PAKISTAN RAILWAYS
BIDDING DOCUMENTS
FOR
SUPPLY OF STEEL MATERIAL
FOR BRIDGE WORKS
Advertised Tender No.196-S/77/Tender/2016 (W.IV). Dated 11-01-2016
Opening date 01.02.2016
Tendering Procedure - Single Stage – One Envelop
Price of Documents Rs.1000/-
(Non-Refundable)
Section 1: Invitation for Bid.
------
------
The Deputy Chief Engineer/Bridges, Pakistan Railways invites sealed bids ON SINGLE STAGE, One envelop system for the following items.
Approximate cost Rs.13.90 Million
S.#. / Description / Weight in tons1 / Flange plate 1/2” thick 44’ long / 33.25
2 / MS Plate 1” thick / 2.50
3 / Cover plate 5/8” thick / 2.25
4 / Bearing plate ½” thick
(8’x4’ Sheet 2 Nos) / 2.56
5 / Flange plate 7/16” thick 32’ long / 7.61
6 / Web plate 3/8” thick / 34.15
7 / Angle 3-1/2” x3-1/2” x3/8” / 31.75
8 / Angle 3”x3”x1/2” / 1.25
9 / Angle 3”x3”x3/8” / 9.88
10 / Channal 9” x 3” / 7.73
11 / S.M Bar 7/8” for Rivets / 6.33
Total weight / 139.26
1. A complete set of Bidding Documents may be purchased on and after the date of selling upon submission of a written request to Dy: Chief Engineer/Bridges, Pakistan Railways, Headquarters Office, Lahore on payment of a non-refundable fee of Rs.1000/-.
2. Bidding will be conducted on Single State – One Envelop Procedure.
3. The Bidders to submit a Bid Security (in the form and amount specified in Bidding Data) and all other documents as stated in the Bid Documents and must be delivered before the closing date and time at the address stated in Bid Documents or any extended date as advised through subsequent addendum, if any. Bids will be opened half an hour thereafter in the presence of Bidder’s representatives who choose to attend.
4. Interested eligible Bidders may obtain further information from the address given below.
(Mustansar Ahmad Khan)
Executive Engineer/Bridges/Tech.
For Dy. Chief Engineer/Bridges,
' 042-99200173.
042-2390
Section 2: Instructions to Bidders.
1. Definitions.
(a) “Government of Pakistan” means the Government of Pakistan and all its associated departments, agencies, autonomous/semi-autonomous bodies, board, universities and similar other organizations.
(b) “Purchaser” or “Client” or “Employer” means the President of Pakistan acting through Chief Engineer, Pakistan Railways.
(c) “Supplier” or “Contractor” mean the person, firm or company, private of government entity, or a combination of the above, whose bid to perform the Contract has been accepted by the Purchaser and is named as such in the Purchase Order/Contract Agreement.
(d) “Bid” mean the Technical Proposal and the Financial Proposal submitted by the Bidder.
(e) “Bidders” mean the person, firm or company, private or government entity, or a combination of the above participating in the biding procedure.
(f) “Goods” mean all the commodities, raw material, machinery and equipment, and/or other materials that the Supplier is required to supply to the Purchaser under the Contract.
(g) “Contract” means the Purchase Order or Contract Agreement entered into between the Purchaser and the Supplier, together with the other Documents referred to therein, including all attachments, appendices, and all documents incorporated by reference therein.
(h) “Inspecting Officer” means the person, firm or department nominated by the Purchaser to inspect the stores on his behalf and the deputies of the Inspecting Offer so nominated.
2. Tendering Procedure
The Client will select a Supplier / Contractor in accordance with Single Stage
One Envelop tendering procedure of Public Procurement Rule, 2004.
3. Scope of Bid.
The Client wishes to receive bids for a supply of goods as described in Schedule of Requirements attached as Appendix-A
4. One Bid per Bidder
Each Bidder shall submit only one bid either by himself, or as a partner in a joint venture. A Bidder who submits or participates in more than one bid will be disqualified.
