM for exhibitors badges

(On the exhibitor letterhead)

The company «______» is an official participant of the Exhibition «AstanaFloraExpo-2013» (exhibition hall ___, stand ___) and asks you to give badges for the following representatives:

# / Full name / Passport/Identity card number and issuing authority / Position

Manager: ______Signature Full name

Seal Date

APPLICATION FOR SEMINAR/PRESENTATION
FORM 3

Not later than

April 1, 2013 апреля______

Company:
______
Person responsible for the arrangement holding: ______
Telephone: ______Fax:______
E-mail: ______
Subject of the seminar/presentation:
______
______
Please take into consideration that the time is given subject to the available facilities.
Please indicate the most suitable for you variants:
¨ April 24, 2013 (10.00 a.m. - 5.00 p.m.) Time ______Duration ______
¨ April 25, 2013 (10.00 a.m -5.00 p.m.) Time ______Duration ______
¨ April 26, 2013 (10.00 a.m. - 2.00 p.m.) Time ______Duration ______
Technique for reporting: ______
______
1 / Guide of a participant