FIELD OF DREAMS RFP GUIDELINES & PROJECT CRITERIA

All Field of Dreams proposals will be reviewed and evaluated based upon the following criteria:

  1. Project Description / Rationale
  2. Location & Accessibility
  3. Demonstration of NeedKey Challenges
  4. Youth Engagement
  5. Partnerships
  6. Effective Management: Demonstration of Plan & Project Timeline, Funding Sources, Management Team
  7. Financial Statement & Supporting Materials Checklist

1. Project Description / Rationale

  • Ensures that children in need have the opportunity to make positive choices in life by providing youth space that supports physical activity, education and life- skill development
  • Creates new or innovative ways of expanding and improving new or existing youth space
  • Total youth served by project
  • Specific purpose of the funds requested
  • What volunteer opportunities exist for employee’s of Jays Care Foundation, Toronto Blue Jays and Rogers with the program/project
  • Describe how Jays Care Foundation will be recognized

2. Location & Accessibility

  • Situation: Where is the location and which neighbourhood will it serve
  • Positive Co-location: Is the space situated in close proximity to a partnering agency i.e. youth service provider, aquatic centre, sports club, major shopping centre, recreation centre
  • Accessibility: Is the potential site accessible for users by public transit, walking, biking, car et cetera
  • Youth Magnets: Is the selected site well situated to local shops, a main road or other recreational facilities
  • Impacts: Are there likely impacts to adjoining businesses, residents or other public space user groups from creation of an active youth space in this location
  • Consultation: What do young people and parents think about the location
  • Visibility: Is the space clearly visible from main roads, local businesses, and residential dwellings
  • Amenity: Is there provision of shade, water, bins, seating

3. Demonstration of NeedKey Challenges

Applicants must demonstrate knowledge of key challenges and issues also identified by other key stakeholders. Challenges including but not limited to: funding, low cost service delivery, inclusion of culturally diverse and marginalized groups/individuals, transportation and access to spaces, programmed activities and events, safety, education, awareness of information, disenchanted youth et cetera.

  1. Must encourage youth that are not currently using existing youth space to do so
  2. Provide a range of opportunities appropriate to children and youth of both sexes to participate in regular physical activity

4. Youth Engagement

The youth space criteria, recognizes and values young people as integral components to activating these spaces and, as such, will require their involvement in aspects which include:

  • Planning
  • Design
  • Implementation
  • Management.

Being active will not be defined as solely participating in traditionally defined sporting activities. Instead, the scope will be expanded to include other activities which may involve components of physical activity such as sports and/or creative/cultural activities, recreation and arts.

5. Partnerships

The criteria for youth space will require partnerships with stakeholders for the provision of active and community recreation, infrastructure and events. These partnerships may include youth service providers and managers of publicly and privately owned spaces. The development of partnerships to create youth spaces will also support the notion of community engagement and give other stakeholders the opportunity to directly provide support to young people. The primary goal of partnerships is to work with community stakeholders in order to identify priorities at the local neighbourhood level. Other partnerships mayinclude:

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-Local community organizations

-Neighbourhood action teams

-Local young people

-Youth agencies

-Municipal council

-Provincial government

-Local youth focused businesses

-Sports organizations, sport and recreation providers

-Aquatic centres

-Parks, Recreation, Forestry

-Shopping centres

-Libraries

-Schools

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6. Effective Management: Demonstration of Plan & Project Timeline, Funding Sources, Management Team

Plan & Timeline

Provide 5 point implementation plan (actions, goals, strategy, evaluation and outcome). Provide measurable objectives that are achievable within a specific time frame.

Please see Table 1: Timeline

Funding Sources

Provide funding information which demonstrates appropriate mechanisms are in place to support implementation of project. Identify organizations or individuals that will be providing additional sources of funding. Demonstrate an effective, efficient and feasible project budget, based upon realistic costs and written cost estimates. Sources of funding for the entire budget need to be identified and confirmed. Consider options such as matching funds that equal or exceed the amount requested, donations in-kind such as materials, labour and other miscellaneous items for the project.

Please see Table 2: Budget Summary

Management Team

The applicant must demonstrate solid leadership. The management team must incorporate a youth engagement model whereby, young people’s involvement in management is essential to ensuring the project strategy remains relevant and meets the needs of young people. The management team must be able to facilitate opportunities for young people to be involved in various aspects of design and implementation. Must demonstrate how young people are able to gain skills and a sense of ownership/empowerment, which in turn should directly feed into the provision of better active youth spaces.

Programming Capacity

The applicant must demonstrate the ability to make existing youth space setting inclusive, engaging, diverse and exciting. Must ensure that children in need have the opportunity to make positive choices in life by providing programs that support physical activity, education and life-skill development.

7.Financial Statement & Supporting Materials Checklist

Provide a copy of the organization’s Audited Financial Statements.

Provide a complete listing of Board of Directors with respective titles and contact information.

Provide a current Annual Report, if available.

Provide a copy of the T3010A Registered Charity Information Return from Canada Revenue Agency.

Provide 3 (three) recommendation/support letters from other organizations and or individuals you are currently working with or have worked with in the past. This may include one or two parents whose children have participated in your programs.

Table 1: Timeline

Provide a detailed timeline for the activities related to the proposed project leading up to and resulting from the proposed grant.

Time line for Use of Jays Care Foundation Funds / Month/Year
Projected Start Date
Projected End Date
Activity / Month/Year

Please describe any potential challenges that may significantly change this timeline (i.e. weather, bid process, permitting process, community or planning board approval, committee of adjustment approval, council approval etc):

Table 2: Budget Summary

Annual Organization Budget / Amount
Total Operating Expenses
Total Revenue
Annual Program/Activity Budget (for programs and activities if available) / Amount
Total Operating Expenses
Total Revenue
Proposed Project Budget / Amount
Total Cost of the Project
Total Funds Secured to date
Total Jays Care Foundation – Field of Dreams Request

Status of other funding and outstanding applications for the proposed project:

Funding Source / Type (cash or in-kind donations which may include materials, services, labour et cetera) / Amount / Confirmed
(Yes/ No) / If no, anticipated decision date

If there are no additional sources of cash funding being sought for this project please explain why:

If no sources of in-kind funding are being sought for this project, please explain why:

DECLARATION

I confirm that the information contained in this application and the accompanying documents is true, accurate and complete. I acknowledge that if this application is approved, I will be required to enter into a formal, legally binding agreement with the Toronto Blue Jays’ Jays Care Foundation that will outline the terms and conditions of the grant.

Name and signature of the chair or president of Board of Directors:

Name:Title:

Signature: ______Date:

Please complete and submit five (5) copies to:

Jays Care Foundation – Field of Dreams

Attn: Brendan Mohammed
One Blue Jays Way, Suite 3200

Toronto, ONM5V 1J1

Should you have any questions or inquiries with respect to this report, please contact Brendan Mohammed, Manager of Programs and Outreach for the Jays Care Foundation at 416-341-1170 or via email at .

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