5. Cost of Bidding
The Bidders shall bear all costs associated with the preparation and submission of their respective bids and the Client will in no case be responsible or liable for those costs, regardless of the conduct or outcome of the bidding process.
6. Contents of Bidding Documents
The Bidding Documents, in addition to invitation for bids, are those stated below and should be read in conjunction with any addenda.
i) Instructions to Bidders & Bidding Data
ii) General Conditions of Contract (GCC)
iii) Special Conditions of Contract (SCC)
iv) Technical Proposal.
v) Financial Proposal
vi) Appendixes
vii) Specifications & Drawing (if any)
7. Amendment of Bidding Documents.
At any time prior to the deadline for submission of bids, the Client / Purchaser may modify the Bidding Documents by issuing addendum. Any addendum thus issued shall be part of the Bidding Documents.
8. Bid Security
8.1 Each Bidder shall furnish, as part of his bid, a Bid Security in the amount stipulated in the Bidding Data in Pak Rupees.
8.2 The Bid Security shall be, at the option of the Bidder, in the form of Deposit at Call or a Bank Guarantee (as per standard format attached as Appendix-B) issued by a Scheduled Bank in Pakistan in favour of the Purchaser / Client valid for a period of 28-days beyond the Bid Validity date. The Bidder can also deposit cash amount in Chief Cashier & Treasurer (CCT) office of Pakistan Railways.
8.3 Deposit at call / Bank Guarantee or Cash with CCT should be in the favour of Chief Engineer, Pakistan Railways, Headquarters Office, Lahore.
8.4 Any bid not accompanied by an acceptable Bid Security shall be rejected by the Purchaser / Client as non-responsive.
8.5 The bid securities of unsuccessful Bidders will be returned as promptly as possible, but not later than 28-days after the expiration of the period of Bid Validity.
8.6 The Bid Security of the successful Bidder will be returned when the Bidder has furnished the required Performance Security (if any) and signed the Purchase Order / Contract Agreement.
8.7 The Bid Security may be forfeited:
a) If the Bidder withdraws his bid after the deadline of submission
b) In the case of successful Bidder, if he fails within the specified time limit to:
i) Furnish the required Performance Security; or
ii) Sign the Purchase Order / Contract Agreement.
9. Bid Validity.
9.1 Bids shall remain valid for the period stipulated in the Bidding Data after the Date of Bid Opening.
9.2 The Purchaser/Client may request that the Bidders extend the period of validity for a specified additional period which shall in no case be more than the original bid validity period. The request and the responses thereto shall be made in writing. A Bidder may refuse the request and in such case his Bid Security will not be forfeited. A Bidder agreeing to the request will not be required or permitted to modify his bid, but will be required to extend the validity of his Bid Security for the period upto 28-days beyond extended date.
10. Format and Signing of Bid.
10.1 Bidders are particularly directed that the amount entered on the Financial Proposal shall be for performing the Contract strictly in accordance with the Bidding Documents.
10.2 All appendices to bid are to be properly completed and signed.
10.3 No alteration is to be made in the Standard Forms of Proposals nor in the Appendices thereto except in filling up the blanks as directed. Any alteration made by the Bidder in the Proposal’s Standard Forms can be cause of declaring the Bid non responsive.
10.4 The Bid shall be typed or written in indelible ink and shall be signed by a person or person duly authorized to sign on behalf of the bidder. All pages of the bid shall be initialed and stamped by the person or persons signing the bid. If no enquiry, it proves that the person signing the bid had no authority to do so, Purchaser may, without prejudice to other civil and criminal remedies, may reject the bid, cancel the contract and hold signatory liable for all costs and damages.
10.5 The bid shall contain no alternations, omissions or additions, except to comply with instructions issued by the Purchaser/Client, or as are necessary to correct errors made by the bidder, in which case such corrections shall be initialed by the person or persons signing the bid.
11. Deadline for Submission of Bids.
The Bids must be dropped in the Tender Box as indicated in Bidding Data or sent to the address/addresses indicated in the Bidding Data and received by the Purchaser not later then the time and the date indicated in the Bidding Data or any extension granted thereof. Any Bid received by the Client after the deadline for submission shall be returned up-opened.
12. Evaluation of Technical Proposals.
The person or committee, nominated for the purpose shall evaluate the Proposals on the basis of their responsiveness by applying the Evaluation Criteria described in the Bidding documents (Appendix-C). A Proposal shall be rejected by declaring as non responsive if it fails to qualify the specified Evaluation Criteria.
13. Purchase’s Right to accept any Bid and to reject any or all Bids.
Notwithstanding Clause 15, the Purchaser/Client reserves the right to accept or reject any Bid, and to annual the bidding process and reject all bids, at any time prior to award of Contract, without thereby incurring any liability to the affected Bidders or any obligation except that the grounds for rejection of all bids shall upon request be communicated to any Bidder who submit a bid, without justification of grounds. Rejection of all bids shall be notified to all Bidders promptly.
14. Award of Contact
14.1 Subject to Clauses 16, the Purchaser / Client will award the Contract to the Bidder whose bid has been determined to be substantially responsive to the Bidding Documents and who has offered the lowest evaluated Bid Price, provided that such Bidder has been determined to be eligible in accordance with the provisions of relevant clause(s).
14.2 The Client / Purchaser, at any stage of the bid evaluation, having credible reasons for or prime facie evidence of any defect in supplier’s or contractor’s capacities, may require the suppliers or contractors to provide information concerning their professional, technical, financial, legal or managerial competence whether already pre-qualified or not;
Provided, that such qualification shall only be laid down after recording reasons in writing. They shall form part of the records of that bid evaluation report.
15. Acceptance of all items, anyone item or part of an item.
The Client / purchaser reserves to himself the right to accept bids in respect of all items, any number of items or part thereof. The Bidder(s) will be notified accordingly through Letter of Acceptance and Bid shall thereupon be considered as bid for the quantity so accepted. The number and quantity of item(s) so accepted shall be the basis of Purchase Order / Contract Agreement.
16. Bidders can quote rate for all items or any number of items.
The Bidders can quote rate for all items.
17. Minimum quantity to be offered
Minimum quantity to be offered for each item should be as specified in the Bidding Data. The bids with offered quantity less than the specified in Bidding Data shall be declared as non responsive and rejected. In case bid is for more than one item then only above item(s) for which quantity lesser than the specified has been offered shall be considered as “NIL” and further processing of such items will not be carried out but without declaring the whole bid as non responsive. For bids offering quantity of all items lesser then the specified shall be declared non responsive and rejected.
18. Notification of Award
18.1 Prior to expiration of the period of bid validity prescribed by the Client / Purchaser, the Purchaser will notify the successful Bidder in writing (“Letter of Acceptance”) that his Bid has been accepted. This letter shall name the sum which the Purchaser will pay the Supplier / Contractor in consideration of the supply of goods and completion of the supply as prescribed by the Contract.
18.2 No Negotiation with the Bidder having evaluated as lowest responsive or any other Bidder shall be permitted, however, Purchaser may have clarification meeting to get clarify any item in the bid evaluation report.
18.3 The notification of award and its acceptance by the Bidder will constitute the formation of the Contract, binding the Purchaser and the Bidder till signing of the formal Purchase Order / Contract Agreement.
18.4 Upon furnishing by the successful Bidder of a Performance Security, the Purchaser will promptly notify the other Bidders that their Bids have been unsuccessful and return their bid securities.
19. Performance Security.
19.1 The successful Bidder shall furnish to the Purchaser/Client a Performance Security in the form and the amount stipulated in the Bidding Data and the Conditions of Contract within a period, specified in the Bidding Data after the receipt of Letter of Acceptance. The Performance Security shall be, at the option of the Bidder in the form of Deposit at Call or a Bank Guarantee (as per standard format attached as Appendix-D) issued by the Scheduled Bank in Pakistan in favour of the Purchaser valid for a period of 28-days beyond the Warrantee Period